New Employees, Relocating Employees, Minor Renovations
Employee Checklist
New Employees, Relocating Employees, Minor Renovations
Note: Department contact information is included on page 2
/ Item / Details / Contact DepartmentJob Posting / Budget, Position setup, Posting, Hiring process / Human Resources
Setup Employee with HR / Fill position, Letter of Offer, Request ID Number, Banner EPAF payroll setup / Human Resources
Modify/Renovate destination office / Paint, flooring, move walls/doors, including furniture layout recommendations / Facilities Management
Modify/Renovate old office area / Paint, flooring, move walls/doors, including furniture layout recommendations / Facilities Management
Request network drop and/or phone line / Request New, or to move existing drops / Information Services
Buy Furniture / Request quotes and recommendations / Supply Management
Move Furniture/Boxes / To physically move existing property / Facilities Management
Move Computer Equipment / To physically move existing computer equipment / Facilities Management
Unhook Computer Equipment/ Reconnect Computer Equipment / Optional – IS will unhook before it gets moved and reconnect once moved, standard labor rate applies / Information Services
Evergreen computer required / Permanent fulltime staff qualify for a supplied Evergreen computer / Information Services
Purchase new computer / Term or casual staff are not provided with a computer, you may have to purchase one / Supply Management
Software site licenses / Microsoft and Adobe software site licenses / Supply Management
Software Access / Access to SPSS, ArcGIS, and NVivo if required / Information Services
Fixed Asset registration / New Furniture and Computer Equipment should be barcoded and registered / Financial Services
Account Request Ticket / For Email, Novell, network folders, Banner, FAST, Phone, Requisition approval, APEA and Research accounts, EPAF originator/approver setup, Webtimecard SuperUser/Approver setup, Papercut accounts, Cascade CMS access / Information Services
Account Request form
Phone setup / Assign number, setup voicemail / Part of Account Request
Phone hardware / Require physical phone / Information Services
Keys / Employee Name, Building and Room numbers required / Facilities Management
P-Card: Mastercard Purchasing Card / To request a purchasing card if required / Supply Management
Computer Training / Banner training is assigned based on position Banner access. Register for non-mandatory training on TLC website www.uregina.ca/is/training / Information Services
Business Cards / Order business cards for new employees / Printing Services
Nameplate/Doorplate / Order nameplate/doorplate/signage as required / Facilities Management
Orientation / Register for New Employee Orientation / Human Resources
Groupwise Address Book / Update department address book in Groupwise / Department managed,
Or Information Services
Web Timecard / For CUPE staff, setup position and shift in Web Timecard
https://banner.uregina.ca:8088/timecard_v2/admin_login.jsp / Online
Department Contact Information
Facilities Management:
Work Control Centre: phone 306-585-4999 or email
Website: http://www.uregina.ca/fm
Information Services:
IT Support Centre: phone 306-585-4685 or email
Online Footprints tickets request form: http://www.uregina.ca/is/forms/ticket.html,
Account Request form (for use by registered account requestors only) http://footprints.cc.uregina.ca
Website: http://www.uregina.ca/is
Human Resources:
Phone 306-585-4163 or email or
Website: http://www.uregina.ca/hr
Supply Management Services:
Phone 306-585-5003 or email Supply.Management
Website: http://www.uregina.ca/sms
Financial Services:
Phone 306-585-4123 or email
Fixed Asset online form: http://www.uregina.ca/fs/employees/fixed-assets/fixed-asset-update.html
Website: http://www.uregina.ca/fs
November 2103