Minutes of the Meeting of Cardiff University Health, Safety and Environment Committee Held

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MINUTES OF THE MEETING OF CARDIFFUNIVERSITY HEALTH, SAFETY and ENVIRONMENT COMMITTEE HELD ON THURSDAY, 8 NOVEMBER 2012 IN ROOM 0.51 IN MAINBUILDING, CARDIFFUNIVERSITYAT 1.30 PM

Present:Professor E Treasure (Chair), Ms M David, Mr M Davies, Ms J Dowden (Agenda items 1 – 9), Ms J Henderson (Agenda items 1 – 8), Mr R Leach, Ms C Merryman-Rees, Dr P Nieuwenhuis, Mr J Parker, Mr I Robinson, Dr G Treharne.

In Attendance:Dr A Berry, Mr J Cole, Mr M Salmon, Mr M Thomas, and Mrs J Williams.

Apologies for absence were received from:Mr H Jones.

249WELCOME

The Chair welcomed the Members to the meeting and introductions were made.

250MINUTES

The Minutes of Cardiff University Health, Safety and Environment Committee held on 16 May 2013 (11/919) were confirmed as a correct record with the following amendments and signed by the Chair:

to add the following paragraph to:

250.1Recent Accidents and Incidents/ Matters Arising (vide Minute 227/ 235.5)

Jim Cole to provide further examples to inform and support the response to the Ambulance Trust.

250.2OSHEU Report (vide Minute 240.3)

To add the word ‘Safety’ so that it reads ‘that the Deputy Director of Safety OSHEU’

250.3Minor Amendments to First Aid Policy (vide 243.2)

To replace 243.2 with:

that the risk assessment document evaluating the requirement of a blanket coverage of the university with AEDs to be reviewed by the committee.

the views of senior officers of CardiffUniversity would be sought and brought back to the Committee regarding the use of AEDs within the university.

250.4Any Other Business (vide Minute 247.1)

To add:

RESOLVED

It was agreed that this be addressed to ensure an appropriate response to the noise hazard.

That Jim Cole would contact ENGIN to enquire as to the status of the environmental testing.

251MATTERS ARISING

Received and considered paper 12/374, ‘Matters Arising’.

251.1Recent Accidents and Incidents (vide Minute 235.5)

NOTED that a letter had been sent to the Ambulance Trust and that a ‘holding’ response had been received.

251.2Constitution and Membership Session 2011-12 (vide Minute 236)

NOTED that Constitution and Membership is an Agenda Item.

251.3Revised SHE Policy Statement and Golden Rules (vide Minute 238)

NOTED that the actions had been completed.

251.4Revised University Safety, Health and Environment Strategic Plan (vide Minute 239)

NOTED that the actions will be done as part of the next annual return.

251.5OSHEU Report (vide Minute 240)

NOTED that the actions had been completed.

251.6Minor Amendments to First Aid Policy (vide Minute 243)

NOTED that Automatic External Defibrillators/ Ambulance Delay is an Agenda Item.

251.7Amendments to GM Safety Committee (vide Minute 244)

NOTED that the actions had been completed.

251.8Any Other Business (vide Minute 247.1)

NOTED that the Noise Hazard testing had taken place and it was agreed to rearrange the Lab area and retest.

251.9Any Other Business (vide Minute 247.2)

NOTED that the Home-working guidance is currently under review.

251.10Stress

RESOLVED

that a draft Paper on the sources of data the University records on stress will be brought to the next Committee Meeting. The Committee will then discuss the merits of using the data as a measurement tool.

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252CONSTITUTION AND MEMBERSHIP SESSION 2012-13

Received an oral report from the Chair.

NOTED

252.1that the Committee thanked Professor Tim Wess for his work and support on the Committee;

252.2that the new Committee structure will be completed in the next academic session;

252.3that the Committee thankedDr R Evans, LEARN, representing Heads of Schools on the Committee who hadretired;

252.4that the Committee welcomednew members – Ms M David, Mr J Parker and Mr H Jones;

252.5that Mr J Wilson, DENTL, represented (UCU)

RESOLVED

252.6that the Chair and Secretary would meet to review the Committee’s membership;

252.7that the Chair would write to Professor Karen Holford, Professor George Boyne and Professor Dylan Jones, College PVCs, regarding vacancies on the Committee.

253ITEMS FROM THE CHAIR

There were no items from the Chair.

254AUDIT REPORT AND AUDIT PLAN UPDATE

Received and considered paper 12/376, ‘Audit Report and Audit Plan Update’.

NOTED

254.1the progress made in the report;

254.2the feedback from the external auditors and the actions taken to address the non conformances identified;

RESOLVED

254.3to approve the change to the internal audit programme;

254.4to include in future documents, targets and timescales for internal and external reports to be received by the School/ Directorate;

254.5that OSHEU develop a process which records receipt of safety information sent out and that it has been acted on.

255OSHEU UPDATE

Received and considered paper 12/377, ‘OSHEU Update’.

NOTED

255.1the progress against the objectives;

255.2that the Director and Deputy Director of OSHEU had met with the Heads of Colleges to brief them on their SHE roles and responsibilities and will also be briefing the Vice Chancellor as part of his induction;

255.3that OSHEU is currently developing a revised portable appliance testing policy, which will be brought to the next HSE Committee meeting;

255.4that the University has been awarded the Welsh Government’s Corporate Health Standard Gold Award.

RESOLVED

255.5that the requirements for biannual fire drills be amended to annual fire drills and that where a fire drill proves unsatisfactory, that additional fire drills are undertaken within the same academic year until performance is satisfactory;

255.6that OSHEU run a “Fundamentals of SHE Management” session specifically for SHE Committee members.

256Accidents and Incidents

256.1Received and NOTED paper 12/378, ‘Accidents and Incidents’.

256.2NOTED concern at the incidence of needlestick injuries

RESOLVED

256.3that the Committee will receive a report on the frequency of roof space (loft space) inspections in Victorian type properties.

256.4 to obtain further information on staff and student needlestick injuries / benchmark against UHB staff.

257AUTOMATIC EXTERNAL DEFIBRILLATORS

Received and considered paper 12/379, ‘Automatic External Defibrillators’.

RESOLVED

257.1that the University investigate best practice for the use of Automatic External Defibrillators seeking advice from other HEI's and external agencies.

257.2that a proposal be brought identifying the areas considered the greatest need for AED cover.

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258SECTY REPORT

Received and NOTED paper 12/380, ‘SECTY Report’.

259BRIEFING NOTE

Received and NOTED paper 12/381, ‘Communication with Union Representatives’.

260ANY OTHER BUSINESS

NOTED

260.1that the Students’ Union have set up a Safe Taxi Scheme for students in partnership with SECTY.

260.2that the Committee wished Ian Robinson well on his retirement and thanked him for him for his time on the Committee.

260.3that the Committee wished Mike Salmon well on his move to New Zealand.

261DATES AND TIMES OF MEETINGS, SESSION 2012-13

NOTED that the Committee is scheduled to meet on 21st March 2013 at 1.30 pm.

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