New Program Proposal Form

Faculty-Led Study Abroad Programs

New Program Proposal Form

Note: Refer to the Program Proposal Instructions for detailed information on the deadlines for submission, approval process, and instructions on how to complete the proposal.

FACULTY LEADER INFORMATION

Faculty Leader: ______Email: ______

Additional Faculty or Staff Leader(s): ______

PROGRAM INFORMATION

Academic Term:

□ Fall Semester Class with Fall Break Travel□ Fall Semester Class with Winter Break Travel

□ Spring Semester Class with Winter Break Travel□ Spring Semester Class with Spring Break Travel

□ Spring Semester Class with Summer Travel□ Summer Class with Summer Travel

Host Country & City Location(s): ______

Deadline for Students to Apply for the Program (if known): ______

Are You Willing to Accept Non-Credit Participants?□ Yes □ No

Are You Willing to Accept Non-K-State Students? □ Yes □ No

Comprehensive Course Dates: ______

On-Campus Course Dates: ______Travel Dates:______

Time:______Location:______Delivery Method: ______

Do You Expect to Repeat this Program? ______If Yes, How Often?______

Who will be making the travel arrangements? ______

COURSE INFORMATION

Title: ______

Department Code(s) and Course Number(s): ______

Is the faculty leader approved to teach graduate level courses? □ Yes □ No

Number of Credit Hours: ______

Program Pre-Requisites (Check as many as appropriate):

□ Same as Course Catalog□ Minimum 2.5 GPA □ Instructor Permission □ Other:______

PROMOTIONAL MATERIALS

The Study Abroad Office is able to design and print advertising cards and to design color posters for your program. Cards are in color, approximately 5” x 8” and are two-sided. The Study Abroad Office can provide a PDF file to the faculty leader so they can print color copies as they wish at their expense. Please choose one of the following:

□ Request Advertising Cards - The OIP will provide up to 50 cards for your program at no cost to you.

- Number Requested (maximum of 50): ______

□ Request Color Card and/or Poster Design and Printing - If you have led this program in the past and funds are currently available in your OIP program account, and then you may factor the cost for color posters into the marketing allocation on the Program Expenses Budget Sheet. If this is a new program, then cards and posters must be paid for by your academic department or another entity.

- Number of Color Cards Requested: ______Number of Color Posters Requested: ______

□ No Promotional Designs or Materials Requested. – OIP will print a small amount of your program’s cards for advertising purposes within the Study Abroad Office.

ADDITIONAL MATERIAL TO INCLUDE WITH PROGRAM PROPOSAL FORM

□ COURSE SYLLABUS

□ DETAILED DAILY ITINERARY

□ PROGRAM EXPENSES BUDGET (Provide cost documentation as applicable)

□ IMPLEMENTATION PLAN

□ Marketing and Recruitment Plan □ Pre-Departure, On-Site and Post-Travel Meeting Plans

□ Target Audience□ Brief Faculty Biography

□ COMPENSATION CONTRACT FOR FACULTY-LED COURSES ABROAD (One for each faculty leader.)

□ SUPPLEMENTAL INFORMATION (Provide attachments as applicable)

□ Information regarding non-student participants (family, other staff, etc.)

□ Other organizations, schools, or government institutions involved, and their contact information

□ Host country contact information for the faculty leader, accommodations, host country contact person/travel agent/tour guide, etc. (as applicable)

□ Scholarships, grant funding and related information (if applicable)

□ If the country the program is planning to visit is under a U.S. Department of State Travel Warning, you must submit a formal written statement addressing the issues outlined in the travel warning and what specific precautions you will take to ensure students’ safety for the duration of the program. This statement will be reviewed by the Associate Provost for International Programs for approval.

□ Kansas State University’s Office of International Programs and the Study Abroad Office strongly discourage faculty, staff, and students from driving vehicles outside of the United States while participating in any K-State sponsored activity. It is necessary that local drivers be secured in the host country for all non-public transportation needs. If for any reason a K-State faculty, staff, or student chooses to rent and/or drive a vehicle outside of the United States, s/he should secure the appropriate level of insurance.

NOTE TO FACULTY LEADER(S) AND PROGRAM ASSISTANTS

Initial: ____ Prior to submitting the proposal, I read and understand the proposal instructions that includes information on the mandatory faculty leader workshop, deadlines for submission, approval process, etc.

NOTE TO ACADEMIC COLLEGE & DEPARTMENT

It is expected that the academic college and department be prepared to provide a replacement faculty leader if the original faculty leader is unable to lead the program for any reason.

APPROVAL SIGNATURES

Instructor #1: ______Date: ______

Instructor #2: ______Date: ______

Department Head: ______Date: ______

Dean of College: ______Date: ______

OIP Office use only:

Accountant for Faculty-Led Programs: ______Date: ______

Study Abroad Advisor: ______Date: ______

CIAC Review: □ Yes □ No

Director of Study Abroad:______Date: ______