Minutes of the Regular Board Meeting Held Monday, June 13, 2016

MINUTES OF THE REGULAR BOARD MEETING HELD MONDAY, JUNE 13, 2016

The Piggott School District Board of Education met in a Regular Meeting on Monday, June 13, 2016 in the District Administrative Office. Members present were Jeff Benbrook, Hope Burns, Chris Roberts and Jennifer Rahn.

The meeting was called to order at 5:30 P.M. by the President, Jeff Benbrook.

A motion was made by Chris Roberts to approve the consent agenda. The motion passed 4 to 0.

Superintendent, Mrs. Powell recognized Zane Henderson and Katelyn Maynard for their accomplishments at State Special Olympics.

Brad Dunlap arrived at 5:31 P.M.

Superintendent, Mrs. Powell recognized Casey Knight for receiving a grant in the amount of $4,000 for Science and Technology in the 4th grade and Michael Harrell for receiving a grant in the amount of $5,000 for technology in the old gym.

Superintendent, Mrs. Powell recognized students Macey Powell and Emily Conley for placing 1st in the stock market game.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to accept the bid from Dennis Neal Resurfacing for repairing the walls and floors in the middle school gym in the amount of $9,480.00 to be paid with Bond Funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to approve the attached list of changes to Board Policies effective July 1, 2016. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to

approve the attached licensed and classified salary schedules and changes to the personnel policies effective July 1, 2016. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to approve the attached bid from Superior Sewing and Vacuum Inc. in the amount of $8,853.09 for 3 sewing machines, cutting mats, rotary cutter, rulers and replacement blades and supplies to be purchased with Carl Perkins Funds due to the location and service available. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to allow Life Strategies to use a room/office for the 2016-2017 school year. The motion passed 5 to 0.

The Board discussed the possible donation of land from David Ballard and his family that lies directly behind the practice area to be used for a track. The Board noted that it was a very generous offer but at the present time it was not feasible to put the track there.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to approve the bid from Turf Renovations, LLC in the amount of $660,548.00 for football field renovations and a track with the football field being the first priority. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to accept the bid from Stonebridge Construction, LLC in the amount of $226,320.00 for the Piggott Elementary School Gymnasium & Cafeteria HVAC Replacements,sidewalksan awning to be paid for from Bond Funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to approve the contract for Civilogic Engineering Services from Malicoat Winslow Engineers, PC in the amount of $4,250.00 to help with the design to fix the drainage problem at the Elementary and the contract for Civiologic Engineering Services from Malicoat Winslow Engineers, in the amount of $8,500.00 to help with the design to fix the drainage problem at the High School. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to approve the contract with Brett Kingrey for the 2016-2017 school year for Academic Facilities Planning Consultant in the amount of $7,500.00. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to have one polling site for the 2016 School Board election atthe Piggott Community Center. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to adopt the attached Proposed Budget of Expenditures with Tax Levy for Fiscal Year Beginning July 1, 2017 to and including June 30, 2018 and to approve all related election documents. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to appoint Charnelsa Powell, Superintendent, as Ex-Officio Financial Secretary and to authorize the Superintendent and District Treasurer to sign checks. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to approve the bid from ASBA Risk Management Program for property, vehicles and mobile equipment insurance in the amount of $52,925.64. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to approve the transfer of up to $10,734.94 from Operating Funds to food service to cover student accounts in the red. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to approve the bid from Watson Oil Company for 1,000 gallons of 87 Octane gasoline at 1.99 per gallon. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to approve the bid from School Messenger $2,325.00to be paid for from NSLA funds, the bid from Renaissance Learning for Accelerated Reader, STAR Reading, STAR Early Literacy and STAR Math in the amount of $12,994.75 for the 2016-2017 school yearto be paid for from NSLA and Title I funds, the bid from SHI in the amount of $4,600.00 for Microsoft Desktop Education for License to be paid for from operating and the bid from Harris School Solution in the amount of $2,149.94 for Etritionto be paid for with food service funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to approve the bid from John Deere for a 2016 John Deere X380 Tractor with 48 Accel Deep in the amount of $4,455.00. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to approve the attached High School bell schedule for the 2016-2017 school year for on a one year trial. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to approve the bid from Houghton Mifflin Harcourt for HMH Journeys K-6 Premium – Teacher Materials and Professional Development in the amount of $25,383.39 and the student materials in the amount of $59,864.18. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to approve the bid from Houghton Mifflin Harcourt for Social Studies for the upper grades in the amount of $9,618.53. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to go with area schools in a consortium to purchase food for the 2016-2017 school year. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to approve the purchase of items on the attached list from Compass Group for the cafeteria in the amount of $2,941.09. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to approve the attached student handbook changes for the 2016-2017 school year. The motion passed 5 to 0.

The Board told the Superintendent to try and have bids for a driver’s education car by the July Board Meeting.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to change the time of one Board Meeting Quarterly beginning with the August 2016 meeting and have PD before the meeting. The motion passed 5 to 0.

Superintendent, Mrs. Powell updated the Board on the Tuck pointing being almost finished and the gym floor at the elementary school being almost finished.

Board President, Jeff Benbrook waived the motion to enter executive session.

Board President, Jeff Benbrook waived the motion to return to open session.

A motion was made by Hope Burns to amend the agenda to visit items 1, 2, 3, 7, 8, 9 and 15. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to hire Diana Vanderkooi as Parent Center Aide for the 2016-2017 school year as per Board Policies and Salary Schedules. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to hire Erica Harris as Reading Specialist/Dyslexia Specialist for the 2016-2017 school year as per Board Policies and Salary Schedules. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to hire Nancy Seal as Special Ed Aide for the 2016-2017 School year as per Board Policies and Salary Schedules. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to hire Codi Lancaster as Volleyball Coach/teacher for the 2016-2017 school year as per Board Policies and Salary Schedules. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to hire Seth Medlen as Girls Basketball Coach/teacher for the 2016-2017 school year as per Board Policies and Salary Schedules. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to assign Alan Rabjohn as Head Baseball Coach for the 2016-2017 school year as per Board Policies and Salary Schedules. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to accept the letter of resignation form David Reynolds as Teacher/Coach effective at the end of the 2015-2016 school year. The motion passed 5 to 0.

Board President, Jeff Benbrook adjourned the meeting.

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President Secretary