Muslim Aid Cambodia

Project Management Report

Quarterly II

Improved Primary Education through better WASH facilities, And knowledge and practice in 16 primary schools at Kampong Thom Province of Cambodia

August-October 2016

Table of Contents

List of Acronyms

Project Profile

Project Rational

Project Progress

Innovation, lessons learned, & recommended improvements

Expenditure (Local Currency)

Major financial issues

Projected under-spend and carry forwards

Plans for Next Implementing Period

List of Acronyms

DoE / District of Education
IEC / Information, Education and Communication
M&E / Monitoring and Evaluation
MAC / Muslim Aid Cambodia
MRD / Ministry of Rural Development
O&M / Operation and Maintenance
SMC / School Management Committee
SSC / School Support Committee
WASH / Water Sanitation and Hygiene

Acknowledgements

This report was made possible with the help and contribution of many people. The project would like to acknowledge them with gratitude and appreciation.

First, the project gives thanks to project team in supporting all process of reporting including data collection and tracking, regular submission of monthly and quarterly reports. Great thanks go to Ms. Boray Boralin, M&E Officer, for her full assistance in continuation of performance of monitoring and data tracking and reporting. Her support on reviewing this report was very crucial and added values to this report. Special thanks also go to Ms. Neak Kanha and Lors Sakey for their great support on logistic, procurement and financial assistance which was enable the project to smoothly implement. The project would like to extend special thanks and appreciation to Mr. Khairul Hafiz, Muslim Aid Country Director, for his full supports and valuable advice given to project team in term of project direction and implementation and reporting instruction.

We want to thank and appreciate project partners including school directors, provincial and district officials from Education Youth and Sport, Provincial and district rural development, school support committee and schools management committee for their respective support and cooperation in project implementation.

We give thanks to donors through support of UNICEF for the continuation of assistance to make this project possible implementing and impacting to 16 primary schools.

Affirmation

Except as acknowledge by the references in this paper to other authors and publications, the management report (and monitoring data that informed it) described herein consists of our own works, undertaken to update partners and donors and advance learning bodies to improve project/proramme design and implementation, as part of the requirements of Muslim Aid Cambodia.

Primary quantitative and qualitative data collected throughout the monitoring and reporting process remain the property of the communities and schools described in this document. Information and data must be used only with their consent.

Heng Soheanh

Programme Manager

November 2016

Project Profile

Project number / SSFA/2016-06
Project location(s) / Kompong Thom Province
Kompong Savay District
  1. Roung
  2. Kompong Svay
  3. Kbel
  4. Prey Preal
  5. Prey Kuy
  6. Krasang
  7. Sankor A
  8. Sankor B
Santok District
  1. Laork
  2. Tipo
  3. Vaing Khang Cheung
  4. Dang Kda
Baray District
  1. Krava
  2. Banteay Chas
  3. Ponhreay
  4. Popich

Target population / School Students in Kompong Thom’s Primary Schools, Teachers, School Principle and school staff, school support committee (SSC) and school management committee (SMC).
Project goal / Strengthened commitment and capacity of government to provide more children and their families, particularly in the target provinces, with increased access to quality WASH facilities/services.
vulnerable to trafficking
Project outcomes /
  1. Necessary sanitation and hygiene facilities are well-set and functional for boys, girls and teachers/students with disability.
  2. The role of School Management on Monitoring and Evaluation (M&E), fundraising and Operation and Maintenance (O&M) of water sanitation facilities of 16 schools are strengthened.
  3. Students’ knowledge and practices relating to safe water, hand-washing, sanitation and menstrual hygiene notably increased.
  4. School WASH clubs run in each school for clean and healthy environment in all the schools is ensured.

Direct participants – total / 5,862
Direct participants – girls / 2,763
Direct participants - boys / 2,743
Direct participants – women / 129
Direct participants – men / 227
Project start date / May 2016
Project end date / April 2017
Project Reporting Period / August-October 2016
Project contact person, phone and email / Heng Soheanh, Programme Manager
Cell Phone: (855-89) 383 806
Email:
Skype: soheanh.heng

Project Rational

The “Improved Primary Education through better Water Sanitation and Hygiene (WASH) facilities, and knowledge and practice in 16 primary schools at Kampong Thom Province of Cambodia” project was the second funding phase implementing under a shared cost approach between UNICEF and Muslim Aid Cambodia (MAC). The expansion of the intervention to 16 primary schools was to build its strength that has been successfully completed in 2015 in five primary schools in Kompong Thom province. The project intervention scales up on improving WASH facilities to 16 primary schools were implementing in in three districts of Kompong Thom province, Kg. Svay, Baray and Santok districts. Assessment was carried out to map out the needs for improvement of WASH facilities and positive change in behaviour of school children in 16 primary schools. Participatory and consultative approaches had been employed to the assessment process. Monitoring and Evaluation Programme Officer in collaboration with school staff, local authorities, school students and community people conducted assessments of the condition of physical WASH facilities, hygiene issue among school students and other areas of sanitation and hygiene problems that encountered by these 16 primary schools.

The proposal had been developed and submitted after confirmation of final results of the assessment. A joint funding source of UNICEF and MAC had been agreed to initiate the project. With the aims to promote level of ownership and sustainable impacts of the project, selected schools and communities were required to be part of project formulation and implementation process, resources sharing and mobilization. School support committee (SSC) was the main drivers to support schools to mobilize resources from community members. The resources collected by the SSC will add up to school budgets to improve WASH facilities. SSC and school staff, and other relevant actors were involved in the project intervention phases starting from assessment to planning, implementing and monitoring. It is project mandatory to engage these groups in all project implementation stages.

Project Progress

Output 1: WASH facilities in 16 school are functioning with good operation and maintenance procedure/plan through rehabilitating, constructing and activating school support committee school based management modality documented

After training on procurement procedures successfully provided to school directors and SSC, the actual bidding and procurement of WASH facilities had been carried at the each school. The fixing and improvement of latrines and other WASH facilities had been successfully implemented in all 16 schools, initiated and managedby the schools director and SSC under technical assistance from MAC team. The fixing and construction were done with local mansion and procurement was made at the local markets. To ensure transparency and prevention of fraudulent that may occur related to purchasing, quotation was made with different mansions and suppliers at the local. MAC team was part of procurement and quotation committee members.

The installation of group hand-washing was made with low costs design through WASHalot hand washing model. MAC cooperated with Donbosco to supply the WASHalot pipe hand washing. All of each school was already installed the WASHalot and was being ready to use in the new coming study year. During the October 2016, installation and construction of Water Tank structure was completely installed in 14[1] schools. Announcement, bidding and procurement of water tank structures were made at the local town. All schools and DoE called for interest from suppliers to submit the bidding application and supply construction water tanks structures. Schools directors, selected SSC members, DoE, and Provincial Department of Rural Development (PDRD) official were also part of committees.

During reporting period, one water well, on-going construction process during the first Quarter, was completed in Krasaing primary school. Water Quality testing had been carried out to this water well. By the end of the Quarterly II, MAC completed installation of five water wells in 05 [L1]primary schools[2] under project locations.

After assessment of needs of each school for hygiene materials, the project had cooperated with IDE’s Hydrologic project for the supplies of 83 Super Tonsai water filters, and 40 rubbish bins were purchased from local hand-made suppliers. The distribution of these hygiene materials was made to each school. Detail list of distribution of theses rubbish bins and water filters are available in the attached appendices.

In collaboration and support from PDRD, all 16 schools directors received Training of Training (ToT) on the Operation and Maintenance, and Monitoring and Evaluation of WASH facilities. The training provided them necessary skills with operation of the WASH facilities and how these materials are properly maintained. Monitoring training section offered directors knowledge and information how they take monitoring to the uses and managements of WASH facilities. The training also provided them monitoring tracking record, progress and challenges. Those information collections will be used to inform Hygiene promotion and implementation and managements. They also communicated with project for better learning and supports. After training, those participants set out training plan with their school teachers and SSC members. During the October 2016, there were XX[L2] teachers and XX[L3] SSC members received training on O&M and M&E from school directors. During the training each school had developed maintenance schedule for the rest of the year.

Output 2: Improved WASH education and knowledge of school students, school staff and school support committees through WASH education trainings, hygiene education session and WASH campaigns for schools

During the quarterly II, project had designed the Hygiene Information Communication through signboard which project information will be installed at each school. Out of project information, funding sources, project partners and project timeframe, at least three key messages (clean environment, cleaned hand through washing hands, Keep good hygiene, for good health) had been appeared on the signboard. It attempts to communicate with community people and passengers, who come across the schools, and with schools students and teachers. MAC plans to print 16 signboards and being installed in 16 schools in the next reporting period. MAC had received hygiene posters from UNICEF office, and printed some other important hygiene posters. In the first week of November 2016, all those posters will be installed and stick at each schools.

For the preparation and readiness of the practices of hygiene for students in the coming school year, the project had purchased XXX[L4] soaps. The project will distribute those soaps in the First week of November 2016.

Output 3: Effective and efficient programme management

Programme Manager and M&E Officer conducted frequent visits and monitoring activities to project sites. Couple monitoring exercises had been made with relevant groups to gather the learning and information. The objectives of the monitoring visits were to learn the progress of the project and key challenges to inform implementation management. Monthly progress report, Quarterly report, and phone call updates from project team to programme manager and M&E Officer was made regularly. Project team was also made filed monitoring to the construction of group hand washing station, water tank structures, fixing latrine and other WASH facilities. The monitoring was made to measure and monitor the performance of constructors and mansions regarding construction and fixing timeline and quality. In those monitoring visits, the project team had involved school directors and SSC in the process.

Finance and Procurement team extended their full management, support, and control from Head Office in Phnom Penh over the financial implementation, internal control, and procurement works. Spending documents were submitted to Finance Unit in Phnom Penh for review, and vendors and recipients confirmations were conducted to verify the spending and validate correctness of the documents.

M&E Officer disseminated the baseline survey findings on WASH and Hygiene issues in 16 schools to directors, DoE and PDRD. The presentation mentioned on key finding issues and proposed recommendation for improvement WASH facilities and Hygiene practices in each schools. After this sharing, the school directors had to disseminate with xxx[L5] teachers in 16 schools.

Innovation, lessons learned, & recommended improvements

Challenges/Innovation / Action Taken / Lessons Learnt
Although the construction of Water Tank Structures and Group Hand Washing Station completed but the construction process had met difficulty and delays with 04 schools due to heavy raining and flooding in the target locations. / Construction was made with 12 schools which had no flooding and raining first and delayed 04 schools that were flooded later. / Plan for construction should not be in raining season. There should be a risk of delay project implementation due to flooding raining causes.

Expenditure (Local Currency)

Total / UNICEF / MAC / School[L6]
Total Project Budget / 67,092 USD / 49,712 USD / 17,380 USD / 1,390 USD
Total expenditure to date[L7]
Expenditure during reporting period / [L8]

Major financial issues

[L9]

Projected under-spend and carry forwards[L10]

Plans for Next Implementing Period

Act N / Description of Activities / Nov / Dec / Jan
Act.1.6 / Construction and rehabilitation of WASH facilities in 16 primary schools (continue to complete other parts of WASH that may need further improvement and monitoring the functioning of WASH facilities / X / X
Act 2.1 / Conduct ToT training on SC WASH for school teachers in 16 schools in / X / X
Act 2.2 / Observe the sessions on hygiene practices and menstrual hygiene and health which is organized by teachers at 16 schools / X / X / X
Act 2.3 / Creation of school WASH club and Student Volunteers and group leaders from different level / X / X / X
Act.2.4 / An initial supply of IEC materials, water bottles and soaps given to each school / X / X / X
Act 3.3 / Standard activity: Planning, monitoring, evaluation and communication [3], pro-rated to their contribution to the programme (venue, travels…) / X / X / X

List of Progress of each School

N / Name of School / Progress (completion) had been done in the target Quarterly II[L11] / Hygiene Materials
Distributed[L12]
Water Filter / Rubbish Bin / % Proress
1 / Popich / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
01 Small Hand Washing facilities in front of toilet
Fixing latrine (ceramic latrine bow, doors) / 10 / 2
2 / Banteay Chas / 01 Hand Washing Station (WASHalot)
03 Small Hand Washing facilities in front of toilet
Fixing latrine Completed construction of Water tank structure / 10 / 3
3 / Ponreay / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet
Fixing latrine (ceramic latrine bow, doors and painting doors) / 0 / 3
4 / Krava / Completed construction of Water tank structure
02 Small Hand Washing facilities in front of toilet
Fixing latrine (ceramic latrine bow, doors and painting doors) / 13 / 3
5 / Dangkdar / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
01 Small Hand Washing facilities in front of toilet
Fixing latrine (ceramic latrine bow, doors and painting doors, drainage system) / 0 / 2
6 / Laork / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet
Painting toilet walls / 5 / 2
7 / Veang Khang Choeung / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet
Fixing latrine (ceramic latrine bow, doors and painting doors and water reservation basin in toilet) / 6 / 2
8 / Tipo / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet
Fixing latrine (ceramic latrine bow, doors) / 0 / 2
9 / Krasaing / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
01 Small Hand Washing facilities in front of toilet / 6 / 3
10 / Roung / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet
Fixing latrine (doors and painting doors) / 3 / 2
11 / Prey Preal / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet / 0 / 0
12 / Sankor (A) / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
Fixing latrine (replacement of ceramic latrine bow, doors and painting doors) / 8 / 3
13 / Sankor (B) / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
01 Small Hand Washing facilities in front of toilet / 0 / 4
14 / Khbel / Completed construction of Water tank structure
01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet
Fixing latrine (and painting doors) / 4 / 2
15 / Prey Kuy / 01 Hand Washing Station (WASHalot)
02 Small Hand Washing facilities in front of toilet
Fixing latrine (doors and painting doors and walls) / 11 / 3
16 / Kampong Svay / 01 Hand Washing Station (WASHalot)
01 Small Hand Washing facilities in front of toilet / 7 / 4
Total / 83 / 40

Photos of WASH Facilities Fixing and Construction