Natural Resources Research Institute

Emergency Guide

Duluth, Minnesota

Readiness:

Read the EMERGENCY GUIDE several times. Be familiar with your building’s floor plan and evacuation routes. Participate in practice fire drills and safety training programs. Report all work-related injuries, illnesses, and hazardous material spills or accidents.

Prepare yourself and your family at home so they will know what to do, where to go, and how to cope until you are able to get home.

KNOW LOCATION, RESPONSIBILITIES, AND POLICIES FOR THE FOLLOWING:

EMERGENCY INFORMATION (manuals, telephone numbers)

TELEPHONES

EMERGENCY EVACUATION ROUTES

FIRE ALARMS AND EXTINGUISHES

FIRST AID KITS

EYE WASH / SAFETY SHOWERS

SAFE ROOM LOCATIONS

MEETING ROOM POLICIES

INCIDENT COMMANDER

ASSISTANT INCIDENT COMMANDER

FLOOR COORDINATORS

WORK AREA REPRESENTATIVES

EXTERNAL MEETING LOCATIONS

Call Procedures:

If case of an emergency, the following employees of NRRI should be notified. When dialing within the building, please dial 9 first.to get an outside line

NOTE: 9-9-1-1 and 9-1-1 will both dial emergency response.

Steve Johnson, Building, Chemical, Safety and Security Issues

218-720-2715 (work)

218-848-2881 (home)

218-349-7748 (cell phone)

Dr. Michael J. Lalich, Director

218-720-4297 (work)

218-525-4677 (home)

John Ameel, Chemical Issues

218-720-4313 (work)

218-724-2750 (home)

Trish Sodahl, Associate Administrator

218-720-4207 (work)

218-384-4768 (home)

218-391-6944 (cell phone)

WHEN TO CALL 9-1-1

FIRE

MAJOR MEDICAL EMERGENCY (LIFE THREATENING):

Severe bleeding

Head injuries

Broken/dislocated joints or bones (other than fingers or toes)

Heart attack/severe chest pains

Unconscious and/or not breathing

CRIME IN PROGRESS

BOMB THREAT

HAZARDOUS MATERIAL SPILLS AFTER HOURS (4:30 PM- 7:45 AM)

EMERGENCY NUMBERS

MEDICAL911

FIRE911

BOMB THREATS911

POLICE DEPT.911

BIOLOGICAL SPILL726-7273

RADIOACTIVE SPILL726-7273

CHEMICAL SPILL726-7273

UTILITY INTERRUPTION726-8262

FLOODING726-8262

OTHER USEFUL NUMBERS

UMD Health Services726-8155

Poison Control Center 800-222-1222

Indoor Air Quality720-2715

Asbestos Concerns720-2715

Severe Weather729-6697

Safety Issues720-2715

Chemical Waste 720-4313 or 720-2715

WHEN TO CALL ENVIRONMENTAL HEALTH AND SAFETY (EHS):

CHEMICAL SPILLS / EXPOSURES

BIOHAZARD SPILLS / EXPOSURES

RADIATION SPILLS /EXPOSURES

GIVE THE FOLLOWING INFORMATION:

WHAT – Type of problem or injury

WHERE – Location of emergency

BUILDING NAME AND ADDRESS: Natural Resources Research Institute,

5013 Miller Trunk Hwy, Duluth

ROOM NUMBER AND FLOOR

HOW – Describe the emergency. How did it happen? (step by step)

WHO – Victim information

Number of ill, injured, or threatened

Approximate age(s)

Room number of their location

Condition of victim

CONTACT – Phone Number

STAY ON THE PHONE. Give the phone number to be used to call you back. Emergency instructions may be given or more information needed.

LOCALHOSPITAL’S

St Luke’s HospitalEmergency Room249-5616

St. Mary’s-Duluth ClinicEmergency Room786-4357

Miller-DwanMedicalCenterMental Health Crisis723-0099

Medical Resources:

IF INJURY/ ILLNESS IS AN EMERGENCY, DIAL 911 FOR IMMEDIATE ASSISTANCE

After Hours, Weekends or Holidays

St. Mary’s Medical Center/Emergency Care and TraumaCenter

218-786-4000

407 East Third Street

Duluth, Minnesota55805

Sunday through Saturday

24-Hours a day

Occupational Health/Medicine

St. Luke’s Occupational Health

218-249-6822

4702 Grand Avenue

Duluth, Minnesota55807

Monday through Friday

8:00 a.m. – 4:30 p.m.

Duluth Clinic Occupational Medicine

218-786-3392

400 East Third Street

Duluth, Minnesota55805

Monday through Friday

8:00 a.m. – 4:30 p.m.

Minor Injuries

UMD Health Services

218-726-8155

615 Niagara Court

Duluth, Minnesota55812

Monday through Friday

8:00 a.m. – 4:30 p.m.

Summer Hours: 9:00 a.m. – 3:00 p.m.

Serious Burn Injuries

Miller-DwanMedicalCenter- Burn Unit

218-786-2815

TTY Hearing Impaired: 218-786-5950

502 East Second Street

Duluth, Minnesota55805

Conference Rooms:

EVACUATION PROCEDURES AND POLICIES:

WHEN SCHEDULING A MEETING, SUPPLY THE RECEPTIONIST WITH A LIST OF ANTICIPATED GUESTS THAT WILL BE ATTENDING THE MEETING

DO NOT EXCEED CONFERENCE ROOM CAPACITY:

Rm 245 = 20 Rm 227 = 20 Rm 301 = 30 Rm 435 = 50 Rm 401 = 30

FOR SAFETY AND SECURITY REASONS, ENSURE YOUR MEETINGFALLS WITHIN THE TIMES THE BUILDING IS OPEN TO THE PUBLIC 8:00 AM-4:30 PM

ENSURE ALL GUESTS HAVE SIGNED IN AT THE FRONT LOBBY AND RECEIVED AND HAVE EQUIPPED THEIR VEHICLE WITH A PARKINGPASS

ALL GUESTS MUST RECEIVE A VISITORSPASS OR IDENTIFICATION THAT IS TO BE DISPLAYED AT ALL TIMES WHILE IN THE BUILDING

ALL GUESTS SHOULD BECOME FAMILIAR WITH EVACUATION PROCEDURES

ALL GUESTS MUST SIGN OUT AT THE LOBBY WHEN MEETING HAS ENDED

ENSURE ALL GUESTS ARE ACCOUNTED FOR IN THE EVENT OF AN EMERGENCY EVACUATION

NO SMOKING IS ALLOWED IN ANY OF THE CONFERENCE ROOMS

EVACUATION ROUTES:

Rm 245 DOWN NORTH (PRIMARY) AND WEST STAIRWELLS

Rm 227 DOWN NORTH AND WEST (PRIMARY) STAIRWELLS

Rm 301 DOWN NORTH AND SOUTH (PRIMARY) STAIRWELLS

Rm 435 DOWN NORTH AND SOUTH (PRIMARY) STAIRWELLS

Rm 401 DOWN NORTH AND SOUTH (PRIMARY) STAIRWELLS

NOTE: ROOMS 435 AND 301 ARE THE ONLY WHEELCHAIR ACCESSIBLE CONFERENCE ROOMS

Security:

NORMAL OPERATING HOURS: MONDAY-FRIDAY 8:00 AM-4:30 PM

FOR ACCESS AFTER HOURS, CONTACT CENTRAL ADMINISTRATION TRISH SODAHL 720-4207, FOR BUILDING KEY APPROVAL

I.D. BADGE REQUIRED AND TO BE VISIBLE ON PERSON AT ALL TIMES WHEN INSIDE BUILDING AND OUTER GATED AREA. EMPLOYEES MUST WEAR UNIVERSITY-ISSUED “U-CARD.” GUESTS MUST SIGN IN AT FRONT DESK AND WEAR VISITOR BADGE.

KEEP OFFICE AND LAB DOORS CLOSED AND LOCKED WHEN UNOCCUPIED.

WHEN EXITING BUILDING AT NIGHT AND ON WEEKENDS, BE SURE OUTSIDE DOORS LATCH BEHIND YOU.

ACCORDING TO THE UNIVERSITY OF MINNESOTA, THE BOARD OF REGENTS REGULATES THE POSSESSION AND CARRYING OF WEAPONS BY MEMBERS OF THE UNIVERSITY COMMUNITY AND BY OTHERS WHEN ON UNIVERSITY PROPERTY.

Section 1 of the Policy Statement

The Board of Regents is charged with the constitutional responsibility to adopt laws and policies for the governance of the University of Minnesota. In order to achieve the University’s teaching, research, and public service emissions, the Board considers it essential that all persons feel safe and be free from violence, threats, and intimidation when on University property or attending University functions and events. Accordingly, the Board hereby regulates the possession and carrying of weapons by members of the University community and by others when on University property.

The entire document can be found on the University’s website:

Fire!

Fire preparedness is the responsibility of each individual. Smoke, heat and toxic gases from fires are the most common cause of fire-related deaths and injuries. Be aware that these deadly fire elements rise and collect at ceiling levels, pushing cooler, cleaner air toward the floor. Be prepared in case of a fire: locate building exits, fire extinguishers, and become familiar with the fire alarm procedures. For more information contact your department safety representative, Steve Johnson ext. 2715, or Mahjoub Labyad, UMD Environmental Health and Safety, (218)726-7273.

YOU DISCOVER FIRE OR SEE SMOKE:

ALERT anyone in immediate danger.

CONFINE the fire by closing the doors around it.

PULLALARM. These are located next to all exit doors, and at various locations around the building on every floor. (See building maps for specific locations.)

CALL9-1-1 from the nearest safe telephone and provide the following information:

Building name and address: Natural Resources Research Institute, 5013 Miller Trunk Hwy, Duluth

Room or location of fire

Your name, location and phone number

FIGHTSMALL FIRES ONLY if you are knowledgeable in the use of fire extinguishers and there are several people available to assist.

LEAVE THE BUILDING by the nearest safe exit. Do not attempt to use the elevator. Move to the REAR PARKING LOT, AWAY FROM THE BUILDING.

REPORT to your Area Representative for a head count, inform them if you know of any person or group of persons that cannot be accounted for, or may possibly be trapped in the building

YOU HEAR THE FIRE ALARM OR SOMEONE INFORMS YOU OF A FIRE:

FEEL THE DOOR. If cool, exit the room; walk quickly to the nearest safe exit to the rear or side of the building. DO NOT RUN and DO NOT use the elevator

ALERT others to the emergency on your way out.

LEAVE the building and move away from the building entrance.

REPORT to your Area Representative for a head count, inform them if you know of any person or group of persons that cannot be accounted for, or may possibly be trapped in the building

DO-NOT re-enter the building until the all-clear is given by the assistant incident commander.

Green House Alarm: Front Desk Response/Procedure:

ALARM DURING THE DAY:

If an alarm goes off during the workday (M-F 8:00-4:30), the alarm company will contact us at the NRRI, we are to:

Contact:

  1. Steve Johnson Ext. #2715 (if not available go to #2 or 3)
  2. Tom Levar Ext #4333 (beeper #279-4649)
  3. Craig Maly Ext #4322
  4. In the event none of these people are available, please call campus police (726-7000)

ALARM AFTER HOURS:

If an alarm goes off after office hours, the alarm company is to immediately notify campus police and they are to respond to the NRRI to investigate.

Please note, custodian personnel are NOT responsible to investigate

SECURITY COMPANY TELEPHONE #722-1630

SUECONNOR/UMD CAMPUS SECURITY COMPUTER #726-6357

Duties!

Incident Commander (Front)

Incident Commander is an interface between Assistant Incident Commander and Emergency Responders. This individual should report to the front of the building in the event of an emergency evacuation. The Incident commander is responsible for collecting information on the cause and location of the emergency, location of any persons remaining in the building or those that may require special rescue, etc. and conveying that information to the emergency responders. They will assist the responders in gaining access to areas of the building as requested. They will transmit the “all clear” to the assistant incident commander when the emergency responders have determined that no further danger exists and alarms have been reset.

Assistant Incident Commanders (Rear)

Assistant Incident Commander is an interface between Floor Coordinators and the Incident Commander. In the event of an emergency evacuation this individual should report to the rear of the building. They should convey via walkie-talkie, collected information from the floor liaisons to the Incident Commander located at the front of the building.

Floor Coordinators

Floor Coordinators are an interface between Work Area Representative and the AssistantIncident Commander. They are responsible for collecting information about the incident and conveying it to the Assistant Incident Commander. This includes any information about the location of the emergency in the building, any known information on the extent of damage, location of any persons known to be remaining inside of the building or any other information that can be obtained from employees who have evacuated the building.

Work Area Representative

Work Area Representatives are an interface between Floor Coordinators and the Employees that have evacuated. They are responsible for collecting information about the incident and conveying it to the floor coordinators. Work Area Representative should take notice of the people working in their vicinity and verify if anyone whom they have seen that day, did not exit the building.

Flow Chart


Biohazard Exposure/Spills:

Biohazard procedures apply to allemployeeswith reasonably anticipatedcontact with body fluids, blood, infectious waste, or other potentially infectious material. Any body fluid may contain microorganisms capable of transmitting disease. All procedures involving blood or potentially infectious materials must be performed in a manner than minimizes splashing, spraying, and aerosolization of these substances. For more information about biohazards, call the University Biosafety Officer at (612) 626-5621.

BIOHAZARD EXPOSURE:

FLUSH or RINSE woundwith water for at least 5 minutes.

IF PRICKED WITH A NEEDLE: MILK wound to induce bleeding, then wash with soap and water for 5 minutes.

REMOVE CONTAMINATED CLOTHING, wash skin and replace with clean clothing.

REPORT to UMD Environmental Health and Safety (218) 720-7273.

BIOHAZARD SPILLS:

To clean up yourself or with custodial help:

CHECK for exposure.

PROTECTBODY, put on protective clothing (gloves, safety goggles or glasses, and lab coat.)

FLUSH spilled material with 1 to 10 dilution of bleach or Wescodyne (betadine). Leave it on for 30 minutes.

WIPE down all equipment and surfaces.

DISPOSE of contaminated material as biohazardous waste.

WASH hands with soap and warm water.

If more help is needed:

CHECK for exposure.

UTILIZE spill cart located in Rm. 112

DO NOT TRACK spill through building.

TAPE OFF the spill area or CLOSE the door.

POST person by door to prevent re-entry.

CALL UMD EnvironmentalHealth and Safety at (218) 726-7273.

AFTER HOURS call 9-1-1.

Radiation Contamination/Spills:

When a person is involved in a radioactive spill, he or she is at risk of both receiving external exposure and becoming contaminated from the radioactive material. Personnel who work with radioactive materials must have previous experience and formal training in the use of radioactive materials. Information on required safety training, record-keeping, procedures for working with radioactive materials, safe handling practices, exposure monitoring and evaluation, can be found on the web at

RADIATION SPILLS:DO NOT attempt spill clean up.

SECURE THE AREA. Restrict access to the room and notify all people in the room to go to a clean area within the room and not to leave until they have been surveyed by the proper authorities.

IMMEDIATELY notify UMD Environmental Health and Safety at (218) 726-7273 or (218) 343-9645 during regular working hours, if no answer, Facilities Management at (218) 726 8262. After Hours (218) 343-9645. Weekends and Holidays 9-1-1

PROVIDE a brief description of the nature of the spill

Quantity of Radioactive Material Spilled.

Type of Isotope Spilled, (32P, 35S, 1251, 3H, C14…)

Extent of Contamination (clothing, material, equipment)

Location: Natural Resources Research Institute, 5013 Miller Trunk Hwy, Duluth, 218/720-4294. Give Room andTelephone Number of your exact location if possible

DECONTAMINATE PERSONNEL. If radioactive material is on the skin or clothing, follow instructions below regarding Personal Radiation Contamination.

PREVENT THE SPREAD: Place absorbent pads (paper towels, universal absorbent) around the edge of the spill. Confine the potentially contaminated personnel to a clean area within the room until Radiation Protection Division surveys and releases them.

PERSONAL RADIATION CONTAMINATION :

REMOVE gloves and all potentially contaminated clothing and place in a plastic bag.

WASH contaminated skin with soap and water.

NOTIFYRadiation Protection Division at (218) 726-7273 Monday- Friday 8AM-4:30 PM or 9-1-1 evenings, weekends, or holidays.

SURVEY contaminated skin and repeat wash if still contaminated.

PERSON ASSISTING must wear gloves. Put fresh gloves on after clothing removal and prior to handling contaminated person again

OBTAIN medical attention as required, alert medical staff and Radiation Protection Division staff if injured person is contaminated

Chemical Exposure/Spills:

CHEMICAL EXPOSURE:

REMOVE VICTIMS from spill area to fresh air (but do not endanger your own life by entering areas with toxic gases). ”Do Not Return To The Spill Area”

REMOVE contaminated CLOTHING.

FLUSH skin or eyes with running COLD water for a minimum of 15 minutes.

LARGE BODY AREAS: wash off chemicals with mild detergent and water. DO NOT USE neutralizing chemicals, cunguents, creams, lotions or salves.

GETMEDICAL ATTENTION for victims by calling 9-1-1.

TELL medical personnel exactly what chemicals are involve, locate MSDS’s, for medical personnel.

CHEMICAL SPILLS:

EVACUATE:

LEAVE the spill area. DO NOT USE THE ELEVATORS. Use the nearest exit.

ALERT others in the area and direct/assist them in leaving; shut off electrical equipment as you leave the area.

CONFINE:

CLOSE the doors and ISOLATE the area preventing people from entering the spill area.

IF CHEMICAL VAPORS or gases are being spread through a building’s air handling system, call UMDFacilities Management Services (218) 726-8262.

REPORT: Call NRRI’s Haz-Mat Emergency Coordinator Steve Johnson, 720-2715. Alternate, 726-7273 (Mahjoub Labyad),during working hours, or 9-1-1 after hours.

GIVE the following information and wait for instructions.

Your name

Phone number and location(Natural Resources Research Institute, 5013 Miller Trunk Hwy, Duluth)

Location of the spill

Time and type of incident

Name and amount of material spilled

Extent of injuries

Safest route to the spill

Explainpossible hazards to human health or the environment

Warn the emergency responder of any other hazards they may encounter

Basic First Aid:

UNCONSCIOUS, NO PULSE, NO BREATHING. BEGINCPR (cardiopulmonary resuscitation) if you have completed CPR training. CONTINUE CPR until assistance arrives or you are relieved.

NOT BREATHING – Gently tilt the head back and press jaw forward the hinge open the airway. Pinch the nose closed and give two slow full breaths. Watch the chest rise and fall during each breath. Breathe into the victim once every five seconds. Don’t stop until help arrives.

BLEEDING – Help victim lie down. Press directly onto the wound with sterile gauze, paper towel, clean handkerchief, or gloved hand. Maintain steady pressure for 5 or 15 minutes. If bleeding from arm or leg, elevate that arm or leg.

SHOCK – Keep victim warm. Keep victim flat, legs slightly elevated.

CHOKING – If victim can speak, encourage coughing. If not, use Heimlich maneuver for conscious person. For unconscious person, call for help and give resuscitation. Try to clear airway if obstruction obvious.

HEART ATTACK –Have the patient lie or sit down and call for 9-1-1 for help.

SEIZURES- During seizure: Keep the person from hurting themselves by moving furniture or loose heavy objects away. DO NOT RESTRAIN PATIENT. DO NOT PUT ANYTHING IN PERSON’S MOUTH! After Seizure: Keep the airway open if patient is unresponsive. Be supportive, keep onlookers away. The person may be disorientated when he/she awakes.

BURNS – See a physician at once if the burns are to the face, palms, genitals, between fingers or toes, or inside of any joint. DO NOT USE any type of ointment on burns, unless directed to do so by a physician.

FIRST DEGREE: Superficial tissue damage results in reddened skin, minor swelling, and pain. Treat them by cooling the burned area with cold water.

SECOND DEGREE: More serious, these burns have deeper tissue damage, red skin, blisters, pain. If blisters are broken, do not use water (unless needed to put out the fire). Apply moist, sterile dressings. If the blisters are not broken, DON’T BREAK THEM. Apply cool water, and then moist sterile bandages.