June 14, 2016

The Board of Trustees met for their regular meeting Tuesday, June 14th, 2016, at 7 pm in the city meeting room. The meeting was called to order by Chairman DeShaw. Present were DeShaw, Guthrie, Lange and Melchert. Absent, none. Motion by Guthrie, seconded by Lange, to approve the agenda and the minutes of the May meeting. Ayes, all. Carried. The bills were presented for payment as follows:

ELECTRIC:
PAYROLL / LESS TAXES & INS / $ 8,391.22
PAYROLL TAXES / FED WH-SS-MED-IPERS / 4,896.50
WELLMARK BCBS / JUNE HEALTH INS / 2,360.13
BLACK HILLS ENERGY / MAY/JUNE BILLINGS / 150.70
THE MINI MART / GAS / 140.89
FRANSYL EQUIPMENT CO / TRUCK EQUIP MAINT / 1,113.02
RPGI / PURCH PWR (341,654 kWh) / 17,708.18
FLETCHER-REINHARDT CO / LABELS, CT, CONDUIT & STRAPS / 401.68
RESCO / SEC PEDESTALS / 415.86
BHMG / PROFESSIONAL SERVICES / 412.50
JOHN DEERE FINANCIAL / SAFETY APPAREL / 76.91
CITY LAUNDERING CO / MAT & TOWEL SERVICE / 82.80
CITIZENS STATE BANK / CASH MGT FEE & CK CHG / 22.16
LEADER PUBLICATIONS / PROCEEDINGS & SIGNATURES / 125.53
USPS / MAY BILLS & 2 ROLLS STAMPS / 186.84
BOSS OFFICE / PAPER & ERASERS / 23.95
NMPP ENERGY / SOFTWARE UPDATE / 6,093.00
US CELLULAR / JUNE SERVICE / 121.03
WINDSTREAM / MAY BILLING / 168.81
TREAS STATE OF IOWA / MAY SALES TAX / 869.00
CARDMEMBER SERVICE / SCHOOL EXP, FLAGPOLES, ETC / 377.48
TYLER COLE / MILEAGE & MTG EXP / 253.62
HARRIS ELECTRICAL SERVICE / LINE SUPPLIES / 83.14
BARD MATERIALS / CONCRETE (SIDEWALK) / 79.70
WATER:
US CELLULAR / JUNE SERVICE / 121.04
WINDSTREAM / MAY BILLING / 60.94
TREAS STATE OF IOWA / MAY SALES TAX / 406.00
CARDMEMBER SERVICE / SCHOOL EXP, ETC / 320.40
TYLER COLE / MILEAGE & MTG EXP / 213.62
HARRIS ELECTRICAL SERVICE / HOUR MTR / 294.93
BARD MATERIALS / CONCRETE (CURB) / 185.98
NORTHWAY WELL & PUMP / WELL #4 CHEMICAL TREATMENT / 7,770.40
DELHI LUMBER / LUMBER / 72.99
J & R SUPPLY INC / BALL VALVES & ADAPTERS / 164.70
MUNICIPAL SUPPLY INC / 2" WTR MTR & FITTINGS / 788.05
HAWKINS INC / AZONE 15 / 408.60
MUNICIPAL UTILITIES / 4/20-5/20/16 PUMPING & PWR / 435.00
IOWA ONE CALL / JAN-MAY NOTIFICATIONS / 26.10
D & J FEEDS / GRASS SEED / 102.35
KEYSTONE LAB INC / SAMPLE ANALYSIS / 47.00
METER:
MUNICIPAL UTILITIES / DEP APP TO FINAL BILL / 16.67
DUSTIN OLMSTEAD / DEP REFUND / 33.33

Motion by Lange, seconded by Guthrie, to allow the bills as presented. Ayes, all. Carried.

Superintendent Melchert reported to the Board on the following items:

  • The UG project in the area between Third St and Fourth St NW has been completed. A new LED street light was placed and the pole moved at 108 Fourth St NW.
  • A new UG electric project was started between Cascade St and South St. SE. 2 customers have currently been converted and a third scheduled for completion in the very near future. In the conversion process, the capacity of the transformer has been increased to better serve the area. While working on the UG projects, assistance was provided by Jason from Coggon Light Plant.
  • We have 4 poles scheduled for replacement. Jason has also offered to assist with that project to gain overhead line experience.
  • Well #4 appears to be working better since the chemical treatment. According to Northway Well, chemical treatment should not have to be repeated for 10-15 years. Information was included in the meeting packets concerning the Jordan Aquifer, the source of our water supply, and the changes in its water levels.
  • Water meters are being repaired in preparation of the change in the sewer rate. Effective July 1st, the sewer rate will have a new base rate of $37.37 and a per 1000 gallon water rate of $4.55.
  • Had to have Fransyl redo some work on the single-man bucket truck when he was in town.
  • Harris Electrical Service is in the initial stages of converting the wiring at the power plant. Plans are to order the new transformer next week. Work on the new switchgear will be done as time permits.
  • A single phase junction box has been ordered for the UG conversion for Lenox Units 1 & 2. A fiberglass basement w/grass pad has been ordered eliminating the need for a concrete pad.

A discussion was held concerning Norm Parsons’s cell phone and his request to reimburse the utility for the monthly charges. Motion by Lange, seconded by Guthrie, to allow him to keep the number but he will be required to put it on his own plan. Ayes, all. Carried.

A new sewer/water project was briefly discussed. Delinquent accounts were reviewed. Meeting adjourned at 7:30 pm.

Receipts for May:Balance 5/31/16:

Electric $46,409.94$69,064.81

Water 6,149.69101,487.83

Meter-0- 7,399.00

Sales tax 1,291.50 882.79

MMG 60.10156,761.78

Investments 35,000.00

______Secretary ______Chairman