2005
GME OFFICE - MONTHLY CHECKLIST
JANUARY
______ACGME annual fee due
______Check ACGME website
______Plan resident orientation
______See Orientation To Do’s
______GMEC to approve schedule/dates
______Schedule rooms with Janet Knabb following GMEC approval
______Order refreshments for Orientation
______Arrange lunch for first day
______Review/update manual
______Coordinate w/Ann Walton, Wendie Waschitch
______Rank Order Lists submitted to
______Programs and Applicants can enter ROL - 1/15/05
______ROL quota change deadline - 1/31/05
______DO Rank Order Lists to be submitted by 1/28/05
______Work on recruitment timeline
______Schedule February Resident Council meeting
______PD’s to meet
______DG to check with PD’s for info in writing re: moonlighting
______DG to check with Drs. Scheirer, Radosh, Neubert for update on research activity – follow-up only
______Inst. Statement of Support to Naomi immediately after receiving approval from MSEC in Jan. (request her to put on March Board agenda) (need MSEC minutes excerpt)
FEBRUARY
______2/1 – E-mail PD’s re: 4-month notification to those residents whose contracts may not be renewed (ds)
______Remind program faculty (Drs. Kleiner, Radosh) to review website and provide updates for March
______Review and revise Resident Contract as needed
______See Orientation To Do’s
______ROL certification DEADLINE - 9:00 p.m. – 2/23/05
______DO Match
______DO Match results released – 2/14/05
______If necessary based on DO Match results, notify NRMP and change quota by 2/18/05
______DO contracts to be out by 2/24/05
______Resident Council meeting
______Watch for State Licensing Board conference info; send info to secretaries
______Check on Healthy Youth Fair date and cafeteria availability
MARCH
______Check ACGME website ______Get new Institutional Statement of Support signed
______NRMP Match results 3rd week of March – 3/14 – 3/17 (see Main Match Schedule)
______Letters of appointment sent to matched applicants (by PD’s)
______Follow up on website review reminders to programs (Drs. Kleiner and Radosh) early March to receive changes in March
______DO contracts to be returned to TRHMC within 30 days of sending to DO’s
______TYCC meeting
______See Orientation To Do’s
______Work w/Ben re ACLS materials
______(Welcome Lunch ?)
______Get Institutional Statement of Support signed following March Board of Directors meeting (work with Naomi); also need Board minutes excerpt
APRIL
______NRMP annual fee to be paid – watch for bill
______Work on coming year PGY resident salaries
______Complete Manual revisions – get to Marketing/PR by May 1
______Brochure/brochure insert revisions to Marketing by May 1
______Schedule May Resident Council meeting
______PD’s to meet
______See Orientation To Do’s
______Work w/Ben re ACLS materials
______Information letters to incoming residents
______Begin work on Hello/Goodbye Dinner
______(Welcome Lunch ?)
MAY
______Check ACGME website
______Resident Council meeting
______Housestaff exit questionnaires for graduates to PD’s for use as part of programs’ annual survey (Res/res exit quest)
______Updated Research Summary - request to receive by June from Dr. Scheirer, Neubert, (Radosh???); cc to PD’s
______Orientation To Do’s
______Hello/Goodbye Dinner invitations and reminders out
JUNE
______See Orientation To Do’s
______Food to bring in
______Handouts
______Orientation follow-up surveys
______Reserve Sheraton for coming year’s Hello/Goodbye dinner – check first with Dr. Malick
______Dinner reservation count to Dr. Malick
______Request info on late starts from programs
______(early June) Reminder to PD’s to have Educational Fund forms completed by 7/1
______(early June) Do computer access requests for all new residents
______(early June) Forms packet to programs for all residents to complete
______Letter to all residents re: selection of Resident Council/GMEC representatives
______Determine which graduating residents need to be replaced on institutional committees (Clincial Ethics Team, Critical Care Committee, GMEC*, Library Committee, Patient Care Committee, Physician Order Management Committee, Resident Council*) (*determined by residents)
______Updated committee reps info to Kathy O’Donnell
______Set up group photo with Ron Endy
______TYCC meeting
______Update AOA Opportunities online
JULY
______Check ACGME website
______Reminder to PD’s to send us list of rotations so we can assure HIPAA BAA’s in place
______GME Track online update
______Schedule August Resident Council meeting
______PD’s to meet
______DG to check with PD’s for info in writing re: moonlighting
AUGUST
______Remind PD’s to review website and provide update
______Resident Council meeting
______Request 2006 GMEC room assignment (Ed Room A)
______Request 2006 Program Director meeting room assignment (B2 Seminar)
AUGUST OR SEPTEMBER – WATCH FOR NOTICE
______ACGME Webs ADS update due (______)
______Institutional update
______Program updates
______GME Track updates due (due ______)
______Institutional update
______Program updates
SEPTEMBER
______Check ACGME website
______Follow-up on website reminders to PD’s as needed
AUGUST OR SEPTEMBER – WATCH FOR NOTICE
______ACGME Webs ADS update due (______)
______Institutional update
______Program updates
______GME Track updates due (due ______)
______Institutional update
______Program updates
______NRMP Main Match website opens/NRMP/Match online update
______GME Office Self-Evaluation update (originates from Administration)
______AOA
______National Matching Services – confirmation of institutional and program info
______AOA electronic registration
______TIVRA electronic update
______TYCC meeting
______Check on Fall Health Fair date(s) and cafeteria availability
OCTOBER
______Start work on GMEC Annual Report
______Schedule November Resident Council meeting
______PD’s to meet
NOVEMBER
______Check ACGME website
______D.O. information packets to be sent by AOA
______Do timeline for Manual update
______Schedule meeting with medical school students (early to mid-month)
______Resident Council meeting
______See Orientation To Do’s
______Work on GME Annual Report to Joint Conference Committee (for Nov GMEC approval)
______Check with Kathy O’Donnell to get Annual GME Report on Joint Conference Committee agenda for December
______35 copies of Annual Report to Kathy after GMEC approves
______Review institutional policies (so can be placed on December GMEC agenda)
DECEMBER
______Send Kathy O Inst. Stmnt of Suppt for coming year and request to put on Jan MSEC agenda (following approval at Dec GMEC)
______Reminder to PD’s to get research forms from PGY1’s
______Request research updates for each upper-year resident from Drs. Radosh, Scheirer and Neubert; cc to PD’s (NOT FAMILY MED?? – ck w/DG)
______Determine new committee reps (Clinical Ethics, Critical Care, Library, Patient Care, Physician Order Management)
______See Orientation To Do’s
______Prepare monthly checklist for coming year
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CHECK NEXT PAGE FOR MONTHLY CARRYOVER!
DS/Monthly Activity Checklist.doc 11/28/18