Mobile Preprinted Bill Forms

TENDER DOCUMENT

FOR

PRINTING OF DIFFERENT DEPARTMENTAL

MOBILE PREPRINTED BILL FORMS

FOR THE YEAR – 2008-09

DATE OF SALE – 16/05/2008 to 02/06/2008

LAST DATE OF SUBMISSION – 13.00 hrs of 03/06/2008

DATE OF OPENING - 16.00 hrs of 03/06/2008

BHUBANESWAR TELECOM DISTRICT

TENDER NO: BSNL/Mobile/G-86/2008-09, DATED.09/05/2008

Cost:- 520/-

BHARAT SANCHAR NIGAM LIMITED

(A Government of India Enterprise)

O/o GENERAL MANAGER TELECOM DISTRICT

DOOR SANCHAR BHAWAN, UNIT-IX, BHUBANESWAR

No. BSNL/Mobile/G-86/2008-2009 Dt.09/05/2008

Tender Notice

Wax sealed open tenders are invited by the General Manager Telecom District, Bhubaneswar from the reputed/experienced printers for print and supply of Mobile Pre-printed Bill forms for the year 2008-2009. The prescribed tender forms and other details can be obtained from Sub-Divisional Engineer (General), O/o General Manager Telecom District, Bhubaneswar on production of Demand Draft for Rs.520/- (Rupees five hundred twenty only) non-refundable issued in favour of Account Officer (Cash), BSNL, O/o GMTD, Bhubaneswar from 16.05.2008 to 02.06.2008 during 11.00 hrs to 13.00 hrs on all working days. The prescribed tender form should be submitted in a sealed cover superscribed as “Tender for printing mobile pre-printed bill forms for the year 2008-09”, and be addressed to Shri Ganeswar Kar, AGM (Admn), O/o GMTD, Bhubaneswar and should be dropped in the tender box available in the chamber of AGM(Admn) O/o GMTD, Bhubaneswar upto 13.00 hrs of 03/06/2008.The tender will be opened by the tender opening committee on the same day at 16.00 hrs in the presence of the tenderer or their representatives.

Tender No. / Cost of the BID document / Estimated cost of tender / EMD
BSNL/ Mobile/ G-86/08-09 / Rs.520/- including VAT 4% / Rs.3.5 lakhs / Rs.7,000

A.G.M ( Admn )

O/o GMTD, BBSR.

2 DOCUMENT INVITING TENDER

Wax sealed open tenders are invited by General Manager Telecom District, Bhubaneswar on behalf of the BSNL from the bonafide/experienced Printers having own offset printing press with DTP facilities for printing & supply of mobile pre-printed bill forms to be used in this Telecom District for the year 2008-2009.

SCOPE OF WORK:

The prescribed mobile pre-printed bill form (the sample copy is available with SDE(GENERAL) of this office will be printed as per the specification in Annexure ‘C’.

QUANTUM OF WORK:

The quantity indicated in the tender form is only approximate & there is possibility of increase or decrease in quantity, depending on actual requirement.

SPECIFICATION OF WORK:

The detailed specification/description of work to be carried out is attached in Annexure ‘C’ of the tender application form.

TIME FOR EXECUTION:

The work has to be executed satisfactorily and printed materials are to be delivered within 15 days from the date of placement of order.

SUPERVISION OF WORK:

i)The work has to be commenced immediately by the successful tenderer and has to be executed/completed within the scheduled time.

ii)From the BSNL side, the Telecom District, Authority or any of his authorized representatives shall supervise the workmanship and other work related to the tender.

iii)The proof copy is to be submitted to the AO(CMTS), O/o GMTD, Bhubaneswar for corrections, if any and an approved copy obtained before printing.

iv)The corrected approved proof only has to be printed.

GENERAL CONDITIONS:

i)The tender must be accompanied with a Demand Draft of Rs.7000/- drawn in favour of Accounts Officer (Cash), BSNL, O/o the General Manager Telecom District, Bhubaneswar on any Nationalized/scheduled Bank situated in Bhubaneswar towards EMD without which the tender shall be liable for rejection.

ii)Tenders are to be addressed to Shri Ganeswar Kar, AGM(PR), O/o GMTD, Door Sanchar Bhawan, Unit-IX, Bhubaneswar and on the top of the sealed cover it should be superscribed as “Tender for pre-printed mobile bill forms for the year 2008-09”.

iii)The SSI Units registered with NSIC are exempted from paying EMD, but copies of valid registration indicating the monetary limit are to be enclosed with the tender. They may attend opening of tender alongwith original copy of the NSIC registration certificate, the case EMD exemption is sought for.

iv)The EMD will be released to the unsuccessful tenderers after finalization of the tender or 90 days from opening of tender whichever is earlier.

v)No interest will be paid on EMD.

Signature of the tenderer

vi)The successful tenderer has to pay a performance security deposit equal to 10% of the estimate cost in the form of Bank guarantee issued by a nationalized/scheduled Bank in favour of General Manager Telecom District, Bhubaneswar, valid for 18 months from the date of agreement.

vii)The security deposit will be refunded to the party only after satisfactory completion of the contract.

viii)In case of defective work and failure to complete the assigned work within the scheduled time, the security deposit in full or part shall be encashed and BSNL will be free to execute the work through any other agency. Before doing so, a notice in writing shall be given to the approved contractor who shall reply to the said notice within a weeks time. If no reply is received or on examining the reply, if it is found not satisfactory, the contract shall be cancelled.

ix)The successful tenderer will be required to sign an agreement in the proforma as at Annexure ‘A’ with the telecom District authority for executing the work. After a tenderer has been declared successful by the Telecom District authority, the successful tenderer and the Telecom District authority would be contracting parties for all purposes.

x)The contract will be rate running contract for one year from the date of agreement. It can be extend by a period of maximum 6(six) months in exigencies.

xi)The Telecom District authority reserves the right decrease the contract period and the scope of work. It also reserves the right to cancel the agreement at anytime without assigning any reasons.

xii)Conditional & incomplete tenders are liable for rejection.

xiii)The tender shall be evaluated by a committee approved by the Telecom District Authority.

xiv)The Telecom District Authority reserves the right to reject the tender/tenders without assigning any reason(s) thereof. It is also not binding on him to accept the lowest tender.

xv)The Telecom District Authority may prefer tenderers who have executed similar type of work earlier. The tenderer should have a DTP unit and suitable offset printer of his own. Proof of DTP and offset printer to be furnished.

xvi)The work against this tender will be executed under the overall control of the Telecom District Authority or any officer authorized for this work.

xvii)The printing should be done strictly as per the specifications. The contents of the form may vary at the time of issue of order for printing during the period of tender.

xviii)The Tenderer should have experience in printing similar such forms to the tune of 3 lakhs during last two years. Proof of experience shall be furnished. It shall be a certificate issued by an officer not below the rank of DE/AGM or equivalent.

RATES:

Rates should be quoted for the quantity shown in the tender application. Rate quoted should be inclusive of the cost of paper, printing, DTP charges, delivery charges. However the tax component shall be shown separately in the tender document indicating the %age and value thereof.

PAYMENT AND OTHER TERMS:

i)Payments shall be made against the bill which have to be submitted in duplicate. The bill shall be as per Retail Invoice of VAT guidelines, if VAT is applicable.

ii)The requirement will vary by about 25% either side and the material will be ordered in a phased manner.

Signature of the tenderer

iii)The payment shall be made through Account Payee Cheque after successful completion of the work and its complete delivery.

iv)The tenderer has to indicate the name of the Bank, Branch and A/C number. The payment shall normally be through NEFT/RTGS.

v)If the quality is not in accordance with the specifications, the consignment will be rejected in full or part or penalty will be imposed which is at the discretion of the officer who placed the order or his superior.

vi)Income Tax will be recovered as per appropriate rate.

DOCUMENTS TO BE SUBMITTED WITH TENDER:

i)EMD of Rs.7000/- (Seven thousand) only.

ii)Copies of Income Tax/PAN and TIN/SRIN registration certificate are to be submitted without which tender is liable for rejection.

iii)The experience certificate from concerned authority not below the rank of DE/AGM to the tune of 3 lakhs indicating that similar type of job was undertaken during last financial year.

iv)If the tender is submitted by a firm other than an individual, a certificate authorizing the person to sign the tender papers may be enclosed.

v)The tender form/Annexure ‘B’ & Annexure ‘C’ should be completed in all respects before submission.

vi)Proof of having own DTP & suitable offset printer.

vii)Sample of the paper indicating the GSM and make with due signature of the tenderer.

viii)BSNL Telephone Number with proof.

ix)Declaration of No Near Relatives in BSNL.

Signature of the tenderer

ANNEXURE – A

AGREEMENT

An agreement is entered in between BSNL as first party and the M/s ______as Second Party on behalf of the President of India on this ______day of ______2008 _____ for Printing of pre-printed Mobile bill forms.

Where as in response to the tender Notice No. BSNL/Mobile/G.86/2008-2009, dt.09.05.2008 issued by ______Telecom Disirict. M/s Shri ______has been declared successful tenderer for the work.

M/s Shri ______hereby undertake to carryout the work for printing of BSNL Mobile pre-printed bill form (s) as per the specimen which has to be completed within the delivery schedule.

M/s Shri ______further undertakes to fully abide by the terms and conditions as stipulated in the tender Notice No. BSNL/Mobile/G-86/2008-2009, dt.09.05.2008 referred to above and shall make good any loss caused to the Telecom District Authority. Further the successful tenderer will not divulge the information given for printing, nor shall in any way, utilize the information/pass on the information to any other authority.

Signature of the Contractor Signature of Head of Telecom Dist.

Name:

Address:

Witness: 1Witness: 2

Name:Name:

Address:Address:

Signature of the tenderer

ANNEXURE –‘B

TENDER FOR PRINTING OF PRE-PRINTED MOBILE BILL FORM

TENDER APPLICATION FORM

Sl. No. ______

Issued to: ______Date of Issue: ______

1.Name & Full address of the tenderer:______

______

Telephone No : ______

Name of the Authorized signatory who is empowered to sign the tender/other documents the deptt. ______.
Particulars of EMD:

DD/Cheque No. ______
Amount ______
Issuing Bank ______
Branch ______Date of issue ______

Is your firm a SSI Unit, and registered with NSIC?

If so, NSIC Regd. No. ______

(Documentary proof to be enclosed)

PAN No. ______(Self attested copy to be enclosed)

6.TIN/SIN No.______(Self attested copy to be enclosed)

7.Bank A/C details :-

(a)Name of Bank :

(b)Name of Branch & City :

(c)A/C No :

I have read & understood the tender schedule, the terms & conditions of the tender and also the specification supplied along with the tender schedule. I undertake to abide by all the provisions contained therein. Annexure ‘C’ has duly been filled in by me and the rate quoted in it is inclusive of all taxes.

Station ______

Date ______Signature ______

Seal of company ______

Signature of the tenderer

ANNEXURE – ‘C’

REQUIREMENT OF PRE-PRINTED CELLONE BILL FORM FOR 2008-09

1 / 2 / 3 / 4 / 5 / 6 / 7
SL
NO / NAME
OF FORMS / NO. OF
PAGES / SPECIFICATION/
DESCRIPTION OF FORMS / APPROX
QUANTITY
REQUIRED / RATE QUOTED
PER/1000
FORMS / REM-ARKS
1 / Cellone Bill form / 1
one sheet / Both side printing
(JK 75 GSM)
with single colour / 10,80,000

The requirement will vary by about 25% either side and the material will be ordered in phased manner.

Signature of the tenderer

DECLARATION

I …………………………………………………………., S/o …………….. ………………………………………… hereby certify that none of my relatives is/are employed in BSNL unit. In case at any stage, it is find that the information given by me is false/incorrect, BSNL shall have the absolute right to take any action as deemed fit without any prior intimation to me.

Signature of the Tenderer