MINUTESOF THE SUMMERVILLAGE OF YELLOWSTONE HELD ON JANUARY 25, 2011 AT 10:09 A.M.

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Attendance
Council
Administration
Appointments /
Alice Solesbury / Mayor
Wade Hanlan / Deputy Mayor / Via Teleconference
Reg Pointe / Deputy Mayor / Excused
Wendy Wildman / CAO
Heather Luhtala / Assistant CAO
None
Call to Order / 1. Call to Order
Mayor Solesbury called the meeting to order at 10:09 A.M.
Agenda
Motion1-11
(Agenda) / 2/3. Agenda Additions/Adoption
Wade Hanlan– that the January 25th, 2011 agenda be approved as presented.
Carried.
Minutes
Motion2-11
(Minutes-Regular Meeting) / 4. Confirmation of Minutes
Wade Hanlan – that the minutes of the December 1st, 2010Regular Council Meeting be approved as presented.
Carried.
Appointments / 5. Appointments
None
Financial
Motion 3-11
(Cheque Listing)
Motion4-11
(Bank Reconciliation)
Motion5-11
(Financial Reports) / 6. Financial
Cheque Listing
Wade Hanlan – that the Cheque Listing aspresented totaling $65,144.97 for cheques #1347 to #1355 – November 2010 be accepted for information.
Carried.
Bank Reconciliation
Wade Hanlan – that the Bank Reconciliation as at November 30th, 2010 be accepted for information.
Carried.
Financial Reports
Wade Hanlan– that the Income Statement, Expense Statement and Balance Sheet as at November 30th, 2010be accepted for information.
Carried.
Grant Report
n/a
Action Items
Motion6-11
(Tax Agreement #6395)
Motion7-11
(SV Planning Services Agreement)
Motion8-11
(Assessment Services Agreement)
Motion9-11
(ARB Services Agreement Extension)
Motion10-11
(AUMA – Mayors Caucus Meeting)
Motion11-11
(WILD Water Commission – Reg.Collaboration Grant)
Motion12-11
(Interim Operating Budget - 2011)
Motion13-11
(2011 Draft Budget)
Motion14-11
(ASVA – Email) / 7. Action Items
a) Tax Notification Properties
Tax Payment Agreement (Roll #6395)
Wade Hanlan – that Council approve the Tax Agreement for Lot 34, Block 5, Plan 7236KS (Roll #6395) as presented and authorize execution of same.
Carried.
Verbal Update on Roll #6357
The CAO reported that there is a private sale pending on the property and a verbal agreement that the outstanding taxes will be paid in full prior to the date of the public auction.
b) SV Planning and Development Services – Paul Hanlan
Wade Hanlan – that Council approve the agreement between the Summer Village of Yellowstone and Paul Hanlan (S.V. Planning and Development Services) as presented and authorize execution of same.
Carried.
c) Municipal Assessment Services Group Inc.
Wade Hanlan – that Council approve the proposedassessment services renewal agreement with Municipal Assessment Services Group Inc. (2011 - $4,800.00 per Annum / 2012 - $4,992.00 per Annum / 2013 - $5,188.00 per Annum) and authorize execution of same.
Carried.
d) Lac Ste. Anne County – Assessment Review Board Services Agreement Extension
Wade Hanlan – that Council approve in principal the Assessment Review Board Services Agreement Extension with Lac Ste.AnneCounty.
Carried.
e) AUMA – letter on 2011 Mayors Caucus Meeting – Feb. 16 in Edmonton
Wade Hanlan – that Council authorize Mayor Solesbury to attend the AUMA Mayors Caucus Meeting on February 16, 2011 at the Matrix Hotel in Edmonton.
Carried.
f) WILD Water Commission – Jan. 11 email on Regional Collaboration Grant Application
Wade Hanlan – that Council approve theWILD Water Commission application under the Regional Collaboration Grant Program for funding for the Business Plan, Legal Consultation, Service Rate Development and Coordination Fees - $150,000.00 non-matching.
Carried.
g) 2011 Interim Operating Budget
Alice Solesbury – that Council approve a 2011 Interim Operating Budget at ½ of the 2010 Operating Budget and that this 2011 Interim Operating Budget cease to have any effect once the 2010 Operating Budget is approved.
Carried.
h) 2011 Draft Budget
Wade Hanlan – that the discussion on the 2011 Draft Budget be accepted for information.
Carried.
i) ASVA – Jan. 17 email to participate in “Lakes – The Naked Truth II” Trade Shows x2 in Edmonton
Wade Hanlan – that Council accept for information the January 17, 2010 email from the ASVA in regards to “Lakes – The Naked Truth II” invitation to participate in the Edmonton Trade Show (x2).
Carried.
Information
Motion15-11
(Information Items) / 8. Information Items a) through w)
Wade Hanlan – that the following list of items be accepted for information:
  1. Alberta Transportation – Nov. 26 letter on 2010 Street Improvement Funding;
  2. Direct Deposit – December 14 notice - $13,666.00 SIP Funding;
  3. Direct Deposit – November 26 notice - $2,200 STEP Funding;
  4. Gov’t of Alberta Lands Division – Information Letter on Sale of Public Lands to Municipalities
  5. ASVA – Jan. 4 email on Alberta Parks Act – Bill 29;
  6. AUMA – Dec. 14 letter on Mayor’s Symposium – Jan. 13/14 in Edmonton;
  7. AB. Municipal Affairs – Dec.9 letter on property rights and legislation;
  8. AB. Health Services – Dec. 15 letter on reduced wait times;
  9. AB. Health Services – Dec. 2 letter on 5-Year Health Action Plan;
  10. MLA Paul Hinman – Dec. 14 letter on the Wildrose Caucus;
  11. Federation of Canadian Municipalities – letter on new deadline for completing infrastructure stimulus projects;
  12. Statistics Canada – Dec. 21 letter on new National Household Survey;
  13. MLADave Rodney – Jan. 4 email on Go Weekend;
  14. ASVA – Jan. 4 email on Mayors Caucus Meetings;
  15. Highway 43 East Waste Commission – Dec. 8 letter on other municipalities accessing County Transfer Stations;
  16. Lac Ste.AnneCounty – January 12th letter denying other municipalities access to County Transfer Stations;
  17. Lac Ste.AnneCounty – Dec. 14 letter advising 2010 Picnic FCSS final reporting is complete;
  18. Lac Ste.AnneCounty – notes on December 21 meeting to review Municipal Services Package;
  19. Lac Ste.AnneCounty – draft minutes on Regional Municipalities Meeting held Nov. 19 in Darwell;
  20. ASVA Board Meeting – draft minutes of December 13 meeting;
  21. Ministers Seniors Service Awards 2011-01-20;
  22. Christmas Cards – Town of Onoway, Municipal Assessment Services, Stand-Stone Waste;
  23. The Supreme Master Ching Hai International Association – Dec.27 letter and attachments.
Carried.
Committee Reports / 9. Committee Reports
Mayor Solesbury
-No Committee Report
Deputy Mayor Hanlan
-No Committee Report
Deputy Mayor Pointe
-Absent
CAO Report
-No CAO Report
Next Meeting / 10. Next Meeting
Wade Hanlan– that the next Regular Council meeting be scheduled for Wednesday, February 23rd, 2011 at 1:00 p.m. at the Wildwillow Enterprises Administration Office.
Carried.
Adjournment / 11. Adjournment
Mayor Solesbury declared the meeting adjourned at 11:05a.m.

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Mayor, Alice Solesbury Chief Administrative Officer, Wendy Wildman

Upcoming Meetings:

February 22, 2011 at 11:00 a.m. – Public Auction of Land - Wildwillow Enterprises Admin Office

February 23, 2011 at 10:00 a.m. – Next Regular Council Meeting – Admin Office