From21-8-2009
Dr. Subbaramaiah
Secretary
Mother India Community Development Association (MICDA)
11-42, NGOs Colony
PUTTUR – 517 583
Chittoor District, A.P.
To
Mr. Sunil Laxman
Asha for Education, Seattle Chapter
PO Box 2407
Redmond, W.A. 98073-2407
USA.
Email :
Dear Sunil,
Greetings to you and all your colleagues at ASHA Seattle Chapter.
We are grateful for your kind gesture in sending a sum of Rs.2.0 Lakhs by money transfer to our bank towards advance for recurring expenditure to run the school during the current academic year 2009-10.
As already intimated you 2 students Y. Rambabu who failed in English has passed with 60% of marks with hall Ticket No.19303738 and other Girl by name P. Saritha, who failed in Science and Social has passed securing 52% and 53% with hall ticket number 19302973.
All the 16 students barring 3 students have been given admission in government and private junior colleges.
Incidentally during your visit to the school, it was noticed that one Kum.Vani, a teacher taking lower classes went on leave for DSC examination from Oct.13th 2008 and another 4 teachers decided to proceed on leave for preparation for DSC examination. On account of announcement of election schedule the DSC examination was postponed from Jan 2009 to May 29, 2009 and such
4 teachers decided to continue in the school till the end of the academic year. As the DSC recruitment of teachers is getting delayed by the GOAP, the above teachers are still continuing in our school.
I am herewith furnishing the details of students particulars for the academic year 2009-2010.
MICDAHIGH SCHOOLV.S.S.PURAM
Student Particulars for the Academic Year 2009-2010
CLASS / SC / ST / BC / OC / TOTAL
Boys / Girls / Boys / Girls / Boys / Girls / Boys / Girls
1st class / 2 / 1 / 3 / 8 / - / 1 / - / - / 15
2nd class / - / 1 / 4 / 5 / 1 / - / - / - / 11
3rd class / 1 / 1 / 2 / 4 / 1 / 1 / - / - / 10
4th class / 3 / - / 5 / 3 / 1 / 1 / - / - / 13
5th class / 1 / - / 4 / 2 / - / - / - / - / 7
6th class / - / 2 / 5 / 4 / 2 / - / - / - / 13
7th class / 3 / 3 / 2 / - / 7 / 2 / - / - / 17
8th class / 3 / 1 / 4 / - / - / - / - / - / 8
9th class / 5 / 1 / 4 / 4 / 3 / 3 / - / - / 20
10th class / 5 / 3 / 7 / 3 / 1 / 4 / - / - / 23
Total / 23 / 13 / 40 / 33 / 16 / 12 / - / - / 137
TOTAL STUDENTS / 137
I would like to inform you that we engaged the services of Sri Sethunathan, Retd. Headmaster, based at Tirupati to exclusively take up English Grammar classes every Sunday with a view to improve the students vocabulary for which we paid
Rs. 5000/-.
Regarding supply of text books the anticipated requirement of Rs. 10,000/- has exceeded to Rs. 14,950/- as per the quantity of books increased.
Due to erratic supply of free current, the submersible motor fixed to our bore well at our school was rendered unserviceable and was to be repaired twice resulting an additional expenditure of Rs. 23,490/-.
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MOTHER INDIA COMMUNITY DEVELOPMENT ASSOCIATION:PUTTURPROGRAMME : ASHASCHOOL FOR EDUCATION
RECEIPT AND PAYMENTS OF ACCOUNTS FOR THE PERIOD FROM 01-06-2008 TO 31-5-2009
RECEIPTS / AMOUNT / AMOUNT / PAYMENTS / AMOUNT / AMOUNT
Rs. Ps / Rs. Ps / Rs. Ps / Rs. Ps
To / a) Opening Balance / By / 1).Salaries
Cash at Bank / 1928.20 / By Staff Salaries
Head Master - 4000 x 12 / 48000.00
Teachers - 3500 x 9 x 12 Months / 378000.00
Teacher* - 3500 x 1 x 5 Months / 17500.00
To / Grant Received from ASHA / 685427.90 / Accountant - 3500 x 12 / 42000.00
Watchman - 3000 x 12 / 36000.00
Sweeper - 2000 x 12 / 24000.00
To / MICDA Advance / 18355.00 / Engligh Grammar Teacher (PT) / 5000.00 / 550500.00
By / 2).Administration
Text Books / 14950.00
Examination fee for 10th Class / 3200.00
Questions & Answer Papers / 3500.00
Independence Day, Teacher's Day, Republic Day / 24425.00
and Annual Day Celebration expenses
Electricity Charges / 23600.00
Telephone charges / 25245.00
Newspapers and Magazines / 3670.00
Miscellaneous Expenses / 26000.00
(Contingency, Travel, Electrical items, Bank charges, etc.)
Audit fees / 5000.00 / 129590.00
By Motor Repairs and PVC Rubber Pipes for / 23490.00
watering
By / Closing Balance
Cash at Bank / 2131.10
TOTAL : / 705711.10 / TOTAL : / 705711.10
* Note: Ms Vani Teacher paid for 5 months from June 2008 to Oct 2008;
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Regarding the budget for the year 2009 and 2010, we discussed to increase the salaries of the staff Rs. 500/- per month, because of the increase in the cost of living.
BUDGET DETAILS FOR THE YEAR 2009 - 2010
BudgetS No / Head / Rs/Month / Annual
A / Salaries
1.Head Master / 4500X12 / 54000.00
2.Teachers-10 Nos / 4000X10X12 / 480000.00
3.Accountant/clerk / 4000X12 / 48000.00
4.Attender/ Watchman / 3500X12 / 42000.00
5.Sweeper / 2500X12 / 30000.00
Total (A) / 6,54,000.00
B / Administrative And Other Expenses
1. Text Books / 10,000.00
2. Note books (Purchased by the
parents)
3. Examination Fees for 10th Class / 200X23 / 4600.00
4. Question and Answer sheets / 4000.00
5. Annual day, Independence Day,
Republic day, Teacher’s Day and
Children’s Day / 25,000.00
6. Electricity charges / 2000X12 / 24,000.00
7. Telephone Charges / 2000X12 / 24,000.00
8. News papers and Magazines / 300X12 / 3,600.00
9. Miscellaneous Expenses (Contingency,
travel, etc…) / 25,000.00
10. Audit Fees / 5,000.00
Total (B) / 1,25,200.00
Total / GRAND TOTAL : / 7,79,200.00
I wish to inform you that I am slowly improving my health to concentrate on the activity of the school for betterment of the school children which is our main concern. I once again thankful for the immense interest you are showing for the upliftment of the school children.
I therefore request you to kindly accept the budget and release the balance amount to our bank by money transfer.
Thanking you,
(R. SUBBARAMAIAH)
Secreatary
MICDA
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