New Boston Village Council

MINUTES

NEW BOSTON VILLAGE COUNCIL

OCTOBER 21, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Payton made a request to amend the minutes from October 7, 2008, to state that Ms. Hickman-Aeh had requested to see the personnel file of Sam Craft. He also asked for the minutes to reflect that Chief Clark stated that Officer Kail had followed all the procedures according to the law involving the Ryan Steele accident.

Ms. Hickman-Aeh asked also for the minutes from October 7, 2008 show that Ken Reed had given a verbal resignation to his Captain.

After the discussion, Mr. Payton made a motion to amend the minutes from October 7, 2008. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows – ayes – 6.

After the amendments were made, Mr. Mills made a motion to accept and file the minutes. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No reports from visitors

Reports from:

Mr. Warren, Mayor –

Presented a letter from Portsmouth Shrine Chef Unit requesting permission to sale newspapers this week in the Village. Mr. Lytten reminded council of the Ordinance requiring an organization requesting permission for solicitation that it first had to be brought in as an Ordinance and then a permit would be issued. Mr. Williams asked Mr. Lytten if one could be brought in tonight and Mr. Lytten stated no since the Ordinance had not been prepared. Mr. Warren said he would call the Shrine Unit to explain the process.

Submitted the name of Greg Powell for trainee patrolman who is also recommended by Chief Clark, with copy of application attached. He has passed all physical requirements and his appointment would be probationary for one year starting October 21, 2008. After reviewing the application, Mr. Mills made a motion for the recommendation of Mr. Powell. Mr. Williams seconded the motion. The roll was called. The voting results – ayes – 5 (Payton, Mills, Hamilton, Salyers, Williams) abstain – 1

(Hickman-Aeh)

Reported the alleys will be blacktopped next week or the week after next.

Reported he had received several applications for the position of Village Administrator. Reported the state statute requires the VA to live in or move in the village within six months of appointment or the village council could change that the VA could reside outside the village limits. Mr. Warren would like council to decide if they wanted to require the VA to live in New Boston within the six months. After some discussion, council decided to wait to review the applications first.

Reported the Zoning Board will meet October 22, 2008 at 6:00 p.m regarding Johnnie Steele locating his business at 920 Harrisonville Avenue.

Reported the fire department needs lights installed and has received two bids for the lights. Referred this to the finance committee.

Reported new Federal Highway Administration will require all safety personnel, such as police, fire and service, working on or near federally funded highways to wear safety apparel that meet certain requirements. Therefore, our departments will need to look at ordering there vests. Costs will be figured by next meeting.

Reported the fire hydrant close to Earl Henson’s house needs replaced. Portsmouth would replace with no labor costs but the material would cost $2,144.

Chief Bender stated this hydrant has been in need of repair for awhile and does not have a shut-off valve. Chief Bender also stated three more hydrants should be replaced and one of them will be covered by insurance. Mr. Williams asked Chief Bender if he could report the total cost to the finance committee.

Reported the traffic light as Lakeview and Rhodes is now working and the traffic lights at Peebles Street will be removed.

Reported he had received a call from the Votec school wanting to perform community service. Will call them tomorrow about the program. Mr. Salyers suggested they could put on a new roof at the concession stand in the park

Mrs. Loper, Clerk –

Presented report for September, 2008. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All member concurring, Mr. Warren declared the motion carried 6-0.

Reported she had attended UAN training, Ohio Public Records and Open Meetings laws training and certified village clerk’s training in the month of October.

Mrs. Bender, Treasurer – none

Mr. Lytten, Legal Counsel – none

Mrs. Aldridge, Income Tax Director - absent

Mr. Clark, Chief of Police –

Presented a report for October. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Thanked the Mayor and Council for the appointment of Mr. Powell.

Mr. Bender, Fire Chief – none

Committee Reports:

Mr. Williams – Laws and Finance –

Reported there would be a finance meeting on November 3, 2008, at

6 p.m. to review the nine month period finances of the Village.

Mr. Payton – Utilities and Communications –

Asked if the Mayor had sent letter to AEP concerning the light on Stanton Avenue. The Mayor reported the letter had been sent.

Reading of Ordinances and Resolutions

First reading was given to an ordinance contracting for legal services for prosecution of Village cases heard in the municipal court.

Mr. Williams moved the ordinance be given first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes – 6.

First reading was given to an ordinance authorizing legal services in the Department of Community Development for the New Boston Community Development Block Grant Program.

Mr. Salyers moved the ordinance be given first reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes – 6.

First reading was given authorizing a contract for legal services with Walter C. Lytten, Attorney-at-law, from January 1, 2009 until December 31, 2009, and authorizing the Mayor to execute said contract on behalf of the Village of New Boston.

Mr. Williams moved the ordinance be given first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes – 6.

First reading was given authorizing the Village Administrator to enter into a contract to provide technical assistance with community and economics development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc.

Mr. Payton asked for some explanation on why we needed this service along with the Village Administrator for Community Development. Mr. Lytten stated they have been a long standing service we have used. The Village Administrator gathers facts and figures and Mr. Leighty was used as a consultant to formalize everything. Mr. Williams stated he had talked with Fritz Leighty and feels he is very helpful with any questions we have about community development grants, etc. Ms. Hickman-Aeh asked if the VA is not experienced, could we also hire someone on a part-time basis working in the Community Development Office in conjunction with Mr. Leighty. Mr. Williams said the finance committee and council could look into that.

Mr. Williams moved the ordinance be given first reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes – 6

First reading was given to an ordinance authorizing a contract for services with Certified Operations and Maintenance from January 1, 2009 until December 31, 2009; authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.

Mr. Salyers moved the ordinance be given first reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes – 6.

An ordinance was read appropriating amounts in the various funds of the village and declaring an emergency.

Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows – ayes – 6.

Mr. Williams made a motion to adopt Ordinance No. 22-2008. Mr. Mills seconded the motion. The roll was called. The voting results are as follows – ayes – 6.

A second reading was given to an ordinance transferring and appropriating amounts in the various funds of the village.

Mr. Williams moved the ordinance be given second reading. Mr. Mills seconded the motion. The roll was called. The voting results as follows: ayes – 6.

A resolution was read declaring council’s support for the New School proposed by the New Boston Local School District.

New Business

Mr. Salyers - Asked if anyone had written to the Community Common and Daily Times concerning newspapers laying everywhere in the streets and clogging up sewers.

Mr. Warren stated he had sent the letters but has not received any response.

Mr. Payton – Asked if the salt had been ordered. Mr. Warren stated he had ordered the salt. We should have about 175-180 ton for the year.

Reported there will be a parade supporting the levy for the New Boston Schools on Saturday, November 1, 2008 starting at 3:00 p.m. The parade will meet at Vinyl Kraft. Most kids will be riding and the band will march.

Reported the youth soccer league has finished up and he thanked Kevin McQuithy and Steve Hamilton for their help. Also reported one of our youth leaders for many years, Oral Gulley, has passed away. Everyone will miss him.

Mr. Mills – wished everyone a happy and safe Halloween.

Ms. Hickman-Aeh – Asked if all the bids for the ODOD grant have been submitted. Mr. Warren stated not all estimates have yet been turned in.

Stated she had just received a copy of Mr. Powell’s application and asked

Mr. Powell if there was a more recent application filled out. Mr. Powell stated he had completed another in the last three months. Also asked if items that were presented on the night of council meetings could be included in the packets that are delivered on Fridays or Saturdays so she could have a chance to look them over before the meetings.

Mr. Warren replied we could try to get everything out beforehand unless something came in at the last minute.

Reported she had received Officer Craft’s file that she requested.

Mr. Hamilton – Passed out a copy of his resignation as a council member. Stated it has been his pleasure working with council.

Mr. Williams made a motion to accept and file the resignation letter. Mr. Mills seconded the motion. The roll was called. The voting results are as follows – ayes – 5.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:35 p.m.

______

President of council

Passed: ______, 2008

Attest: ______

Village Clerk