Executive Director Update to the Board:November 22 - May 28, 2014

Secretariat for the following Meetings

  • MRBB Meeting 46.
  • MRBB Meeting 47.
  • OneSOAER Steering Committee Teleconference.
  • TwoMackenzie River Basin Traditional Knowledge Research Proposal Teleconferences.

Contracts

  • Four Aboriginal Participant Contracts for TK/SOAER Workshops (Completed).
  • De facto manager, SOAER facilitator contract (Completed).
  • Five Aboriginal Member Service Contracts.
  • Two Alternate Aboriginal Member Service Contracts.

Training: None

Conferences: None

Inquiries: None

Other

  • Seven MRBB Updates to Board Members.
  • Coordinated logistics for SOAER Workshops.

Projected Expenditures: $253 K*

  • Executive Director Salary and Benefits - $140 K
  • Aboriginal Member Service Contracts - $75 K
  • Alternate Aboriginal Member Service Contracts - $25K**
  • MRBB Operations - $10 K
  • Travel
  • Office Supplies
  • Hospitality
  • Training - $3 K

* Committed funds. Actual amount should be at least $25 K lower since Aboriginal and alternate Aboriginal Members will not attend the same MRBB meeting, unless Alternate Members are invited to participate in a TK Workshop.

**Assuming five Aboriginal Alternate Members identified

Executive Director Action Items

Action 46.3-2: Secretariat to revise Meeting 45 minutes based on comments received. – No comments received.

Action 46.7-1: Secretariat to invoice the Parties for the 2014-2015 annual MRBB contributions. - Pending

Action 46.9-1: Secretariat to ask Aboriginal Board Members to identify an Alternate Member. – Complete. Two identified to date.

Action 46.9-2: Secretariat to set up service contracts for Alternate Aboriginal Members. – Two contracts drafted.

Action 46.10-1: Secretariat to revise Meeting 47 agenda based upon Board direction. Secretariat will review the Agenda with the Chair prior to sharing with the Board. – Complete.

Action 45.5-1: Secretariat to check workshop participant list to ensure that there are no gaps in expertise. – Complete.

Action 45.5-3: Secretariat to update critical path of SOAER process based on new timelines. Not Complete – Timelines currently uncertain.

Action 45.6-2: Secretariat to set up service contracts for non-MRBB Member TK holder participants, once identified. – Complete.

Action 45.7-1: Secretariat to number Action Items by their location in the Agenda/Meeting Minutes. – Complete.

Action 45.8-2: Secretariat to provide single password to members to access the MRBB Website. – Complete.

Action 45.8-3: Secretariat to review Board minutes regarding posting of Terms of Reference on Website. Not complete.

Action 45.8-4: Secretariat to send link to NWT Water Strategy in a future update. - Complete.

Action 45.11-2: 2013-2014 Annual Report to include a section entitled Looking Forward. – Section added but not yet written.

Action 45.12-5: Secretariat to post MRBB 101 Presentation on the MRBB Website. – Not Complete.

Action 45.20-1: Secretariat to canvass Board Members for preferred meeting date, Meeting 47. – Complete.

Action 44.6-3: Secretariat to obtain MS Project license and software. – Not complete.

Action 44.7-2: Secretariat to post TK/P Steering Committee Terms of Reference on Members Only Section of MRBB Website. – Complete.

Action 44.10-1: Secretariat to engage Communications Committee to find and print MRBB maps for MRBB Members upon request. – No requests received.

Action 44.10-5: Secretariat to develop a What’s New page on MRBB Website. – Not Complete. Further direction is required from the Board.

Action 44.13-1: Secretariat to extend current workplan to 2015-2016. – In Progress to 2016-2017; will require direction on Third Party Review and SOAER timeline.