MINUTES OF THE REEDSPORT CITY COUNCIL REGULAR SESSION JANUARY 8, 2007, 7:30 P.M. CITY HALL COUNCIL CHAMBERS.
PRESENT: Mayor Jim Hanson (out-going)
Mayor Keith Tymchuk (in-coming)
Councilors Mike Macho (incumbent), Bill Otis, Stan Washington, and Bill Walker, Diane Essig (in-coming), Tonya Wahl (in-coming), Ruth Hash (out-going)
City Manager, Rick Hohnbaum
City Attorney, Steve Miller
OTHERS PRESENT: Jack Detweiler, Carey Jones, Ramel Jones, Mary Lindeman, Jack Lindeman, Donna Train, Chuck Mandala, Mary Clark, Lee Bridge, Lorelyn Lorence, Sid Boddy, Clarice Otis, Jennifer Tymchuk, Arlys Hanson, Jolene Guzman, Al Villeneuve, Sue Cousineau, Kim Olson, Larry Olson, Debbie Mckinney, Gary Essig, Patrol Officers, Shawn Essex, Vera Koch, Diane Novak, Floyd Dollar, Judy Macho, Deanna Schafer, Janelle Evans, Dennis Mcquire, Bill Moldt, Crystal Holden, Tom Anderson, Harold Rose, Dave Courtney.
MEETING CALLED TO ORDER:
Mayor Jim Hanson called the meeting to order.
PLEDGE OF ALLEGIANCE:
PRESENTATIONS: Recognition of Outgoing Mayor Jim Hanson and Councilor Ruth Hash
MAYOR AND COUNCILORS SWORN-IN:
City Recorder Deanna Schafer administered the Oath of Office to Mayor Keith Tymchuk and to Councilors Mike Macho, Diane Essig, and Tonya Wahl.
New in-coming Mayor and Councilors exchanged places with out-going Mayor and Councilors.
PROCLAMATION: Recognition of Retiring Sgt. Carey Jones.
CITIZEN COMMENTS:
This time is reserved for citizens to comment on items that are not on the Agenda. Maximum of five minutes per item, please.
None.
CONSENT CALENDAR:
Routine items of business that require a vote but are not expected to require discussion by the Council are placed on the Consent Calendar and voted upon as one item. In the event that a Councilor or citizen requests that an item be discussed, it will be removed from the Consent Calendar and placed on the Business Agenda.
1. Approve minutes of the Regular Council meeting of November 6, 2006.
2. Approve minutes of the Regular Council meeting of December 6, 2006.
3. Approve minutes of the Work Session of December 6, 2006
4. Shall the City Council adopt an ordinance amending certain provisions of the Reedsport Municipal Code, establishing a storm water systems development methodology and fee? (Council Letter 007-001)
One of the Council goals for 2006 was to establish a storm water systems development charge. In order to achieve this goal the Council hired Dyer Partnership to complete a storm water SDC study establishing a methodology for the fee. The results of this study were presented to the Council at the December 4, 2006 Council meeting. The study established a maximum allowable fee of $878.00 for the storm water.
The Council directed staff to complete an Ordinance which amends the Reedsport Municipal Code and incorporates the new study and sets the fee at the maximum amount allowed. The Ordinance has been drafted and is ready for adoption.
It is recommended that the Council adopt an Ordinance amending the Reedsport Municipal Code, establishing a storm water systems development methodology and establishing a fee; and that Ordinance number 2007–1068 be assigned as the title.
*1. Adopt an Ordinance amending the Reedsport Municipal Code, establishing the storm water systems development methodology and fee; and that Ordinance number 2007-1068 be assigned as the title.
5. Motion to approve the Consent Calendar.
Councilor Bill Otis moved that the City Council approve the consent calendar.
Councilor Mike Macho seconded the motion.
MOTION:
that the City Council approve the consent calendar.
VOTE:
A vote was taken on the motion with the following results:
AYES 7 NAYES 0
(Mayor Tymchuk, Councilors Wahl, Macho, Otis, Essig, Washington and Walker voted in favor of the motion.)
Mayor Tymchuk declared the motion passed unanimously.
BUSINESS AGENDA:
Rules for receiving public input on Business Agenda items are available at the meeting.
1. Motion to approve the Business Agenda.
Councilor Macho moved that the City Council approve the Business Agenda.
Councilor Wahl seconded the motion.
MOTION:
that the City Council approve the Business Agenda.
VOTE:
A vote was taken on the motion with the following results:
AYES 7 NAYES 0
(Mayor Tymchuk, Councilors Wahl, Macho, Otis, Essig, Washington and Walker voted in favor of the motion.)
Mayor Tymchuk declared the motion passed unanimously.
Regular Business:
1. Whom shall the City Council elect to serve as President of the Council for the period January 9, 2007 to January 5, 2009?
Chapter IV, Section 17 of the 2006 City of Reedsport Charter specifies the following:
“President of the Council. At its first meeting after this Charter takes effect and thereafter at its first meeting of each odd-numbered year the Council, by ballot, shall elect a president from its membership. In the Mayor’s absence from a Council meeting, the president shall preside. Whenever the Mayor is unable to perform the functions of his office, the president shall act as Mayor, shall have all the powers of the Mayor, including the authority to co-sign all orders on the treasury with the City Recorder.”
Councilor Stan Washington was the immediate past President of the Council.
2. Whom shall the City Council elect to serve as Alternate President of the Council for a defined period of time?
Chapter IV, Section 17 of the City of Reedsport Charter of 2006 provides the following:
"..... Whenever the Mayor is unable to perform the functions of the office, the president shall act as Mayor, shall have all the powers of the Mayor, including the authority to co-sign all orders on the treasury with the City Recorder.
Whenever the Council shall find a need to authorize a member of the Council to act as Mayor in the absence of the Mayor and the president of the Council, it may by motion authorize one additional member in addition to the Mayor and the president to act as Mayor, to have all the powers of the Mayor, including the authority to co-sign all orders on the treasury with the City Recorder, so long as the motion specifies a definite, fixed time period during which the authority is to continue."
Councilor Ruth Hash was the immediate past Alternate President of the Council.
Councilor Stan Washington nominated Councilor Bill Otis to the position of President of the Council.
Councilor Bill Otis nominated Stan Washington to the position of President of the Council.
Councilor Mike Macho moved to elect Councilor Bill Otis President of the Council and
Councilor Stan Washington alternate President of the Council to serve from January 9,
2007 to January 7, 2008, and at that time the positions will be reversed to serve from
January 8, 2008 to January 5, 2009.
Councilor Bill Walker seconded the motion.
MOTION:
that the City Council elect Councilor Bill Otis President of the Council and
Councilor Stan Washington alternate President of the Council to serve from January 9, 2007 to January 7, 2008, and at that time the positions will be reversed to serve from January 8, 2008 to January 5, 2009.
VOTE:
A vote was taken on the motion with the following results:
AYES 5 NAYES 0
(Mayor Tymchuk, Councilors Wahl, Macho, Essig, and Walker voted in favor of the motion.)
Councilor Washington and Councilor Otis did not cast a vote.
Mayor Tymchuk declared the motion passed unanimously.
3. Shall the City Council ratify the Mayor's appointments to the City Boards and Committees?
The following Boards and Committees have vacancies that are filled by appointment by Mayor.
Committee vacancies were advertised in the local Media and posted at Reedsport City Hall.
The following applications were received from the following:
Reedsport Branch Library Advisory Board: / 1 Vacancy / 31-Dec-10 / Appointed4 year Term / 1 Vacancy / 31-Dec-09 / by Mayor
Applicants / Ruthanne Skinner / Incumbent
Philip Finch
Leon Bridge
City Tree Board: / 1 Vacancy / 31-Dec-09 / Appointed
3 year Term / 1 Vacancy / 31-Dec-07 / by Mayor
Applicants / Dona Kenagy / Incumbent
Susan Martin
Dangerous Building Abatement: / 1 Vacancy / 31-Dec-07 / Appointed
3 year Term / 3 Vacancy / 31-Dec-08 / by Mayor
Applicants / Garth Pollard
The following appointments were made by Mayor Tymchuk.
Reedsport Branch Library Advisory Board: / Ruthanne Skinner / 31-Dec-10 / Appointed4 year Term / Leon Bridge / 31-Dec-09 / by Mayor
City Tree Board: / Dona Kenagy / 31-Dec-09 / Appointed
3 year Term / Susan Martin / 31-Dec-07 / By Mayor
Dangerous Building Abatement: / Garth Pollard / 31-Dec-08 / Appointed
3 year Term / by Mayor
Councilor Bill Walker moved that the City Council ratify the Mayor's appointment to the City's
Boards and Committees.
Councilor Mike Macho seconded the motion.
MOTION:
that the City Council ratify the Mayor's appointment to the City's Boards and Committees.
VOTE:
A vote was taken on the motion with the following results:
AYES 6 NAYES 0
(Councilors Wahl, Macho, Otis, Essig, Washington and Walker voted in favor of the motion.)
Mayor Tymchuk did not cast a vote.
Mayor Tymchuk declared the motion passed unanimously.
4. Shall the City Council appoint members to the City's boards and committees?
On December 31st of each year, various positions on the Reedsport citizen participation boards and committees expire. The City has the following citizen committees that have appointment terms which expired on December 31, 2006:
Budget Committee: / 2 Vacancies / 31-Dec-09 / Appointed7 members / 1 Vacancy / 31-Dec-08 / by Council
2 Vacancies / 31-Dec-07
Applicants / Chuck Mandala / 31-Dec-09
Roy Swift / 31-Dec-09
Mark Bedard / 31-Dec-08
Noel Aasen / 31-Dec-07
Leann Stuller / 31-Dec-07
Chainsaw Carving: / Delaine Humphreys / 31-Dec-09 / Appointed
Applicants / by Council
Beautification Committee: / Susan Martin / N/A / Appointed
Applicants / by Council
Planning Commission: / Sid Boddy / 31-Dec-10 / Appointed
4 year Term / Mary / Lindeman / by Council
Applicants
Senior Citizen Center Adv Board: / Beverly Cresap / 31-Dec-09 / Appointed
3 year Term / Artie Van Winkle / 31-Dec-08 / by Council
Applicants
Umpqua Exp. Steering Committee: / Al Villeneuve / 31-Dec-09 / Appointed
3 year Term / Barbara / Mills / by Council
Applicants
Traffic Safety Advisory Committee: / Leon Bridge / Appointed
by Council
Applicants
Contact was made with all incumbent committee members. A press release was distributed to the Media and posted in Reedsport City Hall.
The following appointments were made by Council.
Budget Committee: / Chuck Mandala / 31-Dec-09 / Appointed7 members / Roy Swift / 31-Dec-09 / by Council
Mark Bedard / 31-Dec-08
Noel Aasen / 31-Dec-07
Leann Stuller / 31-Dec-08
Chainsaw Carving: / 2 Vacancies / 31-Dec-09 / Appointed
Delaine Humphreys / by Council
Beautification Committee: / Susan Martin / N/A / Appointed
by Council
Planning Commission: / Sid Boddy / 31-Dec-10 / Appointed
4 year Term / Mary / Lindeman / by Council
Applicants
Senior Citizen Center Adv Board: / Beverly Cresap / 31-Dec-09 / Appointed
3 year Term / Artie Van Winkle / 31-Dec-08 / by Council
Umpqua Exp. Steering Committee: / Al Villeneuve / 31-Dec-09 / Appointed
3 year Term / Barbara / Mills / 31-Dec-09 / by Council
Traffic Safety Advisory Committee: / Leon Bridge / N/A / Appointed
by Council
5. Councilor committee assignments by the Mayor.
Annually, the City Council makes assignments from its membership to various Council Committees. The following Council Committee assignments were made for 2007:
Cable TV Franchise Council Committee
[meets in City Hall as required]
Bill Walker
Stan Washington
City Parks Committee
[meets in City Hall as required]
Tonya Wahl
Bill Otis
Council Personnel Committees
[meet as required]
City Manager Evaluation
[meets in City Hall for a May evaluation]
Full City Council
City Tree Advisory Board
[meets in City Hall at least annually]
Diane Essig
Fiber South Consortium
[meets in Eugene at least semi-annually (meets at 10 a.m.)]
Mike Macho
City Manager Rick Hohnbaum (Alternate)
Labor Negotiations Council Committee
[meets in City Hall as required]
Mike Macho
Keith Tymchuk
Bill Walker
League of Oregon Cities (LOC), Legislative Committee
[meets in Salem during the Summer before a legislative session]
Mayor Keith Tymchuk
Lower Umpqua Economic Development Forum
[meets monthly on the third Tuesday ]
Vacant (at large)
Stan Washington
Bill Otis
Oregon Coast Zone Management Association
[meets in a coastal city quarterly (meets at 9:00 a.m.)]
Bill Walker
Janelle Evans (alternate)
South Coast Development Council
[meets in Coos and Douglas counties quarterly (meets at 5:30 p.m.)]
Bill Walker
Strategic Communications Council Committee
[meets in City Hall as required (meets at 4:00 p.m.)]
Stan Washington
Diane Essig
Traffic Safety Advisory Committee
[meets in City Hall as required]
Tonya Wahl
Umpqua Experience Steering Committee
[meets in the Umpqua Discovery Center monthly on the third Thursday @ 7:00 p.m.]
Mike Macho
Diane Essig (Alternate)
Umpqua Regional Housing Center Advisory Committee
[meets in Roseburg as required]
Council Representative is Delaine Humphreys (Family Resource Center Director)
6. Shall the City Council adopt a Purchasing Authority Limitations Policy?
Finance Officer Vera Koch presented the following staff report:
During the audit presentation at the December 4, 2006 Council meeting, City auditor Paul Nielson of Isler & CPA recommended the City consider revising its purchasing policy to streamline procedures and reduce paperwork. City Council requested staff make a purchasing policy recommendation at the January 8th Council meeting.
Staff has reviewed the current purchasing policy as created by Ordinance 90- 533-C and Resolution 90-30. Purchasing policies from other cities were examined for policy intent and procedures. Changing the current policy will involve adoption of an Ordinance revision.
Prior to adoption of such a revision, staff would like Council to consider adopting a policy for purchasing authority limitations. It is staff’s recommendation that the proposed policy will help streamline the purchasing procedures and reduce paperwork. It will also provide a definite division of spending level authority for staff.
Purchasing Authority limitations Policy 2007
· Purchases $100 and under may be made by authorized employees. The budget code must be hand written on invoices and signed by employee making purchase. No requisition will be required.