MINUTES, WEEK OF NOVEMBER 12, 2013

The Board of Trustees met on Monday, November 12, 2013, at the Butler Township Government Center, 8524 North Dixie Drive, Dayton, Ohio, at 7:00pm for a Regular Session to transact the business of the township.

Doug Orange, President, called the meeting to order.

Trustee, Martin Russell was not available for the meeting.

APPROVAL OF MINUTES

The Minutes of October 28, 2013, Regular Session, were submitted for approval. Michael Lang made a motion to table the Regular Minutes of October 28, 2013, with Doug Orange seconding and approving the motion.

The Minutes of October 28, 2013, Workshop Session, were submitted for approval. Michael Lang made a motion to table the Workshop Session Minutes of October 28, 2013, with Doug Orange seconding and approving the motion.

OATH OF OFFICE

Pete Baldauf was sworn into office as a member on the Board of Zoning Appeals. Mr. Baldauf was chosen to fill the vacant seat, previously held by Robert Cornett, through December 31, 2014.

NEW BUSINESS

Resolution #13-098 was submitted for approval to authorize the Township Administrator to Execute Change Order No. 2 for the Fire Station 88 Renovation Project. Michael Lang made a motion for approval of Resolution #13-098, as submitted, with Doug Orange seconding and approving the resolution.

Resolution #13-099 was submitted for approval to authorize the Township Administrator to Execute Change Order No. 2 for the I-70/I-75 Right-of-Way Beautification Project. Michael Lang made a motion for approval of Resolution #13-099, as submitted, with Doug Orange seconding and approving the resolution.

Resolution #13-100 was submitted for approval to authorize the Township Administrator to Accept the Bid for Sidewalks at Fire Station 88 and Enter Into an Agreement with America’s Decorative Concrete. Michael Lang made a motion for approval of Resolution #13-100, as submitted, with Doug Orange seconding and approving the resolution.

Resolution #13-101 was submitted for approval to authorize the Township Administrator to Contract with Reliable Construction Services to Purchase a New Fuel Dispensing System for the Service Department. Michael Lang made a motion for approval of Resolution #13-101, as submitted, with Doug Orange seconding and approving the resolution.

Resolution #13-102 was submitted for approval to authorize the Township Administrator to Enter Into a Contract with Dental Care Plus Insurance Company for Providing Dental Benefits for the Trustees and Full-Time Employees of Butler Township. Michael Lang made a motion for approval of Resolution #13-102, as submitted, with Doug Orange seconding and approving the resolution.

Resolution #13-103 was submitted for approval to authorize the Township Administrator to Enter Into a Contract with EyeMed for Providing Vision Insurance Benefits for the Trustees and Full-Time Employees of Butler Township. Michael Lang made a motion for approval of Resolution #13-103, as submitted, with Doug Orange seconding and approving the resolution.

Resolution #13-104 was submitted for approval to authorize the Township Administrator to Enter Into an Agreement with the Montgomery County Sheriff’s Office and the Board of County Commissioners to Provide Training to the Police Department. Michael Lang made a motion for approval of Resolution #13-104, as submitted, with Doug Orange seconding and approving the resolution.

A request was submitted for approval of payment for vacation leave, totaling (80) hours, on behalf of Kathy Baker in the Administration Office. Michael Lang made a motion for approval of payment for vacation hours, as submitted, with Doug Orange seconding and approving the motion.

A request was submitted to change the previously scheduled meeting from December 26th to be moved to Monday, December 30th at 5 PM, due to the large amount of activity around the holidays and in addition it will give us a few extra days to pay all of the bills we can before we close out the appropriations for the year. Michael Lang made a motion for approval to change the previously scheduled meeting from December 23rd to Monday, December 30th at 5 PM, as submitted, with Doug Orange seconding and approving the motion.

INFORMAL BUSINESS

Assistant Township Administrator, Erika Vogel provided a brief update on behalf of the Planning/Zoning Department. She reported that she has received a preliminary site plan for the Miller Lane Center V development, located on the corner of Miller Lane and York Commons Blvd. This development consists of two restaurants and one retail space. Finally, a reminder that the Business After Hours will be this Thursday, November 14th at 5 PM at Buckeye Harley to discuss the Township Cruise-In and Summer Jam Event.

Chief Cresie had no further business to report at this time.

Fire Chief Alig had no further business to report at this time.

Administrator, Kimberly Lapensee had no further business to report on behalf of the Service Department or Administration.

Mark Adams, Fiscal Officer reported that there will be a MCTA meeting on November 14th at Clay Township at 7 PM and dinner at 6 PM.

Trustee, Michael Lang wanted to congratulate Nick Brusky for winning the election and will be looking forward to serve with him on the board, and he further expressed his appreciation to Martin Russell with all the work he had done for the township in the past four years.

Trustee, Doug Orange also made congratulations to Mike Lang and Nick Brusky in winning the election. He also expressed his gratitude in working with Martin Russell over the past four years and wished him well.

AUDIENCE

There were no comments from the audience at this time.

Michael Lang reported that the trustees have reviewed the financial statements and made a motion for approval to pay the bills of the township, as submitted, with Doug Orange seconding and approving the motion.

Michael Lang made a motion for approval to adjourn the meeting at 7:20 PM, with Doug Orange seconding and approving the motion.

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DOUG ORANGE MARK ADAMS

PRESIDENT FISCAL OFFICER