MULTI-SERVICECENTER

JOB DESCRIPTION

Job Title:
Human Resourcesand Payroll Administration Assistant / Department:
Administration
Reports To:
Human Resources Manager / Classification: 1.0 FTE
FLSA Status: Non-Exempt

SUMMARY OF POSITION:

The Human Resources and Payroll Assistant will support all aspects of the Agency Human Resources

Department and Payroll Processing.

SCHEDULE: Monday – Friday 8:30 a.m. – 5:00 p.m. – 40 hours per week

LOCATION:Multi-Service Center

1200 S. 33th Street

Federal Way, WA 98003

KEY HUMAN RESOURCES RESPONSIBILITIES:

  • Assists HR Manager in carrying out various human resources programs and procedures for all company employees.
  • Assist HR Manager with various research projects and/or special projects.
  • Helps maintain knowledge of industry trends and employment legislation and insures Agency’s compliance.
  • Assists with employee background checks; E-Verify and DSHS screening and input.
  • Set up and maintain all personnel files for the agency. Keep confidential personnel records.
  • Conducts New Hire Orientations. Assists with conductingexit interviews.
  • Establishes and maintains department records and reports. Participates in administrative staff meetings and attends other meetings and seminars.
  • Helps to maintain company organization charts and employee directory.
  • Assists in conducting investigations as needed.
  • Assist staff in dealing with benefit issues
  • Makes photocopies, faxes documents and performs other clerical functions.
  • Files papers and documents into appropriate employee files.
  • Assists or prepares correspondence.
  • Prepares new employee files.
  • Other duties as assigned.

KEY PAYROLL ADMINISTRATION/BENEFITS RESPONSIBILITIES:

  • Assist with annual open enrollment period during 4th quarter of each year. Assist with distribution of materials from carriers, assists with communicating changes to employees and arranges on-site representation by providers. Process changes within deadlines with benefit broker.
  • Assist with maintaining employee benefit information and files.
  • Enter new hire employee data into payroll.
  • Performs all aspects of the semi-monthly payroll process.
  • Facilitatesbenefit vendor payments.
  • Initiates the processing of federal and state reports and payments.
  • Assists with the preparation and maintenance of related payroll records and reports.
  • Accountable for accuracy of all employee data in the MIP Payroll Module.

SAFETY DUTIES:

  • Assist, as needed, with chairing the Safety Committee and holding monthly meetings, compliance with governmental safety rules and regulations and maintaining/updating the agency’s Safety Manual.
  • Assist with keeping the agency first aid supplies emergency supplies and any other agency safety inventory.
  • Assist with coordination of all safety training, including but not limited to annual fire drill.

LEVEL OF SUPERVISION:

  • None

EXPERIENCE REQUIRED:

  • Minimum 1 yearpayroll experience required.
  • Experience with MIP software preferred.
  • Knowledge of state and federal reporting requirements.
  • Understands the impact of payroll on employee paychecks
  • Demonstrated superb administrative skills including attention to detail, accuracy of maintaining files and data entry.
  • Thorough knowledge of Form I-9 and W-4 is required.

EDUCATION/LICENSES/CERTIFICATION/FORMAL TRAINING:

  • A bachelor’s degree in Human Resources Management preferred OR
  • Minimum of4 years experience in the HR field. May be able to substitute experience for degree.
  • HR Generalist Program training and education a plus.
  • Professional in Human Resources (PHR) certification preferred.
  • Non-profit experience a plus.

ESSENTIAL ABILITIES:

  • Read, write and understand the English language
  • Excellent communication and organizational skills.
  • Assures that all communications with employees and personnel files is kept confidential and only released to appropriate supervisory staff.
  • Adheres to Agency Policy and Procedures.
  • Maintains a positive and respectful attitude.
  • Maintains company HIPPAA privacy and compliance in transferring data.
  • Maintains high degree of confidentiality.
  • Must be able to meet deadlines while working in a fast paced organization where things change rapidly.
  • Proficient in computer applications, including spreadsheets, word progressing and payroll software.
  • Ability to work independently and as a team member.
  • Ability to manage and prioritize multiple tasks while meeting deadlines.
  • Excellent phone manners and customer service skills
  • Possess a valid Washington State Driver License and auto insurance

PHYSICAL REQUIREMENTS:

These physical requirements are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to ensure people with disabilities to perform the described essential functions.

  • Lifting up to 25 lbs. without assistance.
  • Highly mobile position involving frequent driving, regular walking and standing.
  • Walking, standing, and sitting frequently
  • Stretching/Reaching, Hand/Finger dexterity, Stooping (bend at waist) frequently
  • Mobility and ability to sit in front of a computer screen for long periods of time

WORKING ENVIRONMENT

  • Work performed indoors in a climate controlled environment.
  • Travel to MSC offices and program meetings throughout south King County and the city of Seattle.

Multi-Service Center does not tolerate discrimination of any type, and offers equal employment opportunity to all qualified persons without regard to race, color, religion, sex, national origin, age, disability or medical condition, sexual orientation, marital status, veteran status or any other considerations mad unlawful by Federal, State or local laws. Multi-Service Center is an at-will employer.

If you are interested in applying for this job opportunity please send your cover letter and resume to:

Wage: Depends on Experience

Multi-Service Center is an Equal Opportunity Employer.

7.17.14 KAB