MPACE Board of Directors Meeting

April 24, 2013

9:08am-10:50am Conference Call

  1. Call to Order 9:08am (P Bishop)
  2. Roll Call (D Dobbs)
  3. Present: Patty Bishop, Kelly Lerch, Barbara Aarestad, Kara Weller, Michael Carmine, Deb Crane, Yiftach Levy, Heather Kraus, Margaret Paulin, Judy Brobst, Jessica Heidemann, Jeff Brzozowski
  4. Not Present: K. Vining, R. Casanova
  5. Ex Officio: Deb Dobbs
  6. Quorum Established
  7. Minutes from February 2013 meeting (P. Bishop)
  8. Reviewed pending and completed action items.
  9. Motion & 2nd to approve minutes as presented by J. Brzozowski, 2nd by K. LerchPassed unanimous approval.
  10. President and Treasurer Report (P Bishop)
  11. Patty announced the RAPCE reception at NACE meeting for June 4, 8:30 pm
  12. Action Item:Dobbs will email out NACE RAPCE reception invite by May 10th if no changes arrive in office
  13. Update on Financials – change in fiscal year will change the budget numbers. Reporting only.
  14. Travel payments and reimbursements were discussed for the June Transition meeting. New forms posted on the website.
  15. Action Item: Dobbs will confirm room nights via email with all participants at this meeting.
  16. Discussion held on the reserve amounts relative to whether to raise the dues. No consensus to do that from the FAC meeting previously or from this conference call.
  17. K. Lerch injected the FAC discussion around this at this point in agenda.
  18. President Elect Report (K Lerch)
  19. Sponsorship Policy was approved and will be posted on website. Development Chairs for Phoenix have been working with this document for conference sponsorships.
  20. Working on agenda and timeline for Transition meeting in June.
  21. Executive Director’s Report (D Dobbs)
  22. Future Conferences:
  23. For 2014 and 2015 we are going to San Francisco and Anaheim, respectively.
  24. Dobbs asked Board members to think about possible chairs for these conferences and have ideas to present before or at the Transition meeting
  25. Action Item: Dobbs will send the names of possible co-chairs that came up directly during the meeting to Ann Jones, President during these conferences, after the call.
  26. Past President Report (M Paulin)
  27. Margaret has reached out to all of the newly elected Board members about transitioning to the positions and has introduced out-going Board members to the team members coming on board.
  28. Patty mentioned that she would like to see more information sharing going on between outgoing and incoming because this has been a falling down point in the past several years. We collect the data but it doesn't get passed along.
  29. Margaret described what's happening at the upcoming NACE conference in Orlando, where she is the co-chair.
  30. Action Item: M. Paulin will share how NACE selects programs with Phoenix program chairs. (FYI. T. Lopez was a co-chair of Programming for NACE recently)
  31. SIGs will try to meet up at the NACE conference.
  32. Action Item: Dobbs will message this possible meeting out when any schedule is available.
  33. Communications (M Carmine)
  34. Michael talked about the messaging for Facebook, LinkedIn, Twitter & Pinterest and told the group that Chris Haruta is the point person to send anything to put on those social media outlets.
  35. Postcards for membership were completed and mailed in conjunction with membership Committee
  36. Kara Weller joined the discussion of how the LinkedIn ads work and how we will monitor their outcomes.
  37. Michael will complete the next VISTA in the 2nd week of June.
  38. Action Item: board members with VISTA articles to submit to Michael should do so by May 24.
  39. Education and Research Report (D Crane)
  40. Deb reported the next All-ACE webinar will be on May 10. She was asked how we will get any of the funding from these
  41. Action item: D. Crane will find out about Webinar results & income from the rep on the committee and report back to Board
  42. Deb submitted the newly revised application for the CMS student. Discussion on whether we are limited applicant pool by requiring a Mentor/Designee to be present at conference with winner.
  43. Action Item: Board members decided the requirement for a Mentor/designate was valuable to the intent of the award and would be kept.
  44. RD Reports
  45. Pac Centralwas given by J. Brzozowski. He is working on a July winery trip, a visit to Symantec. they are looking for a new member to the small advisory group that helps put these together. Very successful student panel discussion at St. Mary's this spring.
  46. Pacific South report was given by H. Kraus. Sheis working on an early Fall event, summer site visits (possibly to the Amazon fulfillment center or Excel)
  47. Pacific North report was given by P. Bishop in R. Casanova's absence. She reported nothing is in the works as yet.
  48. Mountain South report was given by B. Aarestad. She is focusing on the special interest group.
  49. Mountain North report was not given over the phone as J. Brobst had to leave the call prior to the report being given.
  50. Phoenix Conference (J Heidemann)
  51. Quotes are being obtained for the exhibit contractor (setting up the exhibit hall)
  52. Development committee is being chaired by Korrie Gernert & Ron Gaschler
  53. Save the Date postcards are in the works. they will be shipped directly to the office.
  54. Keynote Selection Group has it down to a list of 12. Hope to have 6 by next week.
  55. Action Item: J. Heidemann will mention the ideas of a Veteran's Panel discussion as part of the progam for Phoenix to the committee chairs.
  56. Action Item: P. Bishop & M. Paulin will coordinate to get workshops from the SIG's on the Phoenix program
  57. Other items
  58. Brief discussion was held on the dates for the Transition meeting June outlining the schedule of "events". There will be a 1 pm FAC meeting with a 2 pm board meeting
  59. Adjourn 10:50am

Motions from this meeting:

  1. Motion & 2nd to approve minutes as presented by J. Brzozowski, 2nd by K. Lerch Passed unanimous approval.

Action Items

  1. Action (Kelly): provide a final copy of sponsorship policy to Dobbs group for posting to MPACE website.
  2. Action Item: Dobbs will confirm room nights via email with all participants at this meeting.
  3. Action Item: Dobbs will send the names that came up at the meeting for conference Co-Chairs directly to Ann Jones, President during these conferences, after the call.
  4. Action Item: M. Paulin will share how NACE selects programs with Phoenix program chairs. (FYI. T. Lopez was a co-chair of Programming for NACE recently)
  5. Action Item: Dobbs will message this possible meeting out when any schedule is available.
  6. Action Item: board members with VISTA articles to submit to Michael should do so by May 24.
  7. Action item: D. Crane will find out about Webinar results & income from the rep on the committee and report back to Board
  8. Action Item: Board members decided the requirement for a Mentor/designate was valuable to the intent of the award and would be kept.
  9. Action Item: J. Heidemann will mention the ideas of a Veteran's Panel discussion as part of the progam for Phoenix to the committee chairs.
  10. Action Item: P. Bishop & M. Paulin will coordinate to get workshops from the SIG's on the Phoenix program