MINUTES OF THE WINDSOR LOCKS HOUSING AUTHORITY

Tuesday, June 1, 2010 7:00 P.M.

120/124 Southwest Avenue Windsor Locks, CT 06096

The Windsor Locks Housing Authority met in Regular Meeting Tuesday, June 1, 2010 at 120/124 Southwest Avenue, Windsor Locks, CT, 06096 at 7:00 P.M., the date, time and place duly established for the holding of such meeting. The meeting was called to order at 7:00 P.M. by William Hamilton, Chairman.

ROLL CALL

The following were present: William Hamilton, Chairman, Gary McGuire, Vice Chairman Commissioner; Carl Philbrick, Commissioner; John Ferrari, Commissioner; Sister Helen Ryan, Tenant Commissioner; and Jaimie Mantie, Executive Director.

Also present: John S. Sullivan, CPA for the Housing Authority.

MINUTES

Gary McGuire, Vice Chairman Commissioner; made a motion to approve the minutes seconded by Sister Helen Ryan, Tenant Commissioner; to approve the minutes of the Tuesday, May 4, 2010, meeting as mailed, said minutes were approved unanimously.

PUBLIC INPUT

N/A

UNFINISHED BUSINESS

·  Executive Director Review will be discussed in Executive Session.

NEW BUSINESS

·  Presentation by John S. Sullivan, CPA for the Housing Authority. Mr. Sullivan presented the board a copy of the State, Federal and Section 8 Budgets for

July 1, 2010 to June 30, 2011. Mr. Sullivan reviewed each budget and each line item of the budgets in great detail. Gary McGuire, Vice Chairman Commissioner made a motion to approve the State, Federal and Section 8 Budgets as presented; seconded by John Ferrari, Commissioner; the motion was accepted unanimously.

·  Jaimie Mantie, Executive Director presented to the board an adjusted copy of the Section 8 Payment Standards. Ms. Mantie explained that the Section 8 Program is over spending the Monthly Housing Assistance Payments from HUD and suggests that the HA cut back on how much we are willing to pay for apartments. Mr. Sullivan examined the Section 8 current (3/31/2010) financials and agreed with Ms. Mantie’s statement, that the board should adjust the current rates. John Ferrari, Commissioner made a motion to approve the Fair Market Rent (FMR), Base Rent, and Payment Standard as presented; seconded by Sister Helen Ryan, Tenant Commissioner; the motion was accepted unanimously.

·  Jaimie Mantie, Executive Director presented the board an adjusted copy of the Laundry Room Policy. Ms. Mantie asked the board to approve an increase in the laundry fee charged. The current fee is $1.00 per load. Ms. Mantie is asking for the new rate to be $1.25. Sister Helen Ryan, Tenant Commissioner explained that the current laundry rate has been the same for the last 9 years. Ms. Mantie stated the after conducting a recent study of surrounding HA and local Laundromats, the HA price is very low. Ms. Mantie explained that after consulting with Automatic Laundry they made the suggestion of increasing the rate to $1.25 to $ 1.50. Ms. Mantie suggested the rate at first be the $1.25. Carl Philbrick, Commissioner made a motion to approve the new laundry rate as presented; seconded by Gary McGuire, Vice Chairman Commissioner; the motion was accepted unanimously.

·  Jaimie Mantie, Executive Director announced to the board, that the Fire Department sent the HA the annual letter requesting use of the field behind 124 Southwest Ave for the Annual Fireman’s Carnival taking place on July 8, 9, & 10, 2010. Ms. Mantie responded to the letter in the usual manner with one change to the parking pass policy. Ms. Mantie explained that this year each tenant in Southwest will be given a temporary parking pass, which could be used for one family member at a time. Ms. Mantie explained that she will give each board member and employee a pass to be used for the event. Ms. Mantie said the passes will be signed out and a fee will be charge is anyone who fails to return to pass.

·  Jaimie Mantie, Executive Director announced to the board the 12th Annual Conn-Nahro Convention & Exhibition being held on August 29 – September 1, 2010. Ms. Mantie stated the schedule has not been made public as of yet, but as soon as it is available then she will notify the board and take attendance for anyone interested in attending.

·  Jaimie Mantie, Executive Director presented to the board a proposal to change the current minimum rent from $25.00 to $50.00. Ms. Mantie read from HUD’s PIH Notice 2009-44(HA) Part g. “Minimum rent-The PHA may increase the minimum rent to $50.00.” Ms. Mantie asked for the board to consider this change. John Ferrari, Commissioner made a motion to approve the new minimum rent as presented; second by Carl Philbrick, Commissioner; the motion was accepted unanimously.

·  William Hamilton, Chairman asked to go to Executive Session for the Discussion of the Executive Director Employee Review Documents, Ms. Mantie was invited to attend the session. Executive Session began at 8:40 PM.

Executive Session ended at 9:05 PM.

ADJOURNMENT

There being no further business to come before the meeting, upon a motion by Gary McGuire, Vice Chairman Commissioner; and seconded by Carl Philbrick, Commissioner; the meeting was adjourned at 9:00 P.M.

Attest: ______(SEAL)

Jaimie Mantie, Executive Director

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