Minutes of the Town of Neepawaspecial Meeting of Council Held Tuesday July 21, 2015 At

MINUTES OF THE TOWN OF NEEPAWASPECIAL MEETING OF COUNCIL HELD TUESDAY JULY 21, 2015 AT 5:00 P.M. IN THE COUNCIL CHAMBERS, NEEPAWA MUNICIPAL OFFICE, 275 HAMILTON ST., NEEPAWA, MB

Present: Mayor Adrian de Groot, Councillors Jim Cockburn, Dean Dietrich, Darryl Gerrard and Murray Parrott; CAO Colleen Synchyshyn, Manager of Operations Denis Saquet, Municipal Clerk Jodi Baker.

Regrets: Deputy Mayor Isobel Jarema, Councillor Bill Stillwell
1.Addition to the Agenda

Resolution No: 2015 34783

Parrott/Dietrich
BE IT RESOLVED THAT the Council of the Town of Neepawa amend the agenda to include an in-camera item related to a development matter under current negotiation.
Carried

2. Approval of Agenda
Resolution No:2015 34784

Gerrard/Cockburn
BE IT RESOLVED THAT the Council of the Town of Neepawa amend the agenda to include an in-camera item related to a development matter under current negotiation.
Carried

3.5:00 p.m. Ellen Street - Sidewalk

Guests: Merle Siemas, Eileen Whelpton, Alma Mc Kelvey, Ray & Gwen Baryla, Amanda Naughton-Gale, Stephen Gale

CAO Synchyshyn gave an overview of the Ellen Street renewal, including financial information & proposed some sidewalk options for consideration.

·  Residents expressed concern with the overall communication of the project, were under the impression that the sidewalk was to be replaced and not happy with quality of grass and maintenance of yards;

·  Street is now lower which has increased the slope from yards and driveways to the street surface;

·  Wish to have the sidewalk replaced in a similar fashion as previous (option 2 - adjacent to street on south side) and at a width of 3 to 4 feet. No interest in pursuing other options;

·  Consultant will be doing a follow up on the project and outstanding and unsatisfactory issues can be brought forth to the contractor for remedy;

·  Council decision forthcoming at the regular meeting of August 4, 2015 with letters of reply to all residents.

4. 6:00 p.m. Westlake Employment Skills & Services – Funding Request

Guests: Manager Nancy Jo Moller, Chair Norma Somers, Board Members Yvonne Ferguson, Barb Bohn & Loren Huck

·  Funding required to maintain services could be split between 2015 & 2016 to reduce the impact to the Town of Neepawa’s budget this year.

·  Service Canada conducts business out of their office, contributing only a minimal amount of office supplies. There is a concern that if they were pushed too hard to pay some rent, they may remove the service.

·  If unable to sustain the expected funding levels, it will be necessary to consider reducing office hours & staff.

·  Working towards finding a new rental location, but recognize that the rental charges were extremely reasonable (subsidized) at the Resource Centre. The transition to a new rental location will have a drastic impact on their budget, making them further behind.

·  They have the option to request a budget amendment, but it is extremely difficult to get approval.

·  Classic case of federal and provincial downloading and agreement that the services are valuable to the Town of Neepawa. Council to assist in furthering the matter through political channels.

Resolution No:2015 34785

Dietrich/Gerrard
BE IT RESOLVED THAT the Council of the Town of Neepawa support Westlake Employment Skills and Services Centre Inc. with a financial contribution of $5,000.00 for the 2015/165m budget year.

Defeated

5. Victoria Quilts Canada – Space Request

Resolution No:2015 34786

Cockburn/Gerrard
BE IT RESOLVED THAT the Town of Neepawa agree that the classroom space at the Neepawa Resource Centre be temporarily occupied by the Neepawa branch of the Victoria Quilts Canada to store supplies, but only on the understanding that based on the decision of the Town of Neepawa to divest its interests in the building, the organization seek out a more permanent solution to meet their needs, and be prepared to vacate the building with minimal notice.

Defeated

6. In-Camera
Resolution No:2015 34787

Parrott/Cockburn
BE IT RESOLVED that the Council of the Town of Neepawa do now sit as a “Committee of the Whole In-Camera” to discuss a development matter.

Carried

7.Out of Camera
Resolution No:2015 34788

Dietrich/Cockburn
BE IT RESOLVED that the Council of the Town of Neepawa do now adjourn the “In Camera” session at 7:28 p.m.
Carried

5.Adjournment
Resolution No:2015 34789

Moved By:Bill Stilwell
Seconded By:Dean Dietrich
BE IT RESOLVED THAT The Council of the Town of Neepawa do now adjourn this Special Meeting of Council at 7:39 p.m.
Carried

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Mayor Chief Administrative Officer