Appendix A
Contracts Awarded by Single Tender in 1999, 2000 and 2001
Name of Organisation : Equal Opportunities Commission / No. of Contracts Awarded : 1Year / Description of Contract
(including contract title and
contract duration (if applicable)) / Value of Contract
(in $M) / Reasons for Using Single Tender Approach
1999 / 1. / Contract awarded to RTHK Educational Television Centre to produce a series of TV docu-drama (9 episodes) on discriminatory cases, entitled "A Very Special Equal Opportunities Mission".
The objectives of the docu-drama series were :
to enhance awareness of the public on the concepts and issues related to discrimination and equal opportunities;
to promote understanding among the general public on the Sex Discrimination Ordinance (SDO), Disability Discrimination Ordinance (DDO), and Family Status Discrimination Ordinance (FSDO); and
to promote public understanding of the work of the EOC especially on the investigation and conciliation processes. / 2.00 / RTHK Educational Television Centre was the only supplier that could arrange to broadcast a docu-drama series to promote social messages on all TV channels, namely TVB, ATV and Cable TV, ensuring that the series would be viewed by the largest audience in Hong Kong. The air-time arranged for the EOC docu-drama series was good time slots for all three channels.
The EOC therefore considered that the award was appropriate in this case.
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Appendix A
Contracts Awarded by Single Tender in 1999, 2000 and 2001
Name of Organisation : Hong Kong Tourism Board / No. of Contracts Awarded : 10Year / Description of Contract
(including contract title and
contract duration (if applicable)) / Value of Contract
(in $M) / Reasons for Using Single Tender Approach
1999 / 1. / Production of footages for Mr Martin Yan cooking in scenic spots in Hong Kong / 2.00 / The producer is also a well known TV star for cooking shows. No other personalities could provide comparable service.
2. / Production of promotional film / 2.98 / The contractor was selected because it was the largest film equipment supplier company in Hong Kong and because of its capability to handle project of such enormous scale after considering their experiences in feature film production and the technical support that they could offer.
3. / Renovation works for HKTB office at 9-11/F Citicorp Centre / 1.49 / (a)The contractor was selected to handle the fitting out work through competitive bids when HKTB moved in to its current office premises.
(b)The contractor was retained to perform maintenance and re-fitting out work from time to time as they are familiar with HKTB’s fit out standards and requirements.
(c)Comparative quotes were sought at periodic intervals from other contractors and the quotes supplied by the concerned supplier had always been found to be competitive.
2000 / 4. / Production of pyrotechnics effects for the “Hong Kong is it !” launching ceremony on 1 April 2001 / 1.10 / The contractor was selected because of the creative elements involved and of its experience in handling pyro and fireworks. It was also the company used by the HKSAR Government for New Year Firework display.
2000 / 5. / Development of Intelligent Travel Planner / 2.00 / The contractor was appointed through tender to develop the site “discoverhongkong.com” at the beginning. The concerned contract was to extend the functions of the original site.
2001 / 6. / Production of a fung shui documentary film / 2.00 / The production company partly sponsored the production of the film.
7. / Production of 12 episodes of “Hong Kong is it !” game show / 1.40 / The contractor was selected because it offered the highest TV viewership at the requested broadcast time.
8. / Design and installation fee of the musical fountain at The Urban Council Centenary Memorial Garden for “Hong Kong Lights Up” event / 1.80 / The contractor was selected because it was the contractor who built the fountain in UC Centenary Memorial Garden. The transformation of the static fountain to a musical fountain required the concerned contractor’s knowledge and technical background on the setting up of the fountain.
9. / Production of pyrotechnics effects for “Hong Kong Lights Up” opening ceremony at Victoria Harbour on 9 December 2001 / 1.20 / The contractor was selected because –
(a)it was the appointed contractor for the pyrotechnics effects for “Hong Kong is it” opening ceremony on 1 April 2001 with satisfactory result; and
(b)it had ready made pontoons for the pyro effects required and hence less cost was required.
2001 / 10. / Renovation works for HKTB office at 9-11/F Citicorp Centre / 1.25 / (a)The contractor was selected to handle the fitting out work through competitive bids when HKTB moved in to its current office premises.
(b)The contractor was retained to perform maintenance and re-fitting out work from time to time as they are familiar with HKTB’s fit out standards and requirements.
(c)Comparative quotes were sought at periodic intervals from other contractors and the quotes supplied by the concerned supplier had always been found to be competitive.
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Appendix A
Contracts Awarded by Single Tender in 1999, 2000 and 2001
Name of Organisation : Construction Industry Training Authority / No. of Contracts Awarded : 1Year / Description of Contract
(including contract title and
contract duration (if applicable)) / Value of Contract
(in $M) / Reasons for Using Single Tender Approach
1999 / 1. / Physical Training Programme for Trainees of the Construction Industry Training Authority (10th September 1999 to 15th August 2000)
The contract included the following services: design suitable training programme, provide trainers, organize activities, book and manage venues and facilities, assess trainees’ performance, administer discipline control and put in place safety measures. The number of trainees of the CITA Basic Craft Courses covered by the training programme in the contract period was about 1,600. Each trainee was required to undergo physical training for half a day every week. / 3.30 / After some research, the Construction Industry Training Authority found that the other physical training consultants in the commercial market concentrated only on the training and enhancement of skills for playing different ball games and could not meet the requirements of this Authority. Only the contractor was found to have expertise in physical training activities like sport climbing, parade and weight training, which could meet the requirements of the Authority. In addition, the coverage of the services provided by the contractor includes the delivery of tailor-made training programmes and the provision of the required manpower. It also has professional knowledge and abundant experience in assessing the progress of trainees. It was found to have good reputation in organizing training programmes for various large organisations like the KCRC and Lands Registry.
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Appendix A
Contracts Awarded by Single Tender in 1999, 2000 and 2001
Name of Organisation : Hong Kong Monetary Authority / No. of Contracts Awarded : 9Year / Description of Contract
(including contract title and
contract duration (if applicable)) / Value of Contract
(in $M) / Reasons for Using Single Tender Approach
1999 / 1. / Office automation – PC standardisation / 3.46 / (a)The use of specific brand of PC was decided by Hong Kong Monetary Authority (HKMA) in 1998 through a selection exercise. HKMA also decided in the same year to adopt a standardisation of PCs to minimise the total cost of ownership of PCs and the implementation of PC management system.
(b)The supplier is the appointed distributor of the selected brand of PC and guaranteed the best price for HKMA.
(c)The PCs provided by the supplier are configured & tested to fit HKMA’s office automation standard.
2. / Annual maintenance services for the investment management systems – CityDealer and Midas for the year 1999 / 2.07 / Maintenance service could only be provided by the vender of the software application.
2000 / 3. / Office automation – PC standardisation (Second phase) / 2.62 / Continuation of PC standardisation [See Item 1].
4. / Annual maintenance services for the investment management systems – CityDealer and Midas for the year 2000 / 3.28 / Maintenance service could only be provided by the vendor of the software application.
5. / System hardware upgrade for the SWIFT – a secure messaging system provided by the Society for Worldwide Interbank Financial Telecommunication / 1.04 / Proprietary hardware could only be provided by the hardware vendor.
2001 / 6. / Office automation – PC standardisation (Final phase) / 1.47 / Final phase of PC standardisation [See Item 1 & 3].
7. / Annual maintenance service for the investment management systems – CityDealer and Midas for the year 2001 / 3.55 / Maintenance service could only be provided by the vendor of the software application.
8. / System hardware upgrade for the production machine of the investment management systems – Midas / 1.36 / Proprietary hardware could only be provided by the hardware vendor.
2001 / 9. / System hardware upgrade for the backup machine of the investment management systems – Midas / 1.39 / Proprietary hardware could only be provided by the hardware vendor.
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Appendix A
Contracts Awarded by Single Tender in 1999, 2000 and 2001
Name of Organisation : Vocational Training Council / No. of Contracts Awarded : 3Year / Description of Contract
(including contract title and
contract duration (if applicable)) / Value of Contract
(in $M) / Reasons for Using Single Tender Approach
2000 / 1. / Supply, Installation, Commissioning & Maintenance of a Payroll System for the Vocational Training Council (VTC) / 2.42 / After a detailed study, VTC decided that its New Payroll System should be modelled on that of the Hong Kong Polytechnic University (PolyU) as both organizations adopt similar business rules. PolyU was thus approached for the supply, installation, commissioning and maintenance of a similar payroll system for the VTC. PolyU granted the VTC waiver of the licence fee for using their Payroll System and charged only the cost for system modifications, customization, installation and maintenance. Single tender in this case was consider appropriate as it offered a cost-effective and reliable payroll system.
2001 / 2. / Tender for Provision of UK/US Industry Standards Services on CD-Rom
(1 Oct. 2001 to 30 Sept. 2003) / 1.43 / The contractor is the global sole sale agent for the three authoritative industry standards viz. the British Standards Institution (BSI), Institution of Electrical Electronics Engineers (IEEE) and American Society for Testing & Materials (ASTM). There was no alternative.
3. / Tender for upgrade of the existing Hotel Information System for Front Office Training / 1.04 / The existing Hotel Information System for Front Office Training for the Hospitality Industry Training and Development Centre, AS400, was to be upgraded. The sole local supplier was invited to tender as there was no alternative for upgrading the existing system.
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Appendix B
Contracts Awarded by Single Tender in 1999, 2000 and 2001
Name of Organisation : Housing Department / No. of Contracts Awarded : 21Year / Description of Contract
(including contract title and
contract duration (if applicable)) / Value of Contract
(in $M) / Reasons for Using Single Tender Approach
1999 / 1. / Maintenance of playground facilities / 3.41 / Since the components must fit in with the design of the playground facilities to ensure safety, it is necessary to have the suppliers take charge of the maintenance of these facilities.
2. / Maintenance of playground facilities / 1.82
2000 / 3. / Diversion of gas services for Lei Muk Shue Phases 3 and 4 / 1.42 / Only the Hong Kong and China Gas Company Limited could alter their network and equipment.
4. / Diversion of gas services for Tin Shui Wai Area 31 Phase 1 / 1.28
5. / Diversion of telephone services for Lei Muk Shue Phases 3 and 4 / 1.83 / Only the Cable and Wireless HKT Ltd (now PCCW) could alter their network and equipment.
6. / Diversion of telephone services for Tin Shui Wai Area 31 Phase 1 / 1.44
7. / Diversion of cable TV services for Tin Shui Wai Area 31 Phase 1 / 1.51 / Only the Hong Kong Cable Television Limited could alter their network and equipment.
8. / Diversion of power supply services for Tin Shui Wai Area 31 Phase 1 / 1.54 / Only the CLP Power Hong Kong Limited could alter their network and equipment.
9. / Maintenance of playground facilities / 3.09 / Since the components must fit in with the design of the playground facilities to ensure safety, it is necessary to have the suppliers take charge of the maintenance of these facilities.
10. / Maintenance of playground facilities / 1.45
11. / Maintenance of playground facilities / 1.78
2001 / 12. / Tender for the supply, delivery, installation, commissioning, maintenance, training and other related services for the Account Receivable Module for the Housing Accounting and Financial Information System (HAFIS) / 1.74 / HAFIS is made up of the account payable and general ledger modules of a proprietary package, SmartStream. To ensure the account receivable module would fully integrate with existing modules, this single tender was issued to the existing maintenance contractor of HAFIS to implement the account receivable module of the SmartStream package.
2001 / 13. / Tender for the enhancement, maintenance, training and other related services for the Budgeting and Forecasting Information System (BFIS) / 1.36 / This tender is for implementing enhancements to an existing system, BFIS. The single tender was issued to the maintenance contractor and developer of the system because they had unique knowledge on the system to ensure compatibility and implement the system within a tight schedule.
14. / Tender for the development, maintenance, training and other related services for the Service Based Costing System (SBCS) / 1.69 / As SBCS was tailor-made for the Housing Authority and would make use of the existing hardware and software of BFIS, the single tender was issued to the developer of BFIS so that the system could be developed in a relatively short period of time with acceptable system performance.
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Appendix B
Contracts Awarded by Single Tender in 1999, 2000 and 2001
15. / The supply, delivery, installation, commissioning, maintenance, training and other related services of the Employee Payroll System (HAPAY) for the Hong Kong Housing Authority / 4.23 / As an enhancement to the Human Resource Management Information System (HRMIS) with payroll functions,HAPAY was acquired from the same contractor of HRMIS through single tender as it would overcome the issues mentioned below and the system integration, data integrity and operational efficiency could best be achieved. In addition, the total time required to implement the HAPAY would be greatly shortened and project costs involved were expected to be much lower as compared with that of open tender.Open tender was not recommended for the following reasons -
(a)there would be problems in integrating the personnel and payroll functions if different software packages were adopted both in terms of system design, database, hardware and software platforms;
2001 / (b)data integrity and time delay problems caused by unnecessary data duplications would be unavoidable;
(c)the project costs of adopting a different payroll package was expected to be much higher than incorporating the payroll module of the software package of HRMIS. It was because there existed very high overhead for the payroll package to provide common functions required like security control, reporter, query, audit trail, work flow and so on. In addition, the project overheads could not be shared between the two system functions;
(d)additional project risks and administrative overheads would be introduced if a different payroll package was adopted. These included the additional coordination overheads created among Housing Authority and the two contractor project teams, integration problems created by different data definitions of the two system functions and the administrative overheads involved in the open tender exercise.
16. / Maintenance of playground facilities / 2.26 / Since the components must fit in with the design of the playground facilities to ensure safety, it is necessary to have the suppliers take charge of the maintenance of these facilities.
17. / Maintenance of playground facilities / 1.68
2001 / 18.
19.
20.
21. / Provision of rent collection and recovery services for tenants of estates under phases 1 to 3 of the Tenants Purchase Scheme (TPS) –
Wah Ming Estate
Hin Keng Estate
Tai Wo Estate
Cheung On Estate / 1.34
1.02
2.43
1.15 / On implementation of the New Management Model, the Tenancy Management Offices on estates under phases 1 to 3 of the TPS have been closed in turn and replaced by strategically-located District Tenancy Management Offices.
The existing property management agencies, which have offices on these estates, are considered to be suitable agents because they can best utilize available resources in providing convenient rent collection services to the tenants, saving the tenants the trouble of having to go to the District Tenancy Management Offices to pay their rents each month.
The existing property management agencies are well-experienced in matters concerning rent collection and recovery, as well as compilation of monthly reconciliation statement.
The tender prices of the said property management agencies do not exceed the in-house benchmark.
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