A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WAS HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, AUGUST 6, 2013 AT 10:00 A.M.

PRESENT: Mickey Thompson, member and Cheryl Cotner, member. Warren Nash was not present.

OTHERS PRESENT: Chris Gardner, Michael Hall, Stan Robison, John Rosenbarger, Police Chief Knight, Major Whitlow, Linda Moeller, Dennis Smith, Gary Brinkworth, David Hall, David Duggins, Joe Ham, David Brewer and Vicki Glotzbach

CALL TO ORDER:

Mr. Thompson called the meeting to order at 10:00 a.m.

PLEDGE OF ALLEGIANCE:

NEW BUSINESS:

Item #1 - Steve Triplett, TSI re: Traffic Control for Union Street manhole installation

Mr. Triplett passed out a handout to the board detailing two projects and explained that the first one is regarding traffic control for the midtown project and they wanted to let the board know that on August 12th they will be starting work on Oak and 9th Street. He stated that there won’t be any road closures but they will have construction signs up because they will be working on driveways. He explained that the second project is a Board of Works project on Union Street and stated that they will be installing a manhole on August 19th. He explained that they would like to close this road with local access only since it is a one-way street and the work is basically in the middle of the road.

Mr. Thompson asked if the road would be opened back up at night.

Mr. Triplett stated that it would be.

Mr. Thompson asked that they let the residents know in advance.

Mr. Triplettstated that they will pass out flyers and make called to the local emergency departments.

Ms. Cotner moved to approve, Mr. Thompson second, motion carries

Item 32 - John Rosenbarger/Gary Brinkworth re: Grant Line Road (McDonald-Mt. Tabor
Road) Project; Additional work to replace poor base material

Mr. Rosenbarger stated that this is the wrap up on the Grant Line Road project. He explained that they are putting in a catch basin in front of the American Legion to protect the roadway and sidewalk from damage. He said another part of the change order is a base failurethat they believe was a result from leaving the old base in place and was not fault of the contract. He explained that that is a minor a failure but they would rather take care of it now instead having an even larger problem later. He explained that they have agreed to do the work for a little over $30,000.00 with a $10,000.00 good faith credit as well as a $3,600.00 for a substandard thermoplastic that can’t be removed because of the damage it would cause if they did.

Mr. Thompson asked if this was the project that had the storm/drainage change order where they saved money.

Mr. Rosenbarger replied that it is.

Mr. Thompson asked if the restoration of the road has been addressed.

Mr. Brinkworth stated that they will be able to see new surface material but it won’t be a bunch of small patches.

Mr. Thompson asked if this is that last change order to complete the project.

Mr. Brinkworth replied yes.

Mr. Rosenbarger stated that they are asking that the retainage be released and recommendedapproval of that subject to final approval by the City Attorney and the Street Commissioner.

Ms. Cotner moved to approve, Mr. Thompson second, motion carries

Item #3 - Johnathan Habermel re: Dumpster extension at 604 & 606 E. 8th Street.

Mr. Habermel stated that his permit began on July 22nd and they filled three 40 yard dumpsters and they are on the 4th and would like to request another two weeks.

Ms. Cotner moved to approve, Mr. Thompson second, motion carries

Item #4 - IN-AWC re: Street cut requests at 1915 Monon, 609 Beharrell, 1415 Chartres, 1710 Charlestown Road, 114 E. Market Street, 109 E. 16th Street and 2203 E. Market Street

Mr. Thompson stated that they are all main breaks and the work has already been done.

Ms. Cotner moved to approve, Mr. Thompson second, motion carries

COMMUNICATIONS – PUBLIC:

OLD BUSINESS:

Item #1 - Alan Wilson re: New Taxi Cab Company

Mr. Thompson stated thatthey have never contacted Mr. Speights so they can remove it from the agenda.

Item #2 - Geoff Weiss re: Request to use Bicentennial Park to show movies

Mr. Thompsonstated that they are still working on this so they can remove this from the agenda.

TABLED ITEMS:

COMMUNICATIONS - CITY OFFICIALS:

Mr. Robison stated that he received a late bid after they granted the contract for the emergency sirens and he has looked it over and it doesn’t look sufficient to him so he would recommend that they stick with the original bid. He stated that the company requesting the gold buyer’s permits also looks fine and he will contact them to let them know their permit is okay.

Mr. Duggins stated that they need easement agreements for two firehouses properties on Twin Oaks and Grant Line Road for the construction work. He explained that he is bringing this in for Mr. Gibson who couldn’t be at the meeting today.

Mr. Thompson asked if this is a permanenteasement or just for the construction.

Mr. Duggins stated that it is just for construction.

Ms. Cotner moved to approve, Mr. Thompson second, motion carries

BIDS:

CLAIMS:

APPROVAL OF MINUTES:

Ms. Cotner moved to approve the July 30, 2013 Regular Meeting Minutes as corrected, Mr. Thompson second, motion carries

ADJOURN:

There being no further business before the board, the meeting adjourned at 10:20 a.m.

______

Mickey Thompson, Vice PresidentVicki Glotzbach, City Clerk

1 Board of Works

August 6, 2013

All meetings are recorded and on file with the City Clerk’s Office