BYLAWSof theMedicaid-SCHIPDentalAssociation
Doing BusinessAs
Medicaid|Medicare|CHIPServices Dental Association, INC.
ArticleI.OFFICES
Section1.01PrincipalOffice
The principal office of the Corporation for the transaction of its business is located in Sandwich, Massachusetts.
Section1.02OtherOffices
The Corporation may also have offices at such other places,withinor without the Commonwealth of Massachusetts,whereitis qualified to do business, as its business may require and as the Board of Directors may, from time to time, designate.
ArticleII.ARTICLESOFORGANIZATION
Thenameand purposesof theCorporationshall beas setforthin theArticlesof Organization. TheseBylaws, thepowersof theCorporationand of its Boardof Directorsand officers,and all mattersconcerningtheconductand regulationof theCorporationshall besubjectto theArticlesof Organization in effect from time to time.
ArticleIII. BOARDOFDIRECTORS
Section3.01Powers,NumbersandQualifications
Thegeneralmanagementof thebusiness,propertyand affairsof theCorporationshall bevestedin a Boardof Directors,whichshall bethegoverningbodyof theCorporation,consistingof no fewer than eight(8)and no morethan twelve(12)individuals,electedat theannual meetingof the Corporationand includingoneadditional Board-appointedDirectorrepresentingtheAmerican Academyof PediatricDentistry,one additional Director elected by and from the Associate Membership, one additional Director elected by and from the Group Membershipand additional membersservingas BoardMembersin an exofficio basis. All elected Directors shall serve in their individual capacities and not as therepresentativeof anyemployer, organization or otherentity.
(a)QUALIFICATION: TheBoard of Director positions include:
1) Director#1:President;
2) Director#2:VicePresident;
3) Director#3:ImmediatePast-‐President;
4) Director#4:Secretary/Treasurer;
5) Director#5:Representativeof theREGULARMembership;
6) Director#6:Representativeof theREGULARMembership;
7) Director#7:Representativeof theREGULARMembership;
8) Director#8:Representativeof theAmericanAcademyof PediatricDentistry;
9) Director#9:Representativeof theASSOCIATEMembership
10) Director#10:Representativeof theGROUPMembership
(b)QUALIFICATION:Ex OfficioBoardof Directorpositions include:
11) Director #11: The Executive Director of the Corporation
Thenumbermaybechangedbyamendmentof this Bylaw,orbyrepealof this Bylawand adoption of a newBylaw,as providedin theseBylaws.
Section3.02DetailofPowers
Theofficersshall havethepowersand performthedutiescustomarilybelongingto theirrespective offices,includingthepowersand dutieslistedbelow:
(a)PRESIDENT:ThePresidentshall serveas chairof theCorporationand shall beconsidered thePresidentof theCorporationunderM.G.L.c.180.Exceptas otherwisespecifiedbythe Boardof Directors,thePresidentshall beresponsibleto theBoardof Directorsforthe administrationof theCorporation’saffairs.ThePresidentshall presideoverall Boardand generalmembershipmeetings,serveas thespokespersonfortheCorporation,and carry outothertasksas directedbytheBoardof Directors.
(b)VICE-‐PRESIDENT: The Vice-President shall serveas Presidentattherequestorin the absenceof thePresidentand shall overseeoperationsof theCorporation,as directedby theBoardof Directors.
(c)SECRETARY/TREASURER:TheSecretary/Treasurershall havethefollowingresponsibilities fortheCorporation:
1) TheSecretary/Treasurershall beresponsibleforthepreparationand maintenanceof thecorporaterecordsand documentsof theCorporation,includingrecordsof all meetings of theBoardof Directors,theAnnualBusinessMeeting,and fortheissuanceof callsand noticesof meetingsof theBoardand Membership.TheSecretary/Treasurershall workin concertwiththeExecutiveDirectorto ensurethatall recordsareproperlyretainedin compliancewithstateand federalstatutesand regulations.If theSecretary/Treasureris absentfromanymeeting,a temporarySecretary/Treasurerchosenatthemeetingshall exercisethedutiesof theSecretary/Treasureratsuchmeeting.TheSecretary/Treasurer mayhavesuchother dutiesand powersas designatedbytheBoardof Directors.
2)The Secretary/Treasurershall beresponsibleforthefinancialaspectsof the Corporation.The Secretary/Treasurershall overseethefinancesof theCorporationwith generaloversightfromtheBoardof Directors.Withassistancefromthe Executive Director, heorsheshall beresponsibleforcausingan annual budgetto bepreparedand shall presenta financialreportateachmeetingof theBoardof Directors and attheannual meetingof theCorporation.WithassistancefromtheExecutive Director,theSecretary/Treasurer shall beresponsibleforthesafecustodyof all funds,securities,and valuabledocumentsof thecorporation,exceptas theExecutiveDirectormayotherwiseprovide.Withtheadvice and consentof theBoardof Directorsheorsheshall havepowerto investand reinvest surplus funds. TheSecretary/Treasurershall serveexofficioas theCo-‐Chair of theFinance CommitteewiththeExecutiveDirectorservingas theotherCo-‐Chair. The Secretary/Treasurershall havesuchotherdutiesand powersas designatedbytheBoardof Directors.
(d)IMMEDIATEPAST--‐PRESIDENT: ThePresidentshall succeedtotheposition of ImmediatePast Presidentaftercompletionof his orhertermas Presidentof theCorporation.The ImmediatePastPresidentshall assisttheExecutiveDirectorwithresourcedevelopmentfor theCorporation,in compliancewithdirectivesfromtheBoardof Directors.
Section3.03SpecificDutiesoftheBoardofDirectors
The Boardof Directorsshall establishadministrativeand corporatepolicies,and overseeall strategicplanningfortheorganization.This includes:
(a)Hiringan ExecutiveDirectorto overseethegeneraladministrationof theorganization;
(b)Approvingadministrativeguidelinesfor theCorporation;
(c)Approvingpolicystatementsof theCorporation;
(d)Approvingtheuseof theCorporation’snameand logoforsponsorshipand other purposes;
(e)Approvingfund-‐generating activities; (f)Approvingtheannual budget;
(g)Providingfiduciaryoversight;
(h)ApprovingtheCorporation’spersonnelpolicies;
(i)Settingtheagendaand activitiesforgeneralmembershipmeetings;
(j)Respondingto emergentCorporaterequestsin accordancewithCorporationpolicy;
(k)Reportingall Corporationactivitiesto themembershipattheannual meeting;
(l)Assuringregularevaluationof Corporationactivities;
(m)Updatingand reportingnewpolicystatementsto membersannually;
(n)Monitoringand enforcingall policiesof theCorporation;and
(o)Establishingan annual threepersonBoardof DirectorsNominationSteeringCommittee
The Boardof Directorsshall bethosepersonslistedas havingthepowersof Boardof Directorsin theArticlesof Organization,shall beelectedbytheREGULARMembersaccordingto thefollowing process:
(p)NOMINATIONOF BOARDOF DIRECTORS:The Board of Directors willappointan ad hoc Boardof DirectorsNominationSteeringCommitteeto assureall Boardof Directorpositions aredulyfilled.Thead hocBoardof DirectorsNominationSteeringCommitteemembersmayserveno morethan two consecutiveone-‐year terms.Thead hocSteeringCommitteeshall consistof atleasttwoof theBoardof Directors,and atleastoneotherREGULARmember,nota memberof the Board of Directors.REGULARmemberswillbeinformedimmediatelyof thead hocSteering Committeecomposition.Personscontemplatinga runforan officer’sposition withinthe Corporationmaynotparticipateon theBoardof DirectorsNominationSteeringCommittee.
(q)ELECTIONOF BOARDOF DIRECTORS:Directorsof theCorporationshall beelectedatthe
Corporation’sAnnualBusinessMeeting.Amajorityof REGULARMembersin attendanceat theAnnualMeetingof theCorporationshall electthePresident,VicePresident, Secretary/Treasurerand thethreeREGULARDirectorsthatmakeup theBoardof Directors fromthenomineesdeterminedbythead hocBoardof DirectorsNominationSteering Committee.
Amajorityof ASSOCIATEMembersin attendanceattheAnnualMeetingof theCorporation shall electDirector#9,theASSOCIATEMemberof theBoardof Directorsfromthenominees determinedbythead hocBoardof DirectorsNominationSteeringCommittee.
Amajorityof GROUPMembersin attendanceattheAnnualMeetingof theCorporation shall electDirector#10,theGROUPMemberof theBoardof Directorsfromthenominees determinedbythead hocBoardof DirectorsNominationSteeringCommittee
The nomineesshall bepresentedto theREGULARMembersatleast14dayspriorto the annual meeting.
Directors#8,theAAPDMember,is notelectedbythe membership but is appointed by the Board.
(r)Electionsof theDirectorsof theCorporationshall bebywrittenballotwithonevoteper REGULAR,ASSOCIATEorGROUPMember,theresultof whichshall bedeterminedbya simplemajority.Should circumstancesarisethatwouldpreventtheoccurrenceof the AnnualBusinessMeeting,electionsshall takeplaceviaelectronicvoteof themembership withinthirty(30)daysof thedateof thecancelledannual businessmeeting.
(s)TERMOF OFFICE:Thetermof officeforeachelectedmemberon theBoardof Directorsshall betwo(2) years.All electedBoardof Directorsmayserveno morethan twoconsecutive two-‐year terms.EachelectedDirectorshall hold officeuntil his orhersuccessoris duly electedand qualified;oruntil heorshe soonerresigns,is removed,becomesdisqualified,or dies.Atits discretion,theBoardof Directorsmayterminatethemembershipof anyof its Boardmemberswhomisses(byfailureto participateeitherin personorbytelephone)fourdulycalledBoardof Directorsmeetings.
(t)RESIGNATION:AnyBoardDirectormayresignatanytimebygivingwrittennoticeof such resignationto thePresidentof theCorporation,orto theVice-‐President of theCorporationif theBoardDirectorresigningis thePresident.ThePresidentorVicePresidentshall provide notificationto theBoardof Directors.Suchresignationshall beeffectiveatthetime specified therein,orif no timeis specified,upon receiptbytheBoardof Directors.No Directormayresignif theCorporation would then beleftwithout a dulyelectedDirectoror Directorsin chargeof its affairs,exceptupon noticeto theattorneygeneral.
(u)VACANCIES:Anyvacancycausedbythedeath,resignation,removal,disqualification,or otherwise,of anyDirectorshall befilledbytheBoardof Directors.In theeventof a vacancy in anyofficeotherthan thatof President,suchvacancymaybefilledtemporarilyby appointmentbythePresidentuntil suchtimeas theBoardshall fill thevacancy.Vacancies occurringin officesof officersappointedatthediscretionof theBoardmayormaynotbe filledas theBoardshall determine.
(v)REMOVALANDSUSPENSION:Anofficermayberemovedorsuspendedeitherwithor withoutcausebyan affirmativevoteof a majorityof theBoardof Directorswhoarethenin officeatanymeetingof theBoard.Suchremovalorsuspensionshall bewithoutprejudice to contractrights,if any,of thepersonso removedorsuspended.Electionorappointment as an officershall notof itselfcreatecontractrights.
Section3.04ExecutiveCommittee
TheExecutiveCommitteeof theCorporationshall becomprisedof thePresident,VicePresident, Secretary/Treasurer,and ImmediatePastPresidentof theCorporation.TheExecutiveCommittee shall havefull powerand authorityto acton all mattersbetweenmeetingsof theBoardof Directors.Thefollowingpowersto actareNOTwithinthescopeof authorityof theExecutive Committeewithoutwrittenauthorizationfroma majorityof theBoardof Directors.
(a)ElectOfficersorBoardof Directors;
(b)Fill OfficerorBoardof Directorsvacancies;
(c)RemoveorsuspendOfficersorBoardof Directorsfromoffice;
(d)Changethenumberof Boardof Directors;
(e)AmendtheCorporation’sArticlesof OrganizationorBylaws,
(f)Hire,terminateorestablishthecompensationof theExecutiveDirector/CEO:
(g)ApprovetheCorporation’sannual budget;
(h)Changetheprincipalofficeof theCorporation;
(i)Authorizea sale,lease,exchange,orotherdisposition of all orsubstantiallyall of theassetsof theCorporation;
(j)Authorizea mergerorconsolidationof theCorporation;
(k)Authorizedissolution of theCorporation;
(l)Initiatea bankruptcyproceeding.
TheExecutiveCommitteeshall maintaina writtenrecordof its officialworkand reportin writingto thefull Boardof Directorsatits nextscheduledmeeting.
ArticleIV. MEETINGS
Section4.01MeetingsoftheBoardofDirectors
TheBoardof Directorsshall meetregularlyto conductthebusinessof thecorporation.Regular meetingsof theBoardof Directorsshall beheldtelephonicallyatleastfourtimesperyear,atsuch date,and timesas theBoardof Directorsdetermine.In addition,theBoardof Directorsshall meet in personata minimumof onetimeperyear.This meetingshall coincidewiththeCorporation’s annual businessmeeting.SpecialmeetingsmaybecalledbythePresidentwhendeemed necessary.
(a)NOTICE:Writtennoticeshall begivento theBoardof Directorsof all meetingsstatingthe date,purpose,timeand placeof suchmeeting:(a) bycausingsuchnoticeto besentbyfax, e-‐mail, orothermeansof electroniccommunicationatleastforty-‐eight hoursbeforethe meetingto theBoardof DirectorsMember’saddressas itappearsin therecordsof the Corporation;or
(b)byprovidingsuchnoticein personorbytelephoneatleastforty-‐eight hoursbeforethe
meeting.However,exceptas otherwiserequiredbylaw,theArticlesof Organizationor theseBylaws, separatenoticeof regularmeetings,if fixedin advanceoroccurringon a regularscheduleagreedupon in advancebytheBoardof Directors,is notrequired, providedthatall BoardMembershavenoticeof suchfixedorscheduleddate,timeand place.
Section4.02AnnualBusinessMeetingoftheCorporation
Theannual business meetingof theMembershipof theCorporationshall beheldon such a date and atsuchplaceand timeas theBoardof Directorsshall determine.Sucha meetingmaytake placein conjunctionwiththeCorporation’snational annual symposium.
(a)NOTICE:Noticeof theannual meetingshall begivento Membersas follows:
Timeof Notice:Whenevermembersarerequiredorpermittedto takeaction ata meeting,
a writtennoticeof themeetingshall begivenby theSecretary/Treasurer of theCorporation not lessthan ten(10) nor morethan ninety(90) days beforethedateof themeetingto
eachmemberwho, on therecorddatefor thenoticeof themeeting,is entitledto vote thereat,provided,however,that if noticeis givenby mail,and thenoticeis not mailedby first-‐class, registered,orcertifiedmail,that noticeshall begiventwenty(20) days before themeeting.
1)Mannerof Giving Notice:Noticeof a members'meetingorany reportshall begiven eitherpersonallyorby mail orothermeansof writtenorelectroniccommunication, addressed to thememberattheaddress of such memberappearing on thebooks of theCorporation orgivenby thememberto theCorporation for thepurpose of notice;orif no addressappears oris given,attheplacewheretheprincipal officeof theCorporation is located orby publication of noticeof themeetingatleastonce in a newspaperof generalcirculation in thecounty in which theprincipal officeislocated. Noticeshall bedeemedto havebeengivenatthetimewhen delivered personallyordepositedin themail orsent by telegramorothermeansof writtenor electroniccommunication.
2)Contents of Notice:Noticeof a membershipmeetingshall statetheplace,date,and timeof themeetingand (1) in thecaseof a special meeting,thegeneralnatureofthebusiness to betransacted,and no otherbusiness maybetransacted,or(2) in the caseof a regularmeeting,those matterswhich theBoard,atthetimenoticeisgiven,intends to presentfor action by themembers. Subject to any provision to the contrarycontained in theseBylaws,however,any propermattermaybepresented at a regularmeetingfor such action. The noticeof any meetingof membersatwhich Directorsareto beelectedshall include thenamesof all those who arenomineesatthetimenoticeis givento members.
3)Noticeof MeetingsCalledby Members:If a meetingis calledby membersas authorizedby theseBylaws,therequestfor themeetingshall besubmittedin writing,specifying thegeneralnatureof thebusiness proposed to betransactedand shall bedeliveredpersonallyorsent by registeredmailorby telegraphorother electronicmeansof communication to thePresidentof theBoard,Vice-President or Secretary/Treasurerof theCorporation. The officerreceivingtherequestshall promptlycausenoticeto begivento themembersentitledtovotethat a meeting will beheld,stating thedateof themeeting. The datefor such meetingshall be fixedby theBoard and shall not belessthan thirty-‐five (35) nor morethan ninety(90) days afterthereceiptof therequestfor themeetingby theofficer. If thenoticeis not givenwithin twenty(20) days afterthereceiptof therequest,persons calling themeetingmaygivethenoticethemselves.
4)Waiverof Noticeof Meetings:The transactions of any meetingof members, howevercalledand noticed,and whereverheld,shall beas valid as though takenat a meetingdulyheld afterregularcall and notice,if a quorum is present,and if,eitherbeforeorafterthemeeting,eachof thepersons entitledto vote,not presentin person,signs a writtenwaiverof notice ora consent to theholding of themeetingoran approval of theminutes thereof. All such waivers,consents and approvals shall befiledwith thecorporaterecordsor madea partof theminutes of themeeting. Waiverof noticesorconsents neednot specifyeitherthebusiness to betransactedorthepurposeof any regularorspecial meetingof members,exceptthat if action is takenorproposed to betakenfor approval of any of themattersspecifiedin subparagraph (f) of this section,the waiverof noticeorconsent shall statethegeneralnatureof theproposal.
5)Special NoticeRulesfor Approving CertainProposals. If action is proposed to be takenoris takenwith respectto thefollowing proposals,such action shall beinvalid unlessunanimouslyapproved by those entitledto voteorunlessthegeneralnature of the proposal is statedin thenoticeof meetingorin any writtenwaiverof notice: a. Removalof Directorswithout cause;
b.Filling of vacancieson theBoard by members;
c.Amending theArticlesof Incorporation; and
d.An electionto voluntarilywind up and dissolvetheCorporation
(b)AGENDA:Theagendaattheannual meetingshould includeata minimum:
1) Approvalof thepreviousAnnualBusinessMeetingminutes
2) President’sReport;
3) Corporation’smostrecentfiscalyear’sannual report;
4) Secretary/Treasurer’sreport;
5) CommitteeReports;
6) Updateon theCorporation’sactivitiesnotcoveredbysuchcommitteereports;
7) Theelectionof officersand other Directors as providedherein.
(c)ATTENDANCE,QUORUMANDVOTING:Fortypercent(40%)of theCorporation’sREGULAR Membersin attendanceshall constitutea quorumatall Membershipmeetings.Whena quorum is present,votingshall bebymajorityvoteexceptas requiredbylaw,theArticlesof Organization,ortheseBylaws. Solelyon groundsof insufficienttimeorinformationto considera matterappropriately,votingon anymattermaybepostponedto a subsequent meetingif one-‐third (1/3)of all REGULARMEMBERSagreesto suchpostponement.Proxy votingis notpermitted.
(d)ACTIONWITHOUTAMEETING:Actionrequiringconsentorvotemaybetakenwithouta meeting.Suchconsentsmaybegivenbyfacsimiletransmission,electronicmail,orother meansof writtencommunication.Suchconsentsshall betreatedforall purposesas a vote ata meeting.
(e)TELEPHONICPARTICIPATIONINMEETINGS:Membersof theCorporationoranycommittee designatedbyBoardof DirectorsortheseBylaws mayparticipatein a meetingof the Corporationorsuchcommitteebymeansof a conferencetelephonecallif participantsin the meetingcanheareachotheratthesametimeand participatingbysuchmeansshall constitutepresencein personata meeting.
(f)WAIVEROF NOTICE:Wheneveranywrittennoticeis requiredto begivenbytheseBylaws, a waiverof noticegiveneitherbeforeoraftertheactionforwhichnoticeis requiredshall havetheeffectof writtennotice.Attendancebya Memberof theBoardof Directorsata meetingwithoutprotestas to noticeshall havetheeffectof waiverof notice.
Section4.03ConductofMeetings
Meetingsof membersshall bepresided overby thePresidentof theBoard,or,if thereis no President,by theVicePresidentof theCorporation or,in theabsenceof all of thesepersons, by a substituteChairperson chosen by a majorityof thevoting members,presentin person. The Secretary/Treasurer of theCorporation shall actas Secretaryof all meetingsof members, provided that,in his orherabsence,thepresiding officershall appoint another person to actas Secretaryof themeeting.
Meetingsshall begovernedby Robert'sRulesof Orderas such rulesmayberevisedfromtimeto time,insofar as such rulesarenot inconsistentwith orin conflictwith theseBylaws,with the Articlesof Incorporation of this corporation, orwith any provision oflaw.
Section4.04Actionby WrittenBallotwithoutaMeeting
Anyaction that maybetakenatany regularorspecial meetingof membersmaybetakenwithout a meetingif theCorporation distributes a writtenballot to eachmemberentitledto voteon the matter. The ballot shall setforth theproposed action, providean opportunityto specifyapproval
ordisapproval of eachproposal,providethat wheretheperson solicitedspecifiesa choicewith respectto any such proposal thevoteshall becastin accordancetherewith,and providea reasonabletimewithin whichto returntheballot to theCorporation. Ballots shall bemailedor deliveredin themannerrequiredfor giving noticeof meetings.
All writtenballots shall also indicatethenumber of responses neededto meetthequorum requirementand, exceptfor ballots soliciting votesfor theelectionof Directors,shall statethe percentageof approvals necessaryto pass themeasuresubmitted. The ballots must specifythe timeby which theymust bereceivedby theCorporation in orderto becounted.
Approval of action by writtenballot shall bevalid onlywhen thenumber of votescastby ballot within thetimeperiod specifiedequals orexceedsthequorum requiredto bepresentata meeting authorizing theaction, and thenumber of approvals equals orexceedsthenumber of votesthat would berequiredto approvetheaction ata meetingatwhich thetotal number of votescastwas thesameas thenumber of votescastby ballot.
Directorsmaybeelectedby writtenballot. Such ballots for theelectionof Directorsshall list the persons nominated atthetimetheballots aremailedordelivered.If any such ballots aremarked"withhold" orotherwisemarkedin a mannerindicating that theauthorityto votefor theelection of directorsis withheld,theyshall not becounted as voteseitherfor oragainst theelectionof a Director.
Awrittenballot maynot berevokedafterits receiptby theCorporation orits depositin themail, whicheveroccurs first.
Section4.05AnnualReport
The Board shall causean annual reportto befurnished not laterthan one hundred and twenty (120)days aftertheclose of theCorporation's fiscal yearto all Directorsof theCorporation and to any memberwho requestsitin writing,which reportshall contain thefollowing information in appropriatedetail:
(a)The assetsand liabilities,including thetrust funds, of theCorporation as of theend of the fiscal year;
(b)The principal changes in assetsand liabilities,including trust funds, during thefiscal year;
(c)The revenue or receipts of the Corporation, both unrestricted and restricted to particular purposes, for the fiscal year;
(d)The expensesordisbursements of theCorporation, for both generaland restricted purposes, during thefiscal year;
(e)Anyinformation requiredby sub-‐section 4.02(h) of this Article.
The annual reportshall beaccompaniedby any reportthereonof independent accountants, or,if thereis no such report,thecertificateof an authorizedofficerof theCorporation that such statementswerepreparedwithoutauditfromthebooks and recordsof theCorporation.
If this Corporation receivesTWENTY-‐FIVE THOUSANDDOLLARS ($25,000),ormore,in gross revenuesorreceiptsduring thefiscal year,this Corporation shall automaticallysend theabove annual reportto all members,in such manner,atsuch time,and with such contents, including an accompanying reportfromindependent accountants orcertificationof a corporateofficer,asspecifiedby theaboveprovisions of this Section relatingto theannual report.
Section4.06AnnualStatementofSpecificTransactionstoMembers
This Corporation shall mail ordeliverto all Directorsand any and all membersa statementwithin one hundred and twenty(120)days aftertheclose of its fiscal yearthat brieflydescribes the amount and circumstancesof any indemnification ortransaction of thefollowing kind:
(a)Anytransaction in which theCorporation, orits parentorits subsidiary,wasa party,and in which eitherof thefollowing had a directorindirectmaterialfinancial interest
(b)AnyDirectororofficerof theCorporation, orits parentorits subsidiary(a merecommon
Directorshipshall not beconsidereda materialfinancial interest);or
(c)Anyholderof morethan tenpercent(10%)of thevoting powerof theCorporation, its parent,orits subsidiary.
The abovestatementneedonlybeprovidedwith respectto a transaction during thepreviousfiscal yearinvolving morethan FIFTY THOUSANDDOLLARS ($50,000)orwhich wasone of a number of transactions with thesamepersons involving,in theaggregate,morethan FIFTY THOUSAND DOLLARS ($50,000).
Similarly,thestatementneedonlybeprovided with respectto indemnifications oradvances aggregatingmorethan TEN THOUSANDDOLLARS ($10,000)paid during thepreviousfiscal yearto any Directororofficer,exceptthat no such statementneedbemadeif such indemnification was approved by themembers.
Anystatementrequiredby this Section shall brieflydescribethenamesof theinterestedpersons involvedin such transactions,stating eachperson's relationshipto theCorporation, thenatureof such person's interestin thetransaction and, wherepractical,theamount of such interest, provided that in thecaseof a transaction with a partnership of which such person is a partner,only theinterestof thepartnership needbestated.
IfthisCorporationprovidesallmemberswithanannualreportaccordingtotheprovisionsofthis sectionof this Article,thensuchannualreportshallincludetheinformationrequiredbythis
Section.
ArticleV.COMMITTEES
Section5.01 STANDINGCOMMITTEES
The Boardof Directorsmayestablishstandingcommitteesand delegatesuchof its powersas it considersadvisable,exceptthosepowerswhichbylaw,theArticlesof Organization,orthese
Bylaws maynotbeso delegated.Thecompositionand dutiesof suchcommitteesaredescribedin thePoliciesand Proceduresmanual.
Allcommitteesshall serveatthepleasureof theBoardof Directors.Committeemembersmust also beMembers;however,no committeememberotherthan a BoardMembermayexercisea powerthatmaynotbedelegatedto a non-‐Board Member.Exceptas theBoardof Directorsmay otherwisedetermine,anysuchcommitteemaymakerulesfortheconductof its business,but unlessotherwiseprovidedbytheBoardof Directorsorsuchrules,its businessshall beconductedas nearlyas maybein thesamemanneras is providedin theseBylaws fortheconductof business bytheBoardMembers.Anyactionstakenorrecommendationsmadebyanycommitteeshall be reportedto theExecutiveCommitteeortheentireBoardof Directorsno laterthan thedateof eitherof theExecutiveCommitteeorthefull Boardmeetingnextoccurringafterthedateof suchaction.
Section5.02CommitteeLeadership
All standingcommitteeswillbeco-‐chaired bytheExecutiveDirectorof theCorporationand a Corporationmember.Allmemberco-‐chairs shall beappointedbytheBoardof Directorsand hold currentpositions on theBoardof Directors.StandingCommitteechairsmayserveup to two(2) consecutivetwo-‐year terms,oruntil a successoris appointed.TheBoardof Directorsshall fill all committeechairvacancies.
Section5.03AdhocCommittees:
AdhoccommitteesmaybeestablishedbytheBoardof Directorsforanypurposeand atanytime by voteof theBoard.Suchvoteshall includea statementof thepurposeof,and authoritygranted to,suchcommittee.AdhocCommitteesshall automaticallyterminateupon completionof thetask
forwhichtheywereestablishedand maybeterminatedorabandonedbyvoteof theBoardof Directors.AdhocCommitteeco-‐chairs shall beappointedbythesamemeansas thestanding committeeco-‐chairs, and shall serveforthedurationof suchcommittee.
Section5.04CommitteeMeetings
Eachstandingand ad hoccommitteeshall hold meetingsno lessthan three(3)timesin a year,with thefrequencyand locationdeterminedbythecommittee.Noticesforthesemeetingsshall besent to all membersof eachcommittee.Annualwrittenreportsto theBoardof Directorsof committee activitiesshall bedevelopedbythecommitteechairsand keptand sentto theExecutiveDirectorforinclusionin theofficialrecordsof theCorporation.
ArticleVI. COMPENSATIONandREIMBURSEMENT
No member of the Board of Directors shall receive compensation for serving as such. Membersof the Board of Directors may be reimbursed for reasonable expensesincurred in connection with the affairs of the Corporation including attendance at meetings. All reimbursement for travel, lodging and meals associated with the business of the Corporation to Board of Directors, Committee Members, contractors and vendors will be paid in accordance with policies and procedures.
ArticleVII.AUTHORIZEDPARTICIPATIONINTHECORPORATION
Section7.01Membership
Subjectto this ArticleVIand otherprovisionsof theseBylaws, membershipparticipationin the Corporationis opento stateMedicaidand CHIPDentalPrograms,individualsand groups.Members workingto forwardthemissionof theMedicaid-CHIP StateDentalAssociationaredesignatedas follows:
(a)REGULARMembers:Solely as permittedundertheseBylaws, REGULARmembersconstitute the50+stateand territorial MedicaidDentalprograms,thestateand territorial CHIPDentalProgramsand/or combinationofMedicaidand CHIPDentalPrograms.UndertheseBylaws, eachstate/territorial Medicaidand eachstate/territorialCHIP[orcombination]DentalProgramshall designateone individualto serveas thestateprogramrepresentativeto theCorporation.
REGULARMembershipstatus shall beso determinedin writingbytheExecutiveDirectorof theCorporationimmediatelyafterreceiptof eitheran initial membershipapplicationor renewalmembershipbya StateMedicaidProgramrepresentativeand CHIPDentalProgram representative.Representativesof thosestatesholdingREGULARMembershipshall be eligibleto:
1) participatein membershipmeetingsand activitiesof theCorporation
2) receivemailingsand notices;
3) participateas committeemembersof theCorporation;and
4) participateon theBoardof DirectorswithintheCorporationas permittedunderthese
Bylaws.
5)accessproprietaryinformationas determinedbytheBoardof Directors. REGULARmembersareeligibleto vote,as permittedbytheseBylaws.
(b)ASSOCIATEMembers:Solelyas permittedundertheseBylaws, ASSOCIATEmembers constitutethoseindividualswho requestmembershipstatus of theCorporationby submittingan ASSOCIATEmembershipapplication,and makepaymentaccordingto the membershipstructurein placeatthetimeof theinitial applicationorrenewal,whichever thecasemaybe,withintheenrollmentperiodsas detailedin theseBylaws.