Neels Welcomed Everyone to the Club and Passed Register Around

Club Meeting / AGM29 March 2017

Welcome:

Neels welcomed everyone to the club and passed register around

Happy Birthday Ilana & Marinda – we wish you every happiness on your special days!

Apologies:

Charles Oertel

Geoff Russell

Ian Verhulp

Karen Verhulp

Ralph Worden

Mike Clapham

Brian Douglas Henry

Previous Minutes:

Proposed: Andy Connell

Seconded: Carel v/d Merwe

New Members / Visitors:

Welcome to new and old visitors

Member Name / Present at Meeting – Y/N
Leonard Dormeyl / N
Werner Stassen / N
Dennis Davidoff / N
Ewert Kotze / Y
Wally Feldon / N
Jonathan van Wyk / N
Rouen Williams / N
Jeanne Brand / N
Jay De Wet / Y

Those new members who were present received their buffs & stickers

New bikes:

Herman – n Honda en n ander hond da

Trip Reports

The Ruslamere Trip Report Trophy (sponsored by the late Russell Rathbone & Audiolens) for this month goes to:

1. Danie Malan : 4 days, 10 Eastern Cape dirt passes
2. Zanie Cilliers : Dongas, daisies and dead-ends in the Maskamberge
3. Elzaan Rossouw : Greyton - 26/02/2017
4. Johan de Villiers : Mwendo Cecil Epic Africa Tour Start

The winner is Danie Malan - 4 days, 10 Eastern Cape dirt passes

PAST RIDES/EVENTS:

-24 to 26 February: AM/Jackie Wiese-Rally in the Valley Ladies Only Rally-Robertson

1. The whole group presented feedback (12 ladies)
2. Wonderful weekend of camaraderie and fun – the best represented club in the country.
3. 2 awards – best represented club & the billboard

-26 February: Ian/Karen-Club Breakfast Ride to Greyton

1. Searle’s trading post. Excellent food & service
2. 18 bikes, 21 riders

-26 February: John Carr-Level 1, 2 & Pillion Training Day-Anura

1. Good training day

-10 to 12 March: BEAR Motorcycle Rally Swellendam Show Grounds (Non-Club event) – feedback from Rene Verhulp

1. Good rally
2. Quiet & peaceful – big improvement on last year, good venue

-11 March - GS Trophy – feedback from Theo who was one of the participants

1. Amazing event @ Killarney
2. Well organised & presented – 11 different challenges (standardised across the country)
3. 16 riders, very challenging – great way to improve skills

-12 March: Carel vd Merwe-Club Breakfast Ride to “Dam Fine Cafe”, Slanghoek

1. Very windy, 11 bikes 13 riders
2. Good venue, good food , good company

-18 to 29 March: GR-Easy Off-road Tour: Lesotho & Eastern Cape Drakensberg

1. Only got back this afternoon, feedback carried over to the next meeting.

-26 March: Craig Cauvin-Club Breakfast Ride to “Wicked Treats”, Riebeeck Kasteel

1. 15 bikes, 19 riders
2. Good venue, good food – not really for groups of more than 25

-26 March: John Carr/Arno Rossouw- Training day at Anura

1. 9 trainees
2. Excellent training day

FUTURE RIDES / EVENTS (See Club Forum on website for details)

-31 March: AM-Cancervive Night Ride – R150 donation.

-9 April: David Ffoulks-Club Breakfast Ride (Venue to be confirmed)

-9 April: John Carr/AM-Ladies Training Outride

-14 to 17 April: Easter Weekend-No Club Rides planned

-23 April: John Carr-Donford Stellenbosch Breakfast ride to Barrydale

-27 April to 1 May: Possible long weekend-No club ride planned

-2 to 9 May: John Carr-GS Trophy 2017 Road Trip with Donford Stellenbosch

-4 to 7 May: BMW GS Trophy Event at Badplaas-Members welcome to attend

-7 May: John Carr-Donford Stellenbosch Fast Gravel Ride

NOTE – The new club committee (to still be ratified at the AGM tonight) is yet to convene for the first time. They may have plans for the long weekends – Watch the forum for details.

Club Apparel

Anna-Marie and Jackie presented the concept for the new club apparel. Samples were available to check size and quality.

Watch the forum for ordering & delivery details.

AGM (72 members present, 4 non-members)

Chairman’s Report 2016/2017

1. Membership – Craig Cauvin

Craig took over this portfolio in May 2016. The main focus of the portfolio the past year has been to streamline the membership process. This was achieved in large part with the assistance of our very capable webmaster whom assisted in re-designing the membership portal and integrating this with the membership database. This enables:

-Real time member information (for authorised users)

-On-line membership approvals

-The application, validation and card printing process is now all done by one person – creating a far more efficient end to end process

-Real-time membership statistics available to any authorised users.

-Real time membership validation by vendors who offer discounts to club members (Note – The vendors can only validate membership, and do NOT have access to any personal member information)

-Membership cards no longer expire - Validity is maintained in a secure on-line database.

On 16 May 2016 the club had 217 registered members, which grew to 338 by 31 December 2016.

There are currently 286 paid up club members as at 28 March 2017, of which membership cards have been printed for 278 members to date.

The only downside of an on-line database is that it places more reliance on the quality of the membership data - Since each member ‘maintains’ their own data we should continue to encourage members to maintain their personal data correctly.

Ad-hoc Sub- Committee – Constitution

I believe the biggest single achievement of the past year has been the rewriting of the outdated club constitution, and its validation and ratification by the club members early in 2017. This was a big step forward in terms of taking the club into the modern era.

2. Communication and Social Media – Charles Oertel

Club Website Statistics

oDuring the past year:

•170 000 visits

•980 000 pages viewed

•500 active forum members logged on in the last 6 months, and

•700 active forum members logged on in the past year.

•There are 3500 forum users in total.

•The site consists of 10GB of files and data.

•Our newsletter has 1500 subscribers.

•A Google search for "BMW Breakfast Ride Cape Town" has the club site in the top 3 positions.

Membership Database Development

I developed a custom club membership management module for the site that:

-Allows centralised management of club membership data and status by committee members, and

-Allows members themselves to maintain their personal data via the website.

-Member emails are synchronized between the membership database, the club newsletter and the forum, which makes it easier to have up-to-date email addresses for all members.

Website Plans

In due course the site will be upgraded to Drupal 8 and will become mobile-friendly (see aforika.co.za for an idea of what it will be like). However, the large amount of data in the site means that migration to the new version will be difficult and will take a lot of effort. We might need to start the new version of the site and link to the old version until the migration is complete or no longer necessary. Tools to help with migration are evolving and I am hoping a viable migration path comes available soon.

Rides Captained

Planned rides to Atlantis and Danielshoogte were cancelled due to poor health. I took one breakfast run to Opstal. Since my health is gradually improving I expect to take a few more rides this year.

3. Clubs Africa Report – Ian Verhulp

For the first time last year, our club had 2 representatives on the BMW Clubs Africa board, and it was a pleasure to welcome our treasurer David ffoulkes to the BCA board.

The highlights from BMW Clubs Africa for 2016 were briefly as follows:

There is still a growing interest in BMW Club life. 2016 ended with twelve motorcycle clubs, two combined clubs and two car clubs with a total of 3413 members.

The commitment of most clubs in organising events to celebrate the 100th anniversary of BMW made us all proud and it is clear that those events have positive spin-offs in many ways.

BMW Clubs Africa’s involvement in the annual GS Trophy and the Pure & Crafted events made us work together on a greater scale with positive results.

We have good relationships with the three bodies that support us, BMW SA, BMW Motorrad and BMW Clubs International.

BMW Club Nigeria, BMW Motorrad Club West Rand, ZA and BMW Owners Club of Kenya were recently affiliated

During 2016 Algeria, Angola, Botswana, Mombasa and Paarl made contact with BCA with requests to be affiliated. These are work in progress.

In October of this year, BMW Clubs International Council will hold its meeting in Cape Town and this is great opportunity for the various clubs to work together in the months to come, to grow and to show the world the beauty of South Africa and the quality of BMW Clubs Africa.

4. Events Co-Ordinator’s Report – Anna-Marie Wilken

Mrt 2016:

6/3: New Members Bfast ride - Damfine café Goudini - Ian

19-21/3: S/cape 3 day Off Rd w/end, Cango resort – Neels/Am

April 2016:

16/4: Club/Dealership day – Donford Sbosch

10/4: Club bfast – Gouda hotel - Pete

Mei 2016:

7/5: IFRD - Wildekrans, Botrivier - AM

13 -15/5: Off Road weekend, Rustic Gate, Greyton - Andy

Jun 2016:

12/6: Charity B/fast ride – Eseltjiesrus - AM

16/6: Day tar ride – Koo valley Montagu – Craig/AM

25/6: Overberg day off rd – Geoff Edwards

Jul 2016:

2/7: Tyre workshop & bike set up – DonfordSbosch – John Carr

10/7: Club bfast ride – Winterberg inn, Wolseley

30, 31/7: Sutherland dual ride weekend - GR

Club jackets & Club flyers: AM

Aug 2016:

20/8: BMW Millennium ride – Dixie's – Ian/Donford Sbosch & CT

Sept 2016:

4/9: New members b/fast ride

10, 11/9: Spring off rd weekend Blesfontein – AM/John

Okt 2016:

1, 2/10: Oudtshoorn dual ride, Kleinplasie – GR, Ian

9/10: B/fast ride

15/10: Blessing of the biker – Blouberg - AM

22, 23/10: Carel Camping weekend – Villiersdorp

Nov 2016:

6/11: Killarney motor/bike show – Hennie/AM/Andy

18, 19, 20/11: GR Westcoast Crayfish off rd weekend

20/11: Bfast ride – Salandra café, Botrivier - Craig

26/11: Intermed off rd day ride – Malgas - Neels

Des 2016:

4/12: Bfast ride – DuToitskloof lodge - Andy

Jan 2017:

22/01: Club bfast ride – The Bike hotel, Greyton - Neels

Feb 2017:

4/2: Girls GS Donford Pamper morning – Donford Sbosch – AM/John Carr

4,5/2: Off Rd Camping weekend – Breederivier – Carel,Ilana

12/2: Sunrise Table mountain Tar ride / Dixies bfast – Neels/AM/Lisa

24, 25, 26/2: RITV 2017 - AM

26/2: Bfast ride – Searles - Ian

Mar 2017:

12/3: Bfast ride – Damfine café, Goudini - Carel

26/3: Bfast ride –Riebeek Kasteel, Wicket Treats - Craig

TOTAL Training days:

Lev 1, 2, Pillions/ Sand & Trail / Training day rides: Trained 171 people

New venues visted:

Damfine café Goudini

Cango resort

Gouda hotel

Rustic Gate, Greyton

Wildekrans, Botrivier

Salandra café

Du Toitskloof lodge

The Bike hotel, Greyton

Carel camping weekend – Breederivier & Villiersdorp

Riebeek Kasteel, Wicked Treats

Spring off rd weekend Blesfontein

New events:

Signal Hill Sunrise ride

New members breakfast rides (2)

Charity breakfast ride – Eseltjiesrus

Members Highlights:

Club dealership day – Club/Donford Sbosch – gymkhana competition

Rustic Gate weekend, Greyton

Charity Bfast ride – Eseltjiesrus

Millennium ride

Spring off rd weekend Blesfontein – club/Donford

Killarney motor/bike show

Club bfast ride – The Bike hotel, Greyton,

Girls GS Pampering morning – Donford Sbosch

Sunrise Signal Hill ride

RITV 2017

5. Secretary’s Report – Karen Verhulp

Take minutes at club meetings and committee meetings

Assist with food platters for year-end meeting

Make minutes available immediately to committee on Dropbox.

Organised merchandise giveaway for 100 year event.

Assisted with ride leader duties

Promoted club and BMW lifestyle to prospective new members.

6. Clubhouse Convener’s Reports – Carel v/d Merwe

Committee duties

Make sure that clubhouse (bar) is open and ready for the meeting.

Make sure that there are charcoal/fires for the members to braai at club meetings

Rides done

- 22-23 Oct, Rivierplaas outside Worcester. 8 bikes and 12 people (including backup driver)

- 04-05 Feb, Crodinie Camp Site outside Swellendam, 17 Bikes and 24 people ((including backup driverand his wife)

- 12 March, Breakfast ride to Dam Fine Cafe in Slanghoek, 11 bikes and 13 people

7. Highlights

Rewriting of our Outdated Constitution – Thank You Ian, David Craig

Membership Database Development – Thank You Charles

Streamlining the Membership process – Thank you Craig, Charles

Good communication with members – Thanks Charles

Good Financial Governance – Thanks David

Very active Events Calendar – Thanks Anna-Marie

Excellent Rides & Tours – Thanks Ride Captains

Excellent Training & Workshops – Thanks John, Pete, Arno, Andy

Good relationship with Donford Motorrad Stellenbosch – Thanks John, Eugene, Kwagga, All the guys in the Workshop, Don

Being accommodated in a very nice clubhouse – Thanks Wouter & Parrow Bowls Club

Our club’s passion to “Make life a Ride” – Thank you to the Committee and Members.

Election/Announcement of the new Committee

The following members have been nominated (and accepted) election to the new committee for the 2017 year

1. Carel Van Der Merwe
2. Charles Oertel
3. Craig Cauvin
4. David Ffoulkes
5. Geoff Russell
6. Ian Verhulp
7. Lisa Espinasse
8. Magda Le Roux
9. Neels Wilken

8. Thank you to outgoing Committee Members

1.Andy Connell

2.Anna-Marie Wilken

3.Karen Verhulp

Treasurer’s Report

David presented a very brief overview of the club’s current financial position. The Balance Sheet & Income Statement will be posted on the forum. David is happy to answer any questions in connection with these.

GENERAL:

Jackie Wiese proposed a motion to urge all members to support the new committee in their endeavours.

Next Meeting: TBA

Meeting adjourned @ 21h45