Minutes of the Village of Aurora Board of Trustees Meeting December 18, 2013
Present: Bennett, Murphy, Ominsky (arrived at 7:20), Taylor, and Van Orman
Others Present: Village Clerk Ann Balloni, Treasurer Deborah Brooks, Code Enforcement Officer Michael Piechuta, Village Historian Dr. Linda Schwab, Planning Board member Grace Bates, Village residents Dave Brooks, Laura Holland, Barbara Blom, Virgil and Jacci Farlow.
Call to Order: Mayor Bennett called the meeting to order at 7:05pm and all rose for the Pledge of Allegiance.
Approval of Minutes
November 20, 2013 Minutes – On motion by Trustee Taylor, seconded by Trustee Van Orman, the Village Board voted to approve the November 20, 2013 minutes.
AYES: Bennett, Murphy, Taylor and Van Orman
NAYS: None
Motion carried unanimously.
Changes to Agenda
Two resolutions were added to New Business.
Announcements
Clerk:
- Ken Zabriskie and Brian Fitzgerald filed a copy of their Right-of-Way agreement with the Village Office regarding Mr. Fitzgerald’s sewer line connection and Mr. Fitzgerald has agreed to the conditions stipulated by the Village Code Enforcement Officer and the Superintendent of Public Works.
- Planning Board member, Pat Bianconi, will continue to serve as Aurora’s representative on the Cayuga County Planning Board.
Visitor Recognition: Mayor Bennett welcomed all visitors.
Treasurer’s Report
November - On motion by Trustee Taylor, seconded by Trustee Van Orman, the Village Board voted to accept the November Treasurer’s Report.
AYES: Bennett, Murphy,Taylor, and Van Orman
NAYS: None
Motion carried unanimously.
Budget Modifications(correction of Account number from November 20, 2013)
Water Fund: $1,737.12 From F9060.8 Health Insurance
To F9010.8 NYS & Local Retirement
On motion by Trustee Taylor, seconded by Trustee Murphy, the Village Board voted to approve the Budget modifications for the Water Fund.
AYES: Bennett, Murphy, Taylor, and Van Orman
NAYS: None
Motion carried unanimously.
Abstract #7
On motion by Trustee Van Orman, seconded by Trustee Taylor, the Village Board approved the General Fund Abstract #7 for payment.
Voucher #s 228-230, 232-234, 236, 238-248, 250, 251, and 253-261.
Total: $7,795.08
AYES: Bennett, Murphy, Taylor, and Van Orman.
NAYS: None
Motion carried unanimously.
On motion by Trustee Taylor, seconded by Trustee Van Orman, the Village Board approved the Water Fund Abstract #7 for payment.
Voucher #s 233, 235, 249, 250, 252, and 256.
Total: $7,413.44.
AYES: Bennett, Murphy, Taylor, and Van Orman
NAYS: None
Motion carried unanimously.
On motion by Trustee Murphy, seconded by Trustee Taylor, the Village Board approved the Sewer Fund Abstract #7 for payment.
Voucher #s 229, 231, 233, 236, 237, 240, 250, 256, and 258.
Total: $3,411.27
AYES: Bennett, Murphy, Taylor, and Van Orman
NAYS: None
Motion carried unanimously.
Committee Reports
Code Enforcement Officer: Report attached to these minutes
Village Historian: Report attached to these minutes.
Buildings and Grounds: No report.
Parks and Recreation: No report. Mayor Bennett discussed potentially initiating an internship project for WellsCollege students to help design the fitness trail.
Streets and Public Safety: No report.
Water and Sewer: Trustee Taylor reported:
- Last day for leaf pick up was December 15th.
- The water line break in front of 288 Main St was repaired.
Old Business
IT Policy: Trustee Ominsky submitted a first draft of the policy and the Trustees focused on three priorities:
- Setting up a router for the village office separate from the firehouse that is password protected and encrypted.
- Integrate local and off-site backup storage for our computers. Local storage would be in a network attached storage device and off-site backup in the Cloud.
- Consider hiring an IT specialist.
The Trustees discussed hiring an IT specialist, but agreed that there are other readily available options for technical support in the area. Trustee Van Orman suggested having all employees sign an understanding of the policy document when it is implemented. The final draft of the IT policy should also include an appendix for employee use.
On motion by Trustee Ominsky, seconded by Trustee Taylor, the Village Board voted to authorize expenditures for a router and an external back-up network attached storage device.
AYES: Bennett, Murphy, Ominsky, Taylor, and Van Orman.
NAYS: None
Motion carried unanimously.
Dock Amendments (attached to these minutes): The Trustees held a work session on December 2, 2013 to discuss changes to the amendments including:
- 6.b.2 now reads – Docks shall be located as close as possible to the center of the rear property line.
- 6.b.3 now reads – Only one dock shall be permitted per lot.
- 6.b.5 now reads – Only one mooring buoy shall be permitted per lot, centered on the lot.
- 6.b.9 added – Sanitary pumping facilities shall not be allowed
- 6.c.3 added – including any enclosed water
- 6.d. – deleted the word “more” after marinas.
The amendments will now go to the Village Attorney for review.
New Business
Alternate Board Member Appointment:
VB RESOLUTION NO. 2013-48: APPOINTMENT AS ALTERNATE MEMBER TO THE COMMUNITY PRESERVATION PANEL/PLANNING BOARD
WHEREAS an Alternate Member is needed for the Community Preservation Panel and the Planning Board; and
WHEREAS the Alternate Member will receive the required training necessary; and
WHEREAS the appointment is conditional being that the Alternate Member cannot vote as a member of both boards on the same application; and
WHEREAS Frank Zimdahl has expressed an interest in serving as an Alternate Member;
NOW THEREFORE BE IT RESOLVED on the nomination of the Mayor, the Village Board of Aurora approves the appointment of Frank Zimdahl as an Alternate Member to the Community Preservation Panel and/or the Planning Board.
MOVED: Van Orman
SECONDED: Taylor
AYES:Bennett, Murphy, Ominsky, Taylor, and Van Orman
NAYS: None
Carried unanimously.
Records Disposal Authorization:
VB RESOLUTION NO. 2013-49: AUTHORIZING DISPOSAL OF VILLAGE RECORDS
WHEREAS the Village Clerk has identified certain records in the custody of the Village Clerk that are eligible for disposal pursuant to the New York State Record Retention and Disposition Schedule MU-1, and
WHEREAS a Records Destruction Authorization form listing those records, their MU-1 Series number, and their retention periods was submitted to the Village Trustees for their consideration,
NOW THEREFORE BE IT RESOLVED that the Village Board authorizes the Village Clerk to dispose of the records listed in accordance with State recommended disposal methods, and it is further
RESOLVED that the signed Records Destruction Authorization form be attached to the meeting minutes.
FIRST: Taylor
SECONDED: Murphy
AYES: Bennett, Murphy, Ominsky, Taylor, and Van Orman
NAYS: None
Carried unanimously.
Adjournment:
On motion by Trustee Van Orman, seconded by Trustee Murphy, the Village Board voted to adjourn the meeting at 8:10 pm.
AYES: Bennett, Murphy, Ominsky, Taylor, and Van Orman
NAYS: None
Motion carried unanimously.
Respectfully submitted,
Ann Balloni
Village Clerk