May 1, 2017Roanoke Village Board Meeting MinutesPage 1 of5
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
There was a brief moment of silence. The Pledge of Allegiance was led byMayor Mike Smith.
ROLL CALL
On roll call wereTrustee Curt Leman, Trustee Wayne Blunier, Trustee Jerry Hasler, Trustee Ken Hodel and Trustee Bob Knepp. Also present was Mayor Mike Smith.Trustee Eldon Witzig was absent.
CONSENT AGENDA
Board meeting minutes of Monday, April 3, 2017
Board meeting minutes of Monday, April 17, 2017
Special Board meeting minutes of Monday, April 3, 2017
Executive Session meeting minutes of Monday, April 3, 2017
Filing of Water Pumpage Report
Filing of March’s Treasurer Report
MayorSmith asked for a motion to approve the items on the consent agenda. TrusteeKneppmotioned to approve the items on the consent agenda; TrusteeHodel seconded.
Motion carried by voice vote.
PUBLIC INPUT
Mayor Smith warned that he will not let the meeting devolve into the kind of rhetoric and discussion like the last meeting. Dan Oltman from 505 W. Broad Street read from a statement addressing his concern of treatment of his wife during the last meeting. In his statement, Oltman asked Trustee Jerry Hasler for a sincere apology. Mayor Smith asked for any comments. There were none.
PRESIDENT’S REPORTS
ZONING OFFICER –Mayor Smith stated that there has been a Zoning Officer in training for quite some time now. The officer in training, Rick Ford, was invited to this meeting. Mayor Smith asked if it would be possible to have the transition completed by June 1st. Rick Ford stated that he does have some suggested changes to bring to the board. Dave Haney thought it was disturbing that he did not get a phone call first and would learn of this news by reading the agenda. Mayor Smith stated that it has been no secret that Rick Ford has been appointed to this position. Trustee Hodel asked Dave Haney if this is any different than making a phone call ahead of time and mentioned that he is being given a 30 day notice. Trustee Hodel also expressed his appreciation for all that Dave Haney has done. Dave Haney will get with Rick Ford to discuss the transition.
WATERWORKS AND SEWER
WATER TREATMENT PLANT UPDATE –Josh Harken has spoken to a representative of the EPA who provided his comments to the application for permits. Harken is concerned about one of the comments and would like to hold one more special meeting during the week of May 15th to go over final design of the water treatment plant. The board members agreed to hold the meeting on Wednesday, May 17th at 3:00pm. Harken mentioned touring another plant similar to the one being constructed for Roanoke. Mayor Smith thought this could possibly happen in June or July.
FINANCE
FINALIZATION OF FY18 BUDGET – There were no other changes to the current proposed figures with the exception of needing to enter the salary numbers when the increases are decided.
CLAIMS- Trustee Bluniermotioned to approve the claims as presented; TrusteeHaslerseconded.
Motion carried by roll call vote.
Ayes: Blunier,Hasler, Knepp, Hodel, Leman
Nayes: None
General Fund $29,746.53
Ambulance $3,725.74
Water $13,808.06
Total $47,280.33
Trustee Hasler questioned why a boom truck was rented when he thought we had the equipment to do this. Mark Aeschleman replied that the equipment hadn’t been purchased yet.
FARNSWORTH INVOICES – Trustee Blunier motioned to pay Farnsworth for old invoices totaling $17,952.00; Trustee Leman seconded.
Motion carried by roll call vote.
Ayes: Blunier, Leman, Knepp, Hasler, Hodel, Smith
Nayes: None
FY18 SALARY INCREASES – Trustee Leman motioned to increase FY18 salaries for Ben Fehr and Ryan Durbin; Trustee Knepp seconded.Mayor Smith discussed and displayed a worksheet with information regarding Durbin’s current salary figures. Mark Aeschleman, Superintendent, stated that he is very satisfied with everyone’s performance and thought he had a good team. Mayor Smith reiterated that Durbin was brought in with the intent of taking over the superintendent position in the future. Mayor Smith would like to see at least a 3% raise. Ben Fehr’s salary worksheet was also discussed. Trustee Knepp suggested a 3.5% increase. Trustee Blunier suggested $1.00 per hour increase for both Ben Fehr and Ryan Durbin. The board agreed to increase the salaries for Ben Fehr and Ryan Durbin by $1.00 per hour.
Motion carried by roll call vote.
Ayes: Leman, Knepp, Hasler, Hodel, Blunier
Nayes: None
STREETS, ALLEYS AND ORDINANCE
FY18 BUDGET –Trustee Hasler would like to put a number in the budget for street projects. It was decided as stated later in the minutes to enter $110,000 in the street repair and replacement line item. Clerk Crumrine will enter the salary budget number which will reflect the raises.
FY18 STREET PROJECTS –Trustee Hasler revisited the subject of the upcoming street projects and how much money is available without paying out of the general fund and just using MFT funds. There is about $52,000 in MFT funds and $18,000 expected from Road and Bridge Tax. There was consensus from the board members at a previous meeting to just use the funds from these 2 sources for seal coating which will extend the 7 year rotation to 8 or 9 years. Hasler asked for the opinion of Josh Harken and Mark Aeschleman as to whether the village could forgo seal coating for 1 year so that money usually spent on seal coating could be used on the downtown project of asphalt removal and replacement and curb and gutter removal and replacement. Harken replied that skipping one year of seal coating would be ok, but he wouldn’t recommend skipping 2 years. Mayor Smith stated that he was not in favor of skipping the oil and chip for 2 years. Harken talked about a couple of options for splitting the work for the downtown improvements.Trustee Blunier suggested working on half of the downtown street project one year, then seal coating streets the next. Mayor Smith liked that idea. Trustee Hasler proposed for this year to remove and replace asphalt and curbs on West Broad Street and East Broad Street for an estimate of $67, 815 which includes striping. A second part of the proposal was to remove and replace curbs, sidewalks and asphalt on South Main Street in addition to removing and replacing a ramp. The remaining improvements this year would involve the intersection of Main and Broad Street. The total for all 3 parts would be about $178,000 minus MFT funds in the amount of approximately $70,000 would result in $108,000 being used out of the general fund. Trustee Hasler entered a budget figure for Street Repair and Replacement of $110,000 to start the downtown street project.
PUBLIC SAFETY AND INSURANCE
MONTHLY POLICE REPORT – There were no police report available at this time.
AMBULANCE AND CIVIL DEFENSE
CHIEF FRERICH’S REPORT – Chief Frerichs reported26calls with 16beingILS calls with 12 being handled by our own staff and 4intercepts. Chief Frerichs noted that this was a very busy month.
Chief Frerichs informed the board that the ALS upgrade is at a stand-still due to an application requirement of the State. Chief Frerichs also reported that there is an insurance plan available for the power cots which entails full coverage at a cost of about $800 per cot. Frerichs is expecting an email listing quotes of prices.
KNOX BOX SYSTEM – Trustee Knepp motioned to purchase a key for a Knox Box System at a cost of approximately $600; Trustee Blunier seconded. This was discussed at a previous meeting.
Motion carried by roll call vote.
Ayes: Knepp, Blunier, Hasler, Hodel, Leman
Nayes: None
VILLAGE PROPERTY
MAINTENANCE OF BALL DIAMOND – Trustee Leman motioned to pay RBRA for maintenance of the ball diamond in the amount of $2,000; Trustee Hodelseconded.
Motion carried by roll call vote.
Ayes: Leman, Hodel, Knepp, Hasler, Blunier
Nayes: None
OLD BUSINESS
Trustee Leman thanked everyone for a successful electronics recycling day.
ADJOURN SINE DIE
Mayor Smith asked for a motion to adjourn sine die. Trustee Blunier motioned to adjourn sine die; Trustee Hodel seconded.
Motion carried by voice vote.
The meeting was reconvened with the new trustees being seated.
Mayor Smith swore in Jennifer Crumrine as Village Clerk for a 4 year term. Clerk Crumrine administered the oath of office to Mayor Michael Smith, Trustee Bob Knepp, Trustee Wayne Blunier, Trustee Curt Leman and Trustee Jeremy Hilton. Mayor Smith then thanked everyone for serving on the board and stated that he looks forward to working with everyone.
ELECTION RESULTS – Mayor Smith canvassed the election results and noted Trustee Leman with 220 votes, Trustee Blunier with 222 votes, Trustee Hilton with 237 votes, Trustee Knepp with 262 votes, Clerk Crumrine with 270 votes and he, himself, with 262 votes. Trustee Blunier motioned to accept the canvassed results; Trustee Knepp seconded.
Motion carried by voice vote.
COMMITTEES
Mayor Smith stated that he tried to relieve some of the trustees that were assigned to heavier committees.Mayor Smith presented the committee list for the coming fiscal year as follows:
Ambulance and Civil Defense: Trustees Knepp (chair), Hodel and Leman
Board of Health: Trustees Hodel (chair), Hasler and Blunier
Finance and Offices: Trustee Blunier (chair), Knepp and Leman
Liquor Commission: Mayor Smith (chair), Hodel and Hasler
Local and Industrial Improvements: Trustee Leman (chair), Hilton, Knepp
Public Safety and Insurance: Trustee Hodel (chair), Hilton and Hasler
Streets, Alleys and Ordinances: Trustee Hasler (chair), Blunier and Leman
Village Property: Trustee Hilton (chair), Hodel, Knepp
Waterworks and Sewers: Trustee Blunier (chair), Hasler and Hilton
Trustee Hodel motioned to approve the committee list as presented; Trustee Hasler seconded.
Motion carried by voice vote.
NEW BUSINESS
Mayor Smith asked newly elected Trustee Jeremy Hilton to look into purchasing a monitor for the board room for projection.
UPCOMING MEETINGS
The next regularly scheduled Board meeting will be Monday, May15, 2017 at 7:00pm.There will also be a Water Committee meeting on Wednesday, May 17, 2017 at 3:00pm.
Mark Aeschleman thanked the board for the raises given this year.
ADJOURNMENT
TrusteeKneppmotioned to adjourn; TrusteeHilton seconded.
Motion carried by voice vote.
ATTEST:
Jennifer Crumrine
Village Clerk