MINUTES OF THE REGULAR MONTHLY BOARD MEETING
SEPTEMBER 10, 2012
The regular monthly meeting of the Members of the Board of the Kaskaskia Regional Port District was held on Monday, September 10, 2012 at the Port District office, 154 South Main Street, Red Bud, Illinois. Chairman George Obernagel called the meeting to order at 12:00 Noon, and upon the call of roll, the following Members were present: Charles Bauer, Virgil Becker, Mike Conrad, Brian Funk, Richard Guebert, Jr., Bernard Heck, Jr., Terry Liefer, Rodney Linker, Joe Luechtefeld, Robert Myerscough, George Obernagel, Robert Pautler, Dennis Rodenberg, Roger Rubemeyer, and Nancy Schilling. Also in attendance at the meeting were the following people: General Manager, Ed Weilbacher; Mark Rujawitz of Rhutasel & Associates; Keith Brinkmann from J. W. Boyle; Secretary, Donna Gariglietti; and Mr. Bill Enyart.
The Minutes of the August 13, 2012 Board Meeting were presented, and upon the motion of Member Charles Bauer, and the second of Member Brian Funk, Resolution No. 12-9-10-1 approving said Minutes was adopted by the Members of the Board.
The Minutes of the August 27, 2012 Professional Services Committee meeting were presented, and upon the motion of Member Brian Funk, and the second of Member Rodney Linker, Resolution No. 12-9-10-2 approving said Minutes was adopted by the Board.
The Minutes of the August 27, 2012, 2012 Engineering/Business Committee meeting were presented, and upon the motion of Member Brian Funk, and the second of Member Bernard Heck, Jr., Resolution No. 12-9-10-3 approving those Minutes was adopted by the Board.
The Treasurer’s Report of August 31, 2012 was considered, and upon the motion of Member Nancy Schilling, and the second of Member Terry Liefer, Resolution No. 12-9-10-4 was adopted, which provided that the Treasurer’s Report be approved and filed, a copy of which is attached to the official copy of these Minutes.
At this time, there was a general discussion by the Members of the Board regarding the bills that were received. Upon the motion of Member Brian Funk, and the second of Member Robert Pautler, Resolution No. 12-9-10-5 was adopted:
That bills in the amount of $8,286.50 are approved for payment.
The Chairman then introduced Mr. Bill Enyart, Democratic candidate for the 12th Congressional District seat. After speaking briefly, Mr. Enyart answered questions from the Members of the Board regarding issues they felt were of importance to the District.
Next, Keith Brinkmann, of J. W. Boyle, reported that the annual audit had been completed. He also commented that the District’s financial state had improved over the last year. Copies were available for the Members to review and will be approved at the next meeting.
General Manager, Ed Weilbacher, was then called upon for his monthly report. Site preparation for the grain terminal at Fayetteville has been completed, as well as some additional spoil site work.
The Village of Evansville is still in the process of planning an RV park. A development plan picture was distributed and discussed. There are still questions as to whether FEMA will allow, what permits are needed and if IDNR would approve of the park.
Mr. Weilbacher also stated that he had received a letter from Congressman Costello in which he stated that he strongly opposes the proposed reduction in the Kaskaskia Lock and Dam hours of operation. He will be meeting will Colonel Peabody to discuss the issue.
Randolph County will be working with the Port on the requirements for the IKE Grant to develop a strategic plan for the Port.
Nancy Schilling, Chairman of the Professional Services Committee, reported on the meeting that was held to discuss the General Manager’s contract and suggested changes. Upon the motion of Member Terry Liefer, and the second of Member Brian Funk, Resolution No. 12-9-10-6 was adopted:
That the proposed employment contract for Ed Weilbacher is approved.
Robert Myerscough, Chairman of the Business Committee, reported on the meeting that was held jointly with the Engineering Committee to interview the two companies who submitted proposals to operate the Fayetteville Terminal. It was the consensus of those present to proceed with St. Clair Service Company. General Manager, Ed Weilbacher, reported that he, George Andres, and representatives of St. Clair Service had visited Gateway FS’s Evansville facility and KRPD #2 to look at the barge moving systems. If any permanent structure is not located in the river, a COE 404 permit will not be needed. Upon the motion of Member Robert Myerscough, and the second of Member Brian Funk, Resolution No. 12-9-10-7 was adopted:
That the Port District proceed to negotiate with St. Clair Service to operate the Fayetteville Terminal and complete an operator agreement. Time is of the essence and it should be completed within 30 to 60 days after our Attorney has reviewed the draft.
Members Terry Liefer and Joe Luechtefeld abstained from voting.
Next, there was a discussion regarding rescheduling the November Board meeting. Upon the motion of Member Brian Funk, and the second of Member Dennis Rodenberg, Resolution No. 12-9-10-8 was adopted:
That the November Board meeting be held on November 5, 2012 at 12:00 Noon.
There was also a discussion regarding notifying the Members by e-mail of all Board and Committee meetings. They would no longer receive their packets thru the postal system. Those Members who filled out the form choosing to do so were: Virgil Becker, Mike Conrad, Brian Funk, Richard Guebert, Jr., Terry Liefer, Rodney Linker, Joe Luechtefeld, Robert Myerscough, George Obernagel, Robert Pautler, Dennis Rodenberg, Roger Rubemeyer, and Nancy Schilling.
Mark Rujawitz, of Rhutasel & Associates, reported that he completed the IDOT grant application for the road into the Fayetteville Terminal, and he has forwarded it to St. Clair County for their signature.
The dredging at the Lock and Dam and in the lock chamber has been completed. Any remaining funds for dredging will be reserved for Fayetteville.
A letter was sent to Sims Metal Management regarding the renewal of their lease. Language was added to the lease limiting the working day hours due to excessive noise.
Mr. Weilbacher also took Jerry Costello II on a tour of the District’s various facilities.
The annual LKSI Barge Trip was held on September 7th. The evening was dedicated to Congressman Jerry Costello, who is retiring next year. The theme for the evening was “Thanks For The Memories”.
Mr. Weilbacher also made a site visit to the Bob Voges farm regarding a gully going into the river. When the river was changed for navigation, a structure was installed to control the grade and safely drop the runoff down to the river level. After 40 years, the structure has worn out and needs to be replaced. It is on IDNR land and they need to replace it.
There being no other business to come before the Members of the Board, upon the motion of Member Brian Funk, and the second of Member Charles Bauer, the meeting was adjourned at 1:40 P.M.
Donna Gariglietti, Secretary