2016 Chapter Accreditation Application
NATIONAL PAN-HELLENIC COUNCIL - NPHC
CHAPTER EVALUATION AND ACCREDITATION PROGRAM
2016
DUE DATE: NOVEMBER 18, 2016
Introduction
The Office of Greek Life is responsible for evaluating, for chapter accreditation, all recognized social, service, and social-professional fraternities and sororities at the end of the fall semester for the calendar year. The evaluation will include a review of the respective chapter’s progress in the meeting the expectations outlined in The Plan for Prominence in Greek Life at West Virginia University as outlined in this document.
The Chapter Accreditation Program is a program established by the University; therefore, the officers of the National Pan-Hellenic Council’s executive board are not responsible for the requirements and/or their evaluation as outlined in this document.
Evaluation and Accreditation Ratings
Based on the evaluation, a chapter may receive an accreditation ranking as described below:
CHAPTER OF PROMINENCE (280-340 POINTS): The chapter has exceeded the minimum expectations of West Virginia University and The Plan for Prominence in Greek Life with regard to standards required of social, service, or social-professional fraternities and sororities.
CHAPTER OF DISTINCTION (170-279 POINTS): The chapter has satisfactorily achieved or maintained all standards required of social, service, or social professional National Pan-Hellenic Council chapter fraternities and sororities.
CHAPTER IN POOR STANDING (0–169 POINTS): The chapter has failed to meet the minimum standards required of social, service or social-professional National Pan-Hellenic Council chapter fraternities and sororities. The Office of Greek Life will outline the expectations a chapter must meet in order to fulfill the deficiency(ies) that resulted in the poor standing. A Chapter in Poor Standing is prohibited from functioning as a recognized student organization at West Virginia University.
Evaluation and Accreditation Ratings
Section I: Basic Requirements: Deducted Points
Section II: Membership Development: 80 Points
Section III: Community Service: 50 Points
Section IV: NPHC Involvement: 40 Points
Section V: NPHC Unity: 80 Points
Section VI: Judicial Action: Deducted Points
Section VII: Extra Credit Towards Prominence: 40 Points
Section VIII: Extra Credit: Up to 120 Points
NATIONAL PAN-HELLENC COUNCIL (NPHC) CHAPTER
EVALUATION AND ACCREDITATION PROGRAM
IMPORTANT INSTRUCTIONS – PLEASE READ
The 2016 Chapter President should complete this form in its entirety.
Incomplete responses will not be considered in the accreditation evaluation.
After each question, the responder should complete only the section labeled CHAPTER RESPONSE.
Complete all sections of this document electronically.
To use a gray information box , use your mouse to left click the gray box to highlight the box. Once highlighted, type your response. The area will automatically expand to provide ample space for your response.
To use a check box, place the cursor over the box and right click. Choose “properties”, then “default value” and select “checked” to place a check next to the box.
DO NOT Write In The OGL EVALUATION boxes.
IMPORTANT INFORMATION – PLEASE READ
1) A chapter may not use general extra credit points to earn the Chapter of Prominence designation. The chapter must earn this designation by completing the requirements outlined in this evaluation.
2) In order to be eligible for the Chapter of Prominence designation, the chapter must fulfill all of the REQUIRED items designation in this evaluation.
3) Chapters who are found responsible, by the National Pan-Hellenic Council judicial board, for hazing, alcohol-related violations, or physical altercations may not be eligible for the Chapter of Prominence designation regardless of the number of points the chapter earns during the evaluation.
4) All directions provided in this document must be followed. The chapter may not modify this application in any way. The chapter president should simply complete this application in its entirety without changing the application’s font, size, formulas, colors, etc. Ample space is provided throughout the document for the application to be completed properly. If more space is needed, or if assistance is needed, the chapter president should contact their governing council adviser.
ORGANIZATION IDENTIFICATION INFORMATION
NAME OF NPHC FRATERNITY OR SORORITY:
CHAPTER DESIGNATION:
2016 CHAPTER PRESIDENT’S NAME:
TELEPHONE:
PSU EMAIL ADDRESS:
I. BASIC REQUIREMENTS
POINTS ARE NOT AWARDED FOR THIS SECTION; HOWEVER,
THE CHAPTER WILL LOSE 10 POINTS FOR EACH REQUIREMENT NOT MET
1. CHAPTER CONSTITUTION:
In order for the chapter to meet this requirement, the chapter should have submitted, to the Office of Greek Life, an electronic version of their recent chapter constitution or by-laws during the month of January, 2016. The term “recent” means that the document should have been revised during the last two (2) years. The purpose of this requirement is to demonstrate that the chapter has a recent document that governs their operations for the year. If the document is submitted after May 1, 2016, 10 points will be deducted from the evaluation.
OGL EVALUATION:
POINTS: DEDUCTED:
2. MEMBERSHIP ROSTER:
The chapter’s membership roster must have been updated and maintained at all times on the ICS website. Data should include the student’s name, WVU student ID number with no hyphens or spaces, and only complete and accurate WVU email address. If at any time, OGL is required to contact the chapter because their membership roster is not accurate and up-to-date, the chapter will have points deducted from this evaluation.
OGL EVALUATION:
POINTS: DEDUCTED:
3. CERTIFICATE OF LIABILITY INSURANCE:
In order to fulfill this requirement, the chapter must (1) have their Certificate of Insurance on file with the Office of Greek Life, (2) know when the chapter’s Certificate of Insurance expires, and (3) have a valid Certificate of Insurance on file with OGL before the current Certificate of Insurance expires. If OGL is required to contact the chapter because their Certificate of Insurance has expired, the chapter will have points deducted from this evaluation.
OGL EVALUATION:
POINTS: DEDUCTED:
4. ADVISORS
Provide the name and contact information for your chapter’s 2016 Advisers in the space provided below.
NAME / POSITION / EMAIL ADDRESS / TELEPHONEChapter Advisor
Chapter Advisor
University Advisor
OGL EVALUATION:
POINTS: DEDUCTED:
DO NOT WRITE IN THE BOX BELOW
SECTION I SCORE: TOTAL POINTS DEDUCTED:
II. MEMBERSHIP DEVELOPMENT: 80 POINTS
1. EDUCATIONAL PROGRAMMING – 60 POINTS
Four (4) Educational Programs are required in this category in 2016, two programs each semester. Two (2) Mandatory Educational Programs and Two (2) Chapter Sponsored Educational Programs
Mandatory Educational Programs – In order to fulfill this expectation, 80% of the chapter’s membership must attend an Educational Programs Sanctioned by the Office of Greek Life and hosted by any of the Approved Offices or University Departments only from the following list:
Center for Black Culture and Research Office of Diversity, Equity, and Inclusion
LGBTA Student Resource Center Student Health
Office of Greek Life Carruth Center for Counseling and Psychological Services
Center for Service and Learning Office of Multicultural Programs
Adventure WV Well WVU
Sexual Assault Prevention and Education University Police
Mandatory Educational Program topics must be selected from the following:
ALCOHOL AND DRUG EDUCATION SEXUAL ASSAULT
ANTI-HAZING DIVERSITY EDUCATION
LEADERSHIP
Chapter Sponsored Educational Programs - In order to fulfill this expectation, 80% of the chapter’s membership must attend a program that meets the national fraternity or sorority programming expectations for the organization.
The chapter must receive prior approval by the Office of Greek Life and the chapter’s Chapter Adviser to ensure the topic will meet the requirements for this section.
Two (2) programs must be held during the spring 2016 semester and two programs during the fall 2016 semester. All programs are required to have be completed before: April 15, 2016 (spring), November 11, 2016 (fall)
Educational Program & Involvement Report Forms
must be on file at OGL to document the information provided above.
SPRING 2016 – 20 POINTS
MANDATORY EDUCATIONAL PROGRAM – 80% ATTENDANCE
DEADLINE: APRIL 15, 201
Total Number of Members during the spring 2016 Semester:
Provide the total number of Members who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: %
EDUCATIONAL PROGRAMMING TOPIC: Alcohol Education Diversity Education
Sexual Assault – Title IX Anti-Hazing
Leadership
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OGL EVALUATION:
POINTS:
SPRING 2016 – 10 POINTS
CHAPTER SPONSORED EDUCATIONAL PROGRAM – 80% ATTENDANCE
DEADLINE: APRIL 3, 2016
The chapter must receive prior approval by the Office of Greek Life and the chapter’s Chapter Adviser to ensure the topic will meet the requirements for this section.
Total Number of Members during the spring 2016 Semester:
Provide the total number of Members who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: %
EDUCATIONAL PROGRAMMING TOPIC:
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OGL EVALUATION:
POINTS:
b. FALL 2016 – 20 POINTS
MANDATORY EDUCATIONAL PROGRAM – 80% ATTENDANCE
DEADLINE: NOVEMBER 11, 2016
Total Number of Members during the fall 2016 Semester:
Provide the total number of Members who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: %
EDUCATIONAL PROGRAMMING TOPIC: Alcohol Education Diversity Education
Sexual Assault – Title IX Anti-Hazing
Leadership
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OGL EVALUATION:
POINTS:
FALL 2016 – 10 POINTS
CHAPTER SPONSORED EDUCATIONAL PROGRAM – 80% ATTENDANCE
DEADLINE: NOVEMBER 11, 2016
The chapter must receive prior approval by the Office of Greek Life and the chapter’s Chapter Adviser to ensure the topic will meet the requirements for this section.
Total Number of Members during the fall 2016 Semester:
Provide the total number of Members who attended a program on this topic:
This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: %
EDUCATIONAL PROGRAMMING TOPIC:
DATE OF EDUCATIONAL PROGRAM:
DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM:
OGL EVALUATION:
POINTS:
2. VALUES-BASED NEW MEMBER EDUCATION PROGRAM - 20 POINTS
The chapter should have submitted, for approval, a 2016 values-based New Member Education Program that follows the guidelines provided by the Office of Greek Life for each semester, spring and fall.
Fall 2016 New Member Education Program: August 1, 2016
Spring 2017 New Member Education Program: November 1, 2016
a. FALL 2016 – 10 POINTS
NEW MEMBER EDUCATION PROGRAM
DEADLINE: AUGUST 1, 2016
OGL EVALUATION:
POINTS:
a. SPRING 2017 – 10 POINTS
NEW MEMBER EDUCATION PROGRAM
DEADLINE: NOVEMBER 1, 2016
OGL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION II SCORE: POINTS:
III. COMMUNITY SERVICE: 50 POINTS
COMMUNITY SERVICE
The chapter must document all of the community service projects using the community service project registration forms available from the Office of Greek Life
A TOTAL OF 50 POINTS CAN BE EARNED BY THE CHAPTER BEING INVOLVED IN COMMUNITY SERVICE PROJECTS.
POINTS CALCULATIONS:
For example, at the end of 2016, if a chapter has earned a total of 2,000 hours of Community Service and the chapter has an average membership roster between the spring 2016 and fall 2016 semesters of 80 members, the number of points earned may be calculated as follows: 2,000 / 80 = 25 hours per member or 25 points
PROJECT DEADLINES: SPRING 2016: April 15, 2016
FALL 2016: November 11, 2016
SPRING 2016: ALL COMMUNITY SERVICE PROJECTS
DATE / PROJECT / AMOUNTSPRING 2016 COMMUNITY SERVICE HOURS TOTAL
FALL 2016: ALL COMMUNITY SERVICE PROJECTS
DATE / PROJECT / AMOUNTFALL 2016 COMMUNITY SERVICE HOURS TOTAL
AVERAGE NUMBER OF MEMBERS IN 2016:
TOTAL COMMUNITY SERVICE HOURS COMPLETED IN 2016:
AVERAGE NUMBER OF COMMUNITY SERVICE HOURS PER MEMBER:
OGL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION III SCORE: POINTS:
IV. NATIONAL PAN-HELLENIC COUNCIL INVOLVEMENT: 40 POINTS
NATIONAL PAN-HELLENIC INVOLVEMENT
A total of 40 points can be earned in this section. In order to earn the points for this section, the chapter will have had to accomplish the following expectations:
1) Participate, as a chapter, in the activities, programs, and events outlined in this section;
2) Complete the required documentation for each activity, program, and event;
3) All documentation will require the approval of the Office of Greek Life and the National Pan-Hellenic Council’s Vice President.
SPRING 2016 NATIONAL PAN-HELLENIC COUNCIL INVOLVEMENT EVENTS
20 POINTS, 5 POINTS PER EVENT
a. Spring Involvement Fair:
Did the chapter participate in this event? Yes No
Educational Report & Involvement Form Submitted? Yes No
c. NPHC Spring Retreat:
Did the chapter participate in this event? Yes No
Community Service Project Report Form Submitted? Yes No
d. NPHC Stroll Competition:
Did the chapter participate in this event? Yes No
Educational Report & Involvement Form Submitted? Yes No
e. NPHC Spring Meet the Greeks:
Did the chapter participate in this event? Yes No
Educational Report & Involvement Form Submitted? Yes No
OGL EVALUATION:
POINTS:
FALL 2016 NATIONAL PAN-HELLENIC INVOLVEMENT EVENTS
20 POINTS, 5 POINTS PER EVENT
a. Fall Greek Involvement Fair:
Did the chapter participate in this event? Yes No
Educational Report & Involvement Form Submitted? Yes No
b. NPHC Fall Retreat:
Did the chapter participate in this event? Yes No
Community Service Project Report Form Submitted? Yes No
c. Fall Meet the Greeks Program:
Did the chapter participate in this event? Yes No
Community Service Project Report Form Submitted? Yes No
d. NPHC Homecoming Dance Party:
Did the chapter participate in this event? Yes No
Educational Report & Involvement Form Submitted? Yes No
OGL EVALUATION:
POINTS:
DO NOT WRITE IN THE BOX BELOW
SECTION IV SCORE: POINTS:
V. NATIONAL PAN-HELLENIC COUNCIL UNITY: 80 POINTS
NATIONAL PAN-HELLENIC COUNCIL UNITY – REQUIRED
A total of 40 points can be earned in this section. In order to earn the points for this section, the chapter will be required to complete a series of tasks throughout the year that promotes National Pan-Hellenic Council unity and fellowship between all chapters.