Navigating CAPPS Web Demo Script_EMPLOYEE

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1 / / Welcome to the employee overview of the Centralized Accounting and Payroll/Personnel System – CAPPS.
2 / / CAPPS is the State of Texas system that provides self-service, secure, web-based personnel information and a suite of human resource (HR) services.
Health and Human Services implemented a self-service HR system in 2005. In 2012, HHS rolled out CAPPS, the updated system administered by the Texas Comptroller of Public Accounts. The system streamlines and automates many of the state’s HR functions including: payroll processing, attendance and leave, recruitment, performance management, human resources management, and learning management.
You have access to your HR information at any time through the secure website. For assistance using the system, you can call a specialist at the service center (888-894-4747) from 7:00 a.m. to 7:00 p.m. Central Time, Monday through Friday.
3 / / We are excited to share information with you about key features available to you in CAPPS. The login screen and the entire site have features that are easy to use. Thank you for taking the time to watch this video and explore CAPPS.
4 / / By the end of this presentation you will be able to:
  • Identify the features of the login page
  • Navigate from the CAPPS Home page to the Employee Self Service menu
  • Identify the key features available to you in CAPPS

5 / / The CAPPS login page has a section for current and former employees, and a section for non-HHS applicants. The current and former employee section provides access to the CAPPS portal (home) page and the various HR, payroll and time and leave functions.
Job applicants, who are not current HHS employees, use the Non-employee Login to view and apply for jobs.
The login screen also offers links to HR policies, Employees Retirement System Benefits information, New Employee information, computer requirements, and the Service Center contact numbers.
6 / / The CAPPS Home page displays your name within the Global Navigation Menu at the top of your screen. The name that displays is your legal name as it appears in the CAPPS system which should be consistent with your social security card. You are able to see your own employee information, and you may have access to other information based on your job.
7 / / The Global Navigation Menu is on the top of your screen and will be displayed at the top of each screen in the CAPPS website. At any time, you can use the Global Navigation Menu to access various other HHS websites. For example, you can quickly link to the CAPPS Home page (Home), HHS Intranet Site, HHS Public Site (website), and HHS HR Site (website) by selecting the appropriate link.
You can also change the size of the text on the CAPPS website by selecting the Change Text Size option and following the instructions.
If you require any help with the CAPPS website, you have two options available to you through the Global Navigation Menu. Your first option is to select the Help? link. This link displays online support tools such as user guides, quick reference cards, and a glossary of terms used on the CAPPS website. If you are unable to resolve your problem or answer your question using these tools, select the Contact Service Center link from the Global Navigation Menu. A page displays that provides the phone and fax numbers available for you to contact the Service Center directly.
The My Links drop-down menu located in the Global Navigation Menu allows you to add and save links to websites that you frequently use. These links may be within the CAPPS website, HHS intranet sites, or external websites. When adding a URL to your My Links drop-down menu, be sure to include the or before the address of the website you are adding. Use My Links to personalize the website to best meet your needs.
8 / / The Menu - Classic is located down the left side of your screen and is one way to navigate through CAPPS. Similar to the Global Navigation CAPPS Menu, the Menu - Classic is displayed as you navigate between the screens.
The Main Menu is located below the Menu – Classic and provides a direct link to CAPPS pages most frequently accessed. You may use either menu to navigate through CAPPS. The same transactions are available through both menus.
CAPPS has an Accessibility Flag feature that may be useful if you use a screen reader.
9 / / The Service Center Featured Links section is located in the center column of the home page. Featured Links provides quick access to the most commonly used information and transactions. For example, job center, policy, forms and time and labor links can be found in the Featured Links section.
The Service Center News section is located directly below the Featured Links section. This section contains recent HR, payroll, and time and leave news and information regarding CAPPS and HHS. You can view articles by selecting the icons or links located within the section. The homepage only contains recent articles. Select View All Articles and Sections if you wish to read past articles that no longer appear on the CAPPS Home page.
10 / / The I Want To… section is located in the upper right hand corner of your screen, and provides links for quick access to specific activities such as enrolling in training or viewing your personal information.
The Help Resources section is located along the right edge of your screen directly below the I Want To… section. This section provides you with access to self-service help tools related to the CAPPS website and information on how to contact the Service Center.
The Quick Links section is located in the bottom right hand corner of your screen. This area includes links for HHS-related websites that are located outside of CAPPS. These links include employee benefits websites maintained by the Employees Retirement System (ERS), Texa$aver, TexFlex, and the Work in Texas website.
The Employee Directory allows you to search HHS employees by name, job title, department or email.
11 / / The Menu - Classic contains different links depending on the role(s) assigned to you. Some links are available to all employees while other links only appear for employees in a supervisor or HR role.
You have access to the Employee Self Service containing:
  • My Profile
  • My Pay
  • My Time & Leave
  • My Training
  • My Performance Management
  • My Recruiting Activities
  • Incident/Injury Reporting
  • Employee Separation
  • HR Forms
  • HR Policies

12 / / Selecting the Employee Self Service link from the Menu-Classic navigation pane displays a high level folder structure for each of the Employee Self Service areas. You can access each topic area by using either the link provided under the Menu-Classic option or by clicking the title link from the folder structure displayed on this page.
13 / / In the My Profile menu you can view and edit personal information such as mailing address, phone number. You can also change some personal settings.
14 / / The My Pay menu provides access to your earnings statements, voluntary deduction information, W-2 and W-4 information, and direct deposit.
15 / / In the My Time and Leave menu, you are able to complete your timesheet online as well as view time and leave balance information.
16 / / In the My Training menu you can track enrollment in courses, view your training transcript and see your required training report. You can use the Search Catalog feature to search and sign up for training.
17 / / My Performance Management allows you to view and update performance documents, as well as maintain personal performance notes to use during your performance evaluation.
18 / / In My Recruiting Activities you can access the Job Center site to view job openings and manage your applications.
19 / / The Incident / Injury Reporting menu provides you and your manager the ability to enter, update, and print your accident reports.
20 / / Additional support is available to help you use CAPPS. User guides, online training, and frequently asked questions are available in the CAPPS system. If you need additional support, you can contact the Service Center between 7:00 a.m. and 7:00 p.m. Central Time Monday through Friday. Based on the type of support you require, there are multiple options to meet your needs.
21 / / You have now completed this introduction to CAPPS and should be able to identify the features of the login page, navigate from the CAPPS Home page to the Employee Self Service menu, and identify the key features available to you in CAPPS.
22 / / Thank you for attending!