1. Attendance and apologies

a)Meeting opened by Tracey Rigney at 8.10pm.

  1. Review of Minutes 17/10/2016

a)Minutes Approved:

Moved: R. Elliott, Sec: T.Jenkyn

3. Business arising

b) Presentation of trophies for Gr 3-5.

It was agreed that a survey be sent out to all clubs with how they would like presentation conducted for Grade 3 – 5 this year as J.O’Shea raised the issue of the presentation process being time consuming. A suggestion was made to not have trophies/medals engraved so each name doesn’t have to be called out.

The question was asked what we get for our affiliation ($215.00) with Netball Victoria compared to Magpies. Jan Mannes gave an account

  • Mynetball portal,
  • Access to Insurance
  • Coach and Player development,
  • Umpire program/ camps
  • Player and umpire pathways.
  • Tournaments and TID

Risk Management Statement needs to be tabled at the next meeting.

Vic Sport has templates and information please see link below

Playby the rulesvicsport.com.au/blog/1244/safeguarding-children-and-young-people-in-sport-everybodys-responsibility

  • Tracey will put a link on the website for linking WWC numbers for clubs
  • Primary Carer vests (Orange)to be in force this year as per advised at October meeting, this is to be supplied by clubs.
  • First Aid will be offered in the near future to clubs for those interested at their own expense.

Financials from the October meeting were not moved, all financials need to be presented with copies at all meetings.

4. Financial Summary D. Cheeseman

  • Financial report was tabled in the AGM meeting prior.
  • Account Signatories for the accounts now need to be updated after the AGM.
  • A motion was moved that the following signatures be added to the Bendigo Bank accounts Tracey Rigney (President), Heather Abdy (Vice President) & Melissa Keath (Treasurer) and the following Signatures be removed Jock Clark and Tracey Pugh.

Moved: T. Jenkyn Sec: H. Mildren Carried

5. 2017 Season

A lot of discussion was held regarding the upcoming season and confusion over Friday/Saturday games. Due to the delay of previous minutes being prepared, where it was agreed that Sections 1, 2 & 4 would be played on Friday nights,and the change in naming of Sections, the website indicated Section 1A, 1B (our old Section 2), 4A and 4B for Friday nights, but not 2A and 2B.

After considerable deliberations and the issues with taking Sections 2A and 2B to Saturday, it was agreed that Sections 1A, 1B, 2A, 2B, 4A and 4B will be played on Friday nights.

Moved: T.Jenkyn Seconded H. Mildren Carried

  • Issues with courts 5 & 6 were raised again as to how we could get these upgraded J.Mannes suggested getting in contact with Netball Vic for assistance.

As per last year courts 5 & 6 will be avoided where possible to be played on.

  • AGM date G.Davey asked if the AGM could be moved to November so everyone knew what sections were playing what day so Clubs could work out their selections with players other commitments. Confusion had arisen because minutes had not been available and club representatives had not relayed back to clubs what had been decided at the October meeting.

Discussions were had regarding moving the AGM, but considerations such as financials, which would not be available as our financial year finishes in February. Our constitution would also need to be changed as the audited financials must be tabled at the AGM. It was agreed that a Special General Meeting would be held directly after the meeting closes on the 24th April 2017.A Risk Management Policy needs to be ready and included in the Special General Meeting.

Moved R. Elliott Seconded T.Jenkyn Carried

5.3New Stadium agreement: a 4 year agreement plus further 2 year option has now been negotiated and includesindoor courts for Friday nights as well as Saturdays, our annual Tournament, meeting room once a month, courts for squad tryouts and training, 10 ad hoc indoor sessions for umpire training etc. This has been locked in at $20,000 per annum.

5.4New Sub Committees

  • Grading Committee: Heather Abdy, Vicki Brook & Hannah Mildren
  • Tournament Committee: Liz Taylor, Hannah Mildren, Nikki Boulter, Tracey Rigney Heather Abdy as Chair.
  • Twilight Committee to be discussed at a future meeting.

5.5Office Roster to be developed Friday & Saturday H. Abdy to prepare.

5.6BSNA Annual Tournament to be held Sunday 30th April: already 6 teams entered. Still not showing up on the Netball Vic website Heather to follow this up.

It was agreed a BBQ would be held and manned by different clubs at the Tournament Holy Rosary kindly donated their trailer bbq for the event Tracey will put a roster together.

There is a coaching course this day to be held at La Trobe so some want to do this BSNA offered to hold our own coaching course so as to not deter entries.

5.7Grade 3 program will be run with the Net Set Go program by Maree Seery Clubs are welcome to register their players themselves. This will be Saturday in the timeslot the Grade 3 are scheduled to play 3.30pm for the first 4 weeks. Grade 3 games will commence after this.

6.0 Squad H. Abdy

  • All Squads have been selected at 11s 13s 15s and 17s with following Coaches

11s Janelle Hobbs, 13s Stacee Burns, 15s Raye Burns 17s Kathryn Gilmore.

The 11s 13s 15s & 17s are attending the following tournaments BSNA, Shepparton. 13s 15s & 17s are also attending Golden City and Zones in Echuca.

It was agreed a bus would be used for Zones Champs this has now been confirmed with Axe Creek Bus lines.

Social media (ie Face Book) Netball Victoria has a policy on this and it needs to be approved at a meeting and recorded for them to be usedin any Association. After some discussion regarding this it wasn’t favored that social media should be encouraged and T.Jenkyn suggested Team App. The Chair thought this was more acceptable. So it was agreed if coaches wanted to use Team App this would be acceptable but Face Book or any other social media was not and pages currently in operation were to cease immediately.

  • New training tops for squad. It was a suggestion that training tops had become out dated and needed to be updated but time had run out to do it for this year

So before next tryouts designs can be looked into and costed ready for next year.

7.0Umpire coordinator H. Abdy tabled a report especially outlining the results had by some of the BSNA umpires in the last 12 months

8.0General Business

  • G.Davey asked if money could be spent on BSNA website as the website/ format was clunky and we are a large Associations. Jan Mannes advised there was a manual on what could be done on the website which Netball Vic provide. Tracey and Daryl will look into this and discuss at the next meeting.
  • Outgoing committee members Jock, Juanita, and Tracey to be acknowledged for the contributions to the BSNA. Tracey will take care of this.
  • Padding for goal posts: New padding is needed for goal posts we have two Netball Vic ones which are currently ok so we will need to purchase 4 more for the coming season these will need to be put on each Friday night before games.

Jan Mannes will supply details so to be able to obtain these reasonably.

It was agreed 4 would be purchased.

Meeting Closed at 9.42pm

Next Meeting Monday 24th April 7.30pm

Minutes compiled by Heather Abdy