MOUNTAIN BIKE RIDING
RISK MANAGEMENT PLAN
Risk Register:
School:
Supervising teachers/staff:
Program/Excursion:
Year Level:
Dates:
Location(s):
Note to Teachers, Principals & School Councils: Blackwood Staff are employed to create, maintain, implement, supervise and instruct activities that groups participate in at Blackwood Special Schools Outdoor Education Centre. During the implementation of activities Blackwood Staff may request support from School Staff to help run & Co-ordinate some activities – if this occurs School Staff will be instructed on guidelines & safe implementation of each activity. While Blackwood Staff have expertise in all activities conducted at Blackwood, School Staff are fully responsible for their students at ALL TIMES & Blackwood Staff cannot be considered part of the staff : student ratio at any stage during your visit to Blackwood Special Schools Outdoor Education Centre. Please also be aware that due to unforseen circumstances programs may be modified. So while Activities that have not been approved by School Councils & Principals will not be conducted – some activities may be implemented at different times or on different days during your School’s visit to Blackwood Special Schools Outdoor Education Centre. Thank you.
Map References: Topographical VicMaps (All Grid References given are off the Trentham Map)
Map: Trentham
Map No.: 7723 – 2 – 3
Scale: 1:25,000
Edition: 1st Edition 1994
BlackwoodMelways Reference – Edition 29 (2002) / Map 609 E 11
VicRoads Map Reference – Edition 4 / State Map / Map 59 F 9
Town Map / Map 290 G 4
Topographical Grid Reference / GR 6149
Accommodation Sites: Tick (left hand side) Chart below to indicate which Accommodation Site you will use during your visit to
Blackwood Special Schools Outdoor Education Centre.
VicRoads Map – Edition 4P / ACCOMMODATION SITE / ADDRESS / PHONE No. / Melways Ref
Edition 29 (2002) / State Map
Reference / Town Map
Reference / Topographic
Grid Ref
BSSOEC School / 1015 Greendale – Trentham Rd, Blackwood, 3458 / 5368-6555 / Map 609 E 11 / Map 59 F 9 / Map 290 G 3 / GR 616486
BSSOEC Residence / 4 Terrill Street, Blackwood, 3458 / 5368-6576 / Map 609 E 11 / Map 59 F 9 / Map 290 G 3 / GR 616490
BSSOEC Tent Shelter / 1015 Greendale – Trentham Rd, Blackwood, 3458 / 5368-6383 / Map 609 E 11 / Map 59 F 9 / Map 290 G 4 / GR 615485
Bushwalks: Tick (left hand side) Chart below to indicate which Bushwalk/s you will participate in during your visit to
Blackwood Special Schools Outdoor Education Centre.
P
/Reverse
Route (P) /Ride
/ Start / StartGrid Ref / Finish
Grid Ref / State Forest / Distance / Riding Experience
Required / Rating / Escape Routes
Blackwood Oval / Blackwood Oval / GR 614494 / GR 614494 / Wombat / None / Easy / N/A
Blackwood Bike Rogaining Course / BSSOEC Residence / GR 616490 / GR 616490 / Wombat / 10km / Medium / Medium / Retrace or Re-route through Blackwood
Ultimate Mountain Bike Challenge / Camp Tent Shelter / GR 615485 / GR 615485 / Wombat / 12.5km / Experienced / Challenging / Charcoal Gully Track, Golden Point Road & Marin Street
North Blackwood to Firth Park / North Blackwood / GR 657567 / GR 707533 / Wombat / 8km / Medium / Medium / Retrace or Proceed
McLaughlin Lookout / Camp Tent Shelter / GR 615485 / GR 615485 / Wombat / 14km / Medium / Medium / Retrace or Proceed
Nolans Picnic Area / Camp Tent Shelter / GR 615485 / GR 615485 / Wombat / 21km / Medium / Medium / Retrace or Proceed
Five Ways / Blackwood Hotel / GR 617494 / GR 617494 / Wombat / 16km / Medium / Challenging / Retrace or Proceed
Trentham / Five Ways / GR 653539 / GR 653539 / Wombat / 22km / Medium / Medium / Retrace or Proceed
Super Ride / Blackwood Hotel / GR 617494 / GR617494 / Wombat / 39km / Medium / Challenging / Retrace or Proceed
The Committee have assessed the roads, facilities, surrounds and buildings that they will utilise during the Blackwood Super Ride and have developed the following Plan.
A qualitative measure of consequence or impact has been utilised as follows.
DESCRIPTOR / DETAILSinsignificant / No injuries, low financial loss. Inconsequential or no damage
Little or no disruption to public/infrastructure
minor / First aid treatment on site Some damage
Some disruption to public Some financial loss
moderate / Medical treatment required Some hospitalisation
Insufficient resources (human/material)
Moderate damage Moderate disruption to public High financial loss
major / Extensive injuries Significant hospitalisation Fatalities
Extensive support/emergency personnel required
Significant damage Significant disruption to public Major financial loss
A qualitative measure of the likelihood of the occurrence happening is:-
DESCRIPTOR / DETAILSAlmost certain / The event is expected to occur in most circumstances
Likely / The event will probably occur in most circumstances
Unlikely / The event could occur at some time
Rare / The event will only occur in exceptional circumstances.
A qualitative measure of risk will be High Risk – Moderate risk and Low risk.
Based on the likelihood and consequence analysis.
CONSEQUENCESLIKELIHOOD / Insignificant / Minor / Moderate / Major
Almost certain / M / M / H / H
Likely / M / M / M / H
Unlikely / L / L / L / M
Rare / L / L / L / M
REMEMBER: That while this Risk Management Plan identifies Risks in relation to student participation they
also apply to staff in all ‘Identified Risk Categories.’
Identified Risk Category / Risk Description / Existing Controls / Rating / Treatment Priority[1] / Action Plan Mitigation Strategy / Responsible Person / Treatment /What is the risk area, activity, event, situation or parameters? / Describe the risk event, cause/s and consequence/s / Describe any existing policy, procedure, practice or device that acts to minimise a particular risk / Effectiveness of existing controls / Risk Consequences / Risk Likelihood / If control effectiveness is poor or unknown provide further treatment / Plan to be implemented to minimise risk / Who is responsible to minimise & manage risk if situation arises? / For those risks requiring treatment in addition to the existing controls. List:
What will be done?
When will it happen? /
A Student becomes lost during the activity / During the activity a student goes off the track and becomes lost within the township of Blackwood or the Wombat State Forest / At the beginning of the ride students are informed to NEVER ride off the track in Blackwood & to stay with the group at ALL TIMES
A Staff Member is assigned as Leader & one as Whip – students stay between Leader & Whip / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / The activity will be stopped immediately
Students brought together
Appropriate treatment will be implemented
Search Initiated
If required school, parents, D of E, Emergency Services & President notified
A student is lost / It is clearly explained to students that if they are lost they are to:-
STOP, SIT DOWN & wait with their bike by the side of the road until a staff member finds them / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / The activity will be stopped immediately
Students brought together
Appropriate treatment will be implemented
Search Initiated
School, parents, D of E, Emergency Services & President notified
A Student becomes injured as a result of falling off the bike / Students are not fully competent of riding a mountain bike – especially in a bush & mountainous setting / Clear instructions & questions are asked with regard to individuals riding experience before bike riding commences
Questions are asked to both students & staff
During the activity safety instructions are clearly explained to the students and that if they feel concerned at any stage of the ride to stop & discuss their concerns with staff
Braking & Gear Changing practiced before departing / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / The activity will be stopped immediately
Students brought together
Appropriate treatment will be implemented
If required school, parents, D of E, Emergency Services & President notified
Students fall over bikes during a rest or lunch break / Students & Staff falling over bikes scattered throughout the rest or Lunch area during a ride / A safe place is nominated for everyone to place their bikes in a safe manner during any rest lunch break on the ride / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Students will be stopped immediately
Appropriate treatment will be implemented
Student falls off bike while riding on the oval / Staff & Students falling off their bikes while riding on the oval / Adequate training prior to the ride, adequate supervision, implement safe riding practices
NON-RIDERS to be supported by staff while experiencing Bike Riding / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Students will be stopped immediately
Appropriate treatment will be implemented
Bike Trailers / Incident / Accident loading & unloading Bike Trailers / Staff only to unload trailers & students to be safely out of the way from traffic, bike riders & walkers / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Students will be stopped immediately
Appropriate treatment will be implemented
Vehicles on the Road / Staff & Students in danger of being hit by passing traffic / Ensure there is adequate staff supervision of students at all times
Communication between front, rear of group & Sag Wagon MUST BE maintained at all times / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / If necessary Students will be stopped immediately to let passing traffic go by
Appropriate treatment will be implemented
Unsafe Road conditions / Unsafe road conditions along the selected route which may cause concern and/or accidents within the group / Blackwood Staff to have excellent & up-to-date cycling knowledge of entire selected route
Students & staff to be briefed about the ride prior to commencing & at stages throughout the ride to ensure everyone id aware of the road conditions / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / The group will be stopped along the way & informed of upcoming road conditions
If required the group will be shown sections of the up coming road for safety
If required appropriate treatment will be implemented
Passing / Students & Staff passing each other during the ride / All cyclists taught safe passing techniques at introduction of ride
All cyclists to ride on the left hand side of the road
Cyclist who need to dismount and walk sections of the route MUST dismount on the left hand side
Walkers stay on the left hand side of the road with their bikes on the road side
Cyclist passing other cyclists or walkers MUST call out ‘PASSING’ and only pass when it is safe to do so on in the middle or right hand side of the road / Satisfactory
Poor
Unknown / Major
Moderate
Minor
Insignificant / Almost certain
Likely
Unlikely
Rare / High
Medium
Low / Students are to be fully supervised throughout the entire activity / Staff from Individual Schools
Blackwood Staff / Staff to be vigilant as to enforcing the appropriate road laws and safe cycling practices within their group at all times
Unsafe cyclists will be taken off their bikes & placed on the Sag wagon
If required appropriate treatment will be implemented
Inexperienced riders / Inappropriately trained or inexperienced staff and students participating in a ride that is too challenging for them / Students riding abilities are assessed prior to every ride