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01-10-11 COUNCIL MEETING MINUTES * PAGE

MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL

HELD MONDAY, JANUARY 10, 2011 AT 7:30 P.M.

IN THE COUNCIL CHAMBERS, CITY HALL

ROLL CALL

Mayor Joseph M. Holder called the regular meeting of the Pinckneyville City Council to order at 7:30 p.m. in the Council Chambers, City Hall. Members present: Commissioners Samuel J. Fulk, August Kellerman, David Stone and Mayor Joseph M. Holder. Members absent: None. Administrative staff present: City Clerk Frances I. Thomas, City Attorney Roger Seibert and City Treasurer Arthur F. Reese.

PREVIOUS MINUTES

Motion by Commissioner Fulk, seconded by Commissioner Kellerman to approve the previous minutes of the December 27, 2010 meeting as presented. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

TREASURER’S REPORT

Motion by Commissioner Kellerman, seconded by Commissioner Stone to approve the Treasurer’s Report as prepared by City Treasurer Arthur F. Reese, including Treasurer’s Report For The Month Ending: December 2010, Treasurer’s Report December 31, 2010 Compared To December 31, 2009, Unrestricted Bank Balances (Only) Treasurer’s Report December 31, 2010 Compared To Last Four Years and the Payroll Check Register December 30, 2010. The natural gas bill in the amount of $265,647.31 is due January 20, 2011. Application should be made by the Airport Board of Managers for reimbursement of expenses on the airport T-hangar project. Copies of the cancelled checks with be forwarded to the board. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

ACCOUNTS PAYABLE

Motion by Commissioner Kellerman, seconded by Commissioner Stone to approve the accounts payables, as presented. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

CORRESPONDENCE

Economic Development Consultant Carrie Gilliam reported her office has been very busy. Quarterly and annual reports have been prepared and submitted. Plans are being made for the annual clean up day in April. Grants and loans are being sought for the new fire trucks. She has been working with the hotels and motels to increase revenue in the Hotel and Motel Tax Fund.

- The ground breaking for the new high school has been set for 9:00 a.m. on Tuesday, February 22, 2011.

- Mayor Holder reported he is investigating financing the new fire truck through USDA low interest loans and is completing a “pre-application” for the funds. He is also researching local lender financing as well as interim financing.

APPROVAL – STREET DEPARTMENT PURCHASE

Motion by Commissioner Fulk, seconded by Commissioner Stone to approve the purchase for Mosquito Control – Excalibur 4-4 (55 gal/drum) need 2 -55 gal/ drums. Price per drum $2,664.00 x 2 = $5,328.00, and ULV Flush Solution – need 4 – 5 gal/ pails. Price per pail $165.00 x 4 = $660.00. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

COMMISSIONER KELLERMAN REPORT

Commissioner Kellerman reported that the Muscular Dystrophy Association (MDA) Lock-up Fund Raiser will be January 11, 2011. This is a good cause contributing to the research into the cause and the possible cure of the 43 neuromuscular diseases also helping to provide wheelchairs, treatment and summer camp to qualifying individuals.

- Fire Chief Jim Gielow reported the fire department recently raised $3,100.00 for MDA at their boot block.

APPROVAL H.M. & G. PERMIT APPLICATION WEST LAKE ROAD

Motion by Commissioner Stone, seconded by Commissioner Fulk to approve the agreement for plans and permit application for the West Lake Road Water Main Project between the City and H.M. & G. Engineers, Inc. including Design and Permit Application for water mains along W. Lake Road and Phlox Road, as placed on file at the previous meeting. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

Commissioner Stone requested an executive session later in the meeting for Section 2(B)(1) Appointment, employment, or dismissal of an employee or officer,

APPOINTMENT TO VACANCY PUBLIC HEALTH AND SAFETY

Motion by Commissioner Stone, seconded by Commissioner Fulk to approve the Mayor’s appointment of Kevin B. Hicks to the office of Commissioner of Public Health and Safety, the unexpired term following the resignation of Martin Beltz. Mayor Holder recommends Mr. Hicks following consultation with Police Chief John Griffin and Fire Chief Jim Gielow and recommendation of former Commissioner Beltz. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

FIRE DEPARTMENT INCENTIVE PROGRAM

Motion by Commissioner Fulk, seconded by Commissioner Stone to approve Fire Chief Gielow request for permission to institute a training attendance incentive program. The program would reward those firefighters that attend at least nine of the twelve monthly training meetings in 2011. They will receive a $75.00 gift certificate to a local merchant. This would be paid out in January of 2012. The Rural Fire District Board has approved this program. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

R-2011-01 – APPROVING RELEASE PERRY POINTE LLC

Motion by Commissioner Fulk, seconded by Commissioner Stone to approve Resolution R-2011-01, Authorizing the Release of All Interest of the City in Perry Pointe, LLC; the Wildwood Subdivision and Huntwood Subdivision in the City by Reason of Declarations of Termination of Rights and Titles. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

REPORT – FIRE DEPARTMENT SUMMARY OF 2010 FIRE CALLS

Mayor Holder reported on the three year Summary of City Fire Department Fire Calls 2008-2010 as prepared by Fire Chief Jim Gielow. Total calls in 2008 - 45, 2009 - 37 and 2010 – 35. The Total Fire Loss for the year 2010 was $2,905.00.

RE-APPOINTMENT – SOUTHWEST ILLINOIS TOURISM BOARD

Motion by Commissioner Fulk, seconded by Commissioner Stone to approve the reappointment of Tibretta Reiman and Wilber Engelhardt to the Tourism Board of the Tourism Bureau of Southwestern Illinois. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

RURAL HERITAGE MUSEUM DCEO GRANT

Motion by Commissioner Kellerman, seconded by Commissioner Stone to Approval of payment upon receipt of funds from DCEO Grant to Brand Electric for work at the Illinois Rural Heritage Museum in the amount of $17,500.00. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

EXECUTIVE SESSION

Motion by Commissioner Stone, seconded by Commissioner Kellerman to move the meeting to Executive Session at 8:00 p.m. for Section 2(B)(1) Appointment, employment, or dismissal of an employee or officer; and Section 2(A)(h) Litigation, pending or probable. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

RETURN TO THE REGULAR MEETING

Motion by Commissioner Fulk, seconded by Commissioner Kellerman to return to the regular meeting at 8:56 p.m. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.

ADJOURNMENT

Motion by Commissioner Fulk, seconded by Commissioner Kellerman to adjourn the meeting at 9:00 p.m. On roll call: Commissioners Fulk, Kellerman, Stone and Mayor Holder voted YEA. NAYS: None. Motion declared carried.