INTERPLEX AT ALBANY LTDCAMPBELLSBAY TENNIS CLUB
Minutes for CBTC Committee Meeting 13 October2015
present: / John Roughan, Deece Guisinger, Anthony McNaughten, Graeme Thompson, Debbie Center, Ross Anderson, Kate Price, Rossana McNaughten
apologies: / Adam Thompson, Sam Oh, Marc Reitsma, Tim Ibbotson, Craig Burrows
item / description
Moved / Seconded

1.

/ Minutes of previous meeting / John / Kate

2.

/ Matters Arising / Action / Date
Super Sopper – super sopper has not been repaired satisfactorily as sponge is too thick. John to follow up.
Court fencing – balls keep slipping out so Graeme to get quote re fixing this issue
JC BMW Open Doubles tournament 29 to 31 January 2016
Sub-committee recommendations:
Ask Pat O’Rourke to be tournament director
$70 entry fee per team
Open and consolation men and women’s draw (Craig to sponsor consolation draw)
ATP doubles rules
Ask mid-week ladies to organize the food and keep 25% of profit
Kate to check with TNZ re advertising on their website
Anthony to prepare mock-up poster for Benefitz to print
Main draw prizes: Winners: $1500, Runners up $750 and third place $250
Life for Men to be sponsor
Graeme to gift over grips as extra prizes
Subscriptions and gate keys – subscription fees still outstanding. Court access to be terminated end of October if sub fees are not paid. Debbie and Ross to follow up. Debbie to do security key tally at the end of month
Chelsea Cup – Ross to speak with TNR re CBTC Women’s Chelsea Cup team
Security–key pad has been replaced and security software has been installed on bar PC. Go To My PC has also been installed allowing remote access / John
Graeme
Debbie
Kate
Anthony
Debbie
Ross
Ross

2.

/ Matters Arising contd. / Action / Date
Social tennis – Graeme to organize re-commencement of Wednesday
night tennis in November
Grant update – application forHot Shots grant near completion. Graeme to get affiliation number from TNR / Graeme
Graeme

3.

/ Administration / Action / Date
Correspondence
Received– invoices from Spark, Genesis Energy, Watercare (2), Global Security, Majic Lawn Man and EnviroWaste. Goods and Services Tax return, Companies Office acknowledgement of CBTC rule change, ASB merchant statements (2), Society cheque statement, Marsh Tennis Sure insurance renewal notification, Auckland Council notification that club liquor licence is granted.
Sent
Matters Arising
4. / Financials / Action / Date
Payments & Receipts– payment of:
$17,243.38 TNR affiliation fees
Approved for payment
Moved: Kate. Seconded: Anthony
Balance Sheet – confirmed current bank balance
Profit & Loss Statement– reviewed
Anthony moves that accounts be approved. Seconded: John
Grants
Other Matters– Kate to investigate Marsh Tennis Sure insurance renewal / Kate

5.

/ Tennis / Action / Date
Club Captains Report
Mid-Week Ladies Report
Junior report
Coaching Report

6.

/ Facilities / Action / Date

7.

/ Events / Action / Date
Tournaments
Club Events

8.

/ General Business / Action / Date

The meeting adjourned at 9.30pm

Minutesprepared by Rossana McNaughten, Club Secretary

The date of the next Committee Meeting isTuesday 10 Novemberat 7pm