Minutes Of theHAVA Meeting

Held on12th September 2017 at 18.00-20.15

Attendees Present Apologies Absent

Deborah Howarth / x
Cherie Cartwright / x
Christine Underwood / x
Maureen Lindsay (chair) / x
Leon Corbett (LTO) / x
Lucinda Yeadon / x
Christine Green / x
Kizzy Sheehan / x
Tim Clarke / x
Sarah Horsley / x
Steve Skinner / x
Robert Esterine / x
Liam Allinson / x
Sam Peters Esterine / x
Stuart Byrne / x
Item / Action / ACTION
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Apologies received from
Minutes from last meeting approved
Action log. Deborah has emailed all Board members asking which sub groups they wish to be on but not had replies from all. The other 2 items are related to the Shop and this is to be discussed later in the agenda.
Park – Leon has been looking at the park 3 year plan and working with Groundwork and Phil Staniforth with regards to this. The overall cost has gone up due to a contingency cost being included. The options are we pay the extra or revise the plan. The football posts have now been put in, the delay was due to them not being in stock as expected. Compensation is not available as this was not put into the agreement and is not part of Groundwork policy. Lessons to be learnt from this is when quotes are obtained to also find out delivery time and put in a penalty for late delivery. Match funding for years 2 and 3 may be available but no funding for year 1 as the available funds have all been allocated. Grants may be available from Sport England and these are to be looked into.
Action Deborah and Leon to look at available funding
A discussion then followed on the commuted sum for the park requested by LCC. The sum is to cover 10 years and is to be paid up front. The footpaths would be a total of £8000 and a sum of £95000 for the skatepark. Figures for the other equipment have not been given as they are for years 2 and 3. The fee for the paths include any repairs and weed removal twice a year, the Skatepark fee covered repairs, graffiti removal and a daily inspection 3 times a week. This has been questioned and Leon is still awaiting replies. Copies of the emails regarding these are available to Board members should they wish to see them. It was felt that these figures would seriously hamper the plans for the park due to the high costs. Lucinda explained that a commuted sum is standard but felt that they were high and would look into this.
Action Lucinda to enquire about commuted sum and liaise with Leon.
Deborah has spoken to Groundwork with regard to the feedback for the skatepark, and a report of the feedbackthat was given at the various venues is what they require. Sarah reminded the meeting that Groundwork want to be present at a forum meeting.
Action Robert to arrange a Skaters Forum
The Gazebo was put up outside the Co-op on 22nd August to inform local residents about the work of HAVA and to hand out newsletters. It was felt that this was a good exercise and should be repeated in the future. The theatre tickets were very popular and have all gone with a waiting list. It was felt that we need to concentrate on promoting job skills in the area as the Building trade especially are needing workers. The YMCA run a job club and pathways and Barca have links in this area for the NEETS. Deborah is in contact with Barca with regards to their links with Kirkstall Forge and The Leeds College of Building and is awaiting further information. Stuart Byrne mentioned that European match funding may be available to assist the older unemployed in the area.
Action Lucinda to see if she can get the unemployed statistics for the area. Robert, Christine G and Sarah to make a plan of action.
The HAVA 10k Challenge went very well with a total of 55 people attending over the 6 weeks. Some people have expressed an interest in this continuing as well as other activities for the school holidays. A total of 9 full marathons were completed by everyone and Kirkstall Leisure Centre kindly donated 6 free family swim vouchers for the top achievers, everyone received a certificate and medals were given to those who achieved 10k these were all well received by the participants regardless of age.
Christine still has not heard anything back from the Landlord or Estate Agent with regards to the questions raised re the shop and a business plan has not been drawn up. Stuart again offered to assist with this. Maureen stated she would rather see groups established first to see how premises would be used and it was agreed to put the plans on the back burner for now until we get a response from the landlord at least. Action Community Action group to create a survey to see what groups/activities are required by the community and look at holding a road show outside the Co-op again.
The only grant application in at the moment is the one regarding a war memorial, the applicant was unable to attend the arranged meeting and will re-arrange. Action Deborah to look at community profile to assist in grant applications and possibly make the Application forms simpler.
Maureen mentioned that we had a request for benches in the area, at the top of the hills from the Vespers to Vesper Lane. It was pointed out that benches outside the Co-op had been objected to previously due to the proximity of the ATM and ownership of the land is in doubt.
Action Green group to look into benches
Steve advised the Board that the Big Local plan was been adhered to and was encouraging cohesion. He encouraged the Board to re-read the plan every now and again to remind themselves of the goals. He distributed forms from the Big Local for the Board members to complete.
Maureen mentioned she has now had an agreement from Martin with regards to the use of the Hall by HAVA and has had it amended from 3 occasions to 4 days and 1 evening per year. The agreement she received from Martin states that the telephone line rental is not included in the £10,000 already paid to him for utilities and we have now been sent a bill for a further £672. There was some discussion with regards to this. Various opinions were expressed, some wished to pay the extra money and some felt that the £10,000 already paid should include the telephone line rental. With some wanting to part pay the bill as a gesture of goodwill and pay from now on. Action Tim and Cherie to meet with Martin to discuss the situation. Leon is to contact John to see if he has a copy of the original agreement as there is not one in the HAVA office.
A discussion was then had with regards to the laptops in the office as the Microsoft office package has expired on them. A single usage package was purchased for Deborah’s machine but this does not include Publisher. Action Deborah to purchase an external disc drive as no disc drive is in the laptops. Leon to look at options for the other machines and publisher.
The meeting finished at 8.20.
Date of next meeting 10th October 2017
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