Minutes of the Ordinary Meeting of the Shire of Mullewa Held in the Council Chambers On

shire of mullewa / ordinary meeting of council
19 may 2004

I N D E X

0504.01  DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: 3

0504.02  RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE: 3

0504.03  RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: 3

0504.04  PUBLIC QUESTION TIME: 3

0504.05  OUR LADY OF MOUNT CARMEL SCHOOL – TALENT SHOW 4

0504.06  OUR LADY OF MOUNT CARMEL SCHOOL – GARAGE SALE 4

0504.07  LANGFORD STREET – TREE PLANTING 4

0504.08  VARIOUS SMASHED WINDOWS 4

0504.09  MULLEWA SKATE PARK – ADDITIONS TO 4

0504.10  MOTORBIKE RACING – SUPPORT FOR 4

0504.11  MULLEWA TOWN HALL – CLEANLINESS OF 5

0504.12  NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING: 5

0504.13  OUR LADY OF MOUNT CARMEL SCHOOL – DONATION TO 5

0504.14  BUSINESS ARISING: 5

0504.15  MINUTE NO. 0404.42: DOLA PIN NUMBERS – REQUEST FOR 5

0504.16  CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5

0504.17  ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION: 5

0504.18  PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS: 6

0504.19  MULLEWA YOUTH SERVICES: 6

0504.20  YOUTH DEVELOPMENT OFFICER’S REPORT 6

0504.21  HEALTH, BUILDING AND TOWN PLANNING: 6

0504.22  BUILDING APPLICATIONS 6

0504.23  ANNUAL BUILDING INSPECTION – REPORT OF 6

0504.24  WORKS, PLANT, PARKS AND GARDENS: 6

0504.25  WORKS SUPERVISOR’S REPORT 6

0504.26  PLANT REPORT 7

0504.27  FIRE CONTROL OFFICERS – DUAL REGISTRATION 7

0504.28  ZONE CONTROL AUTHORITY – ANNUAL REVIEW 7

0504.29  TRIPLE ROAD TRAIN APPLICATION – CARNARVON-MULLEWA AND WARREN ROADS 8

0504.30  FINANCE AND GENERAL PURPOSE: 8

0504.31  QUARTERLY FINANCIAL STATEMENTS FOR PERIOD ENDED 31 MARCH 2004 8

0504.32  FINANCIAL MANAGEMENT PROCEDURES – REVIEW OF 8

0504.33  STRUCTURAL REVIEW – PROGRESS ON 8

0504.34  MULLEWA ACTION PLAN – DEVELOPMENT OF 9

0504.35  MEETING RECONVENED: 9

0504.36  FINANCE AND GENERAL PURPOSE: 9

0504.37  MULLEWA YOUTH BUS – USE OF 9

0504.38  LOCAL GOVERNMENT ELECTIONS – FUTURE DATE OF 10

0504.39  POSITIVE MULLEWA CAMPAIGN – INSTITUTION OF 10

0504.40  HON PREMIER OF WESTERN AUSTRALIA – INTENDING VISIT 10

0504.41  EXCELLENCE IN LOCAL GOVERNMENT – PROPOSAL FOR 10

0504.42  FINANCE REPORT 30 APRIL 2004 11

0504.43  OCCUPATIONAL HEALTH SAFETY AND WELFARE – POLICIES AND PROCEDURES 11

0504.44  DRAFT PRINCIPAL ACTIVITY PLAN – ADOPTION OF 12

0504.45  CHIEF EXECUTIVE OFFICER’S REPORT: 12

0504.46  NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING: 12

0504.47  ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS 12

0504.48  GENERAL BUSINESS: 13

0504.49  AGENDA ITEMS – DEBATING OF 13

0504.50  CLOSURE OF MEETING: 13

MINUTES OF THE ORDINARY MEETING OF THE SHIRE OF MULLEWA HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 19 MAY 2004.

0504.01  DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:

1:02pm: The President declared the meeting open.

0504.02  RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE:

PRESENT:

Councillor A J Messina – President (West Ward)

Councillor M R Doherty – Deputy President (North Ward) [in at 1:04pm]

Councillor F W Newman (South West Ward)

Councillor B I N Thomas (East Ward)

Councillor M W Steele (South Ward)

Councillor P T Freeman (Central Ward) [in at 4:46pm]

Councillor L A Panting (Central Ward)

Councillor L M Newman (East Ward) [in at 1:08pm]

Councillor L J Wainwright (Central Ward)

Councillor N D Johnstone (South Ward)

OFFICERS:

Mr G S Wilks – Chief Executive Officer

Mr M F Bowen – Manager Corporate Services

APOLOGIES:

Councillor J B Thurkle (Central Ward)

LEAVE OF ABSENCE:

Nil.

VISITORS:

Ms Fiona Browning, Teacher – Our Lady of Mount Carmel School; Aiden Tropiano, Student and Kate McGregor, Student.

0504.03  RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:

Nil.

0504.04  PUBLIC QUESTION TIME:

The President opened the meeting for public questions. The following questions were received.

0504.05  OUR LADY OF MOUNT CARMEL SCHOOL – TALENT SHOW

Kate McGregor advised that the school is organising a “talent show”, and the Chief Executive Officer was invited by Miss Fiona Browning to be a judge.

Miss Browning also asked if the Council could offer prizes for a raffle.

1:04pm: Councillor Doherty entered the meeting.

0504.06  OUR LADY OF MOUNT CARMEL SCHOOL – GARAGE SALE

Aiden Tropiano advised the Council that the school is intending to have a garage sale and stated that any donations towards this fundraising event would be greatly appreciated.

1:05pm: Councillor Doherty left the meeting.

0504.07  LANGFORD STREET – TREE PLANTING

Aiden Tropiano requested that Council approve a tree-planting program along Langford Street, Mullewa.

The Chief Executive Officer advised that the school would need to test the ground to ascertain the suitability for tree planting. He also suggested that the school liaise with Council’s horticulturalist for this project.

1:08pm: Councillor L Newman entered the meeting.

0504.08  VARIOUS SMASHED WINDOWS

Aiden Tropiano commented on the smashed windows around the town and asked what the Council is doing to rectify this problem.

The Chief Executive Officer advised that the respective landowners have been contacted and the matter is being dealt with.

0504.09  MULLEWA SKATE PARK – ADDITIONS TO

Aiden Tropiano asked Council if any additions would be made to the Mullewa Skate Park. The Shire President advised that if funding was forthcoming, additions would be considered.

0504.10  MOTORBIKE RACING – SUPPORT FOR

Aiden Tropiano raised the subject of motorbike racing and asked if Council would facilitate such a race. The Shire President advised that this is not a Council priority and that the school should seek community support.

0504.11  MULLEWA TOWN HALL – CLEANLINESS OF

Miss Fiona Browning asked if the Mullewa Town Hall could be cleaned prior to hiring as, on a couple of occasions, it was untidy at the time of use. The Chief Executive Officer advised that the hire premises are always cleaned prior to hiring, but on odd occasions when insufficient booking notice is given to Council, it is difficult to arrange cleaning staff at short notice.

1:12pm: The Chief Executive Officer escorted Miss Fiona Browning, Aiden Tropiano and Kate McGregor from the meeting.

1:13pm: The Chief Executive Officer entered the meeting.

Councillor Doherty entered the meeting.

0504.12  NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING:

0504.13  OUR LADY OF MOUNT CARMEL SCHOOL – DONATION TO

Moved: B I N Thomas Seconded: L J Wainwright

council decision: / That Council donate the book entitled “Between Devotion and Design” to Our Lady of Mount Carmel School as a raffle prize.

CARRIED 9/0

0504.14  BUSINESS ARISING:
0504.15  MINUTE NO. 0404.42: DOLA PIN NUMBERS – REQUEST FOR

Councillor Thomas requested that the DOLA pin numbers be included on Rates Assessment notices.

The Manager Corporate Services was directed by Council to investigate the possibility of including the DOLA pin numbers of Rates notices.

0504.16  CONFIRMATION OF MINUTES OF PREVIOUS MEETING

Moved: L A Panting Seconded: N D Johnstone

council decision: / That the minutes of the Council meeting held on 21 April 2004, as printed, be confirmed.

CARRIED 9/0

0504.17  ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION:

Nil.

0504.18  PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS:

Nil.

0504.19  MULLEWA YOUTH SERVICES:
0504.20  YOUTH DEVELOPMENT OFFICER’S REPORT

Moved: L J Wainwright Seconded: B I N Thomas

council decision: / That the report of the Youth Development Officer on activities for the month of April 2004 be received and the information noted.

CARRIED 9/0

0504.21  HEALTH, BUILDING AND TOWN PLANNING:

0504.22  BUILDING APPLICATIONS

Moved: M R Doherty Seconded: L M Newman

council decision: / That the report of building statistics for the month of April 2004 be received.

CARRIED 9/0

0504.23  ANNUAL BUILDING INSPECTION – REPORT OF

Moved: L A Panting Seconded: M W Steele

council decision: / That the report of the Councillors who conducted an inspection of Council’s buildings on 5 April 2004 be received, and that:
·  Minor works be carried out as soon as possible; and
·  Major works, as quoted, be carried out upon adoption of the 2004/2005 Budget.

CARRIED 9/0

0504.24  WORKS, PLANT, PARKS AND GARDENS:
0504.25  WORKS SUPERVISOR’S REPORT

Moved: B I N Thomas Seconded: L M Newman

council decision: / That the Works Supervisor’s report, including the Parks and Gardens report, for the month of April 2004 be received, and the following directed for his attention:
·  Sutherland Road – Councillor Doherty requested that the intersection with the Carnarvon-Mullewa Road be improved.
·  Dean Road/Pindar-Tardun Road Intersection – Councillor Thomas requested that the Works Supervisor inspect this intersection.
·  East End – Councillor L Newman requested that west of the Pindar/Tardun Road be attended to for loose gravel issues.

CARRIED 9/0

0504.26  PLANT REPORT

Moved: N D Johnstone Seconded: M R Doherty

council decision: / That the Plant Mechanic’s report be received.

CARRIED 9/0

0504.27  FIRE CONTROL OFFICERS – DUAL REGISTRATION

Moved: L A Panting Seconded: N D Johnstone

council decision: / That the following Fire Control Officers for the Shire of Chapman Valley be authorised to undertake such duties within the boundaries of the Shire of Mullewa subject to the following:
·  They shall not be permitted to issue fire burning permits within the Shire of Mullewa; and
·  When requested to do so, they shall hand control of any incident within the Mullewa Shire boundaries to a duly authorised Fire Control Officer from the Shire of Mullewa.
Peter Stewart, Durawah-Valentine Brigade
Earl O’Donnell, Nabawa Brigade
Murray Brooks, Yuna Brigade

CARRIED 9/0

0504.28  ZONE CONTROL AUTHORITY – ANNUAL REVIEW

Moved: B I N Thomas Seconded: M R Doherty

council decision: / That Councillor Len Newman be appointed as the Shire of Mullewa’s representative on the Zone Control Authority for a three-year term ending 31 July 2007.

CARRIED 9/0

0504.29  TRIPLE ROAD TRAIN APPLICATION – CARNARVON-MULLEWA AND WARREN ROADS

Moved: B I N Thomas Seconded: M R Doherty

council decision: / That the application from Patience Bulk Haulage for the use of triple bottom road trains on the Carnarvon-Mullewa Road and Warren Road south of Sutherland Road be approved subject to the following:
·  This approval is for a maximum of a twenty-one day period only and whilst the railway crossing into the Rail Transfer Station is brought up to a satisfactory standard; and
·  Subject to the following:
§  Speeds both ways to be limited to 60km/h; and
§  Headlights and flashing amber beacons to be on during daylight hours on the road.

CARRIED 9/0

0504.30  FINANCE AND GENERAL PURPOSE:
0504.31  QUARTERLY FINANCIAL STATEMENTS FOR PERIOD ENDED 31 MARCH 2004

Moved: M W Steele Seconded: L J Wainwright

council decision: / That the Quarterly Financial Statements for the period ended 31 March 2004 be accepted.

CARRIED 9/0

0504.32  FINANCIAL MANAGEMENT PROCEDURES – REVIEW OF

Moved: L J Wainwright Seconded: L A Panting

council decision: / That the Financial Management Review, as undertaken by the Chief Executive Officer through the services of Haines Norton, be received and that he initiate appropriate responses within the organisation to those matters as identified in the Review.

CARRIED 9/0

0504.33  STRUCTURAL REVIEW – PROGRESS ON

Moved: L J Wainwright Seconded: M R Doherty

council decision: / That the Council note the ongoing discussions with the Shires of Greenough, Chapman Valley and Irwin, and the City of Geraldton, over structural reform and of the intention to ensure that this local government is adequately represented as part of any local government structural review associated with the City of Geraldton.

CARRIED 9/0

0504.34  MULLEWA ACTION PLAN – DEVELOPMENT OF

Moved: N D Johnstone Seconded: M R Doherty

council decision: / That the draft strategy document entitled “The Mullewa Action Plan” be received and that the response prepared by the Chief Executive Officer to that document be endorsed.

CARRIED 9/0

MEETING ADJOURNED FROM 2:57PM TO 3:20PM

0504.35  MEETING RECONVENED:

PRESENT:

Councillor A J Messina – President (West Ward)

Councillor M R Doherty – Deputy President (North Ward)

Councillor F W Newman (South West Ward)

Councillor B I N Thomas (East Ward)

Councillor M W Steele (South Ward)

Councillor P T Freeman (Central Ward) [in at 4:46pm]

Councillor L A Panting (Central Ward)

Councillor L M Newman (East Ward)

Councillor L J Wainwright (Central Ward)

Councillor N D Johnstone (South Ward)

OFFICERS:

Mr G S Wilks – Chief Executive Officer

Mr M F Bowen – Manager Corporate Services

0504.36  FINANCE AND GENERAL PURPOSE:
0504.37  MULLEWA YOUTH BUS – USE OF

Moved: M W Steele Seconded: L A Panting

council decision: / That the Council provide a donation of $500.00 to the Mullewa Junior Football Club to allow it to provide transport to its players for seven away games during the 2004 year only.

CARRIED 9/0

0504.38  LOCAL GOVERNMENT ELECTIONS – FUTURE DATE OF

Moved: M R Doherty Seconded: L J Wainwright

council decision: / That the Western Australian Local Government Association be advised that this Council’s preferred timing for local government elections remain in May.

CARRIED 9/0

0504.39  POSITIVE MULLEWA CAMPAIGN – INSTITUTION OF

Moved: L J Wainwright Seconded: B I N Thomas

council decision: / That draft designs for envelopes, business cards, compliments cards and letterhead incorporating the new Positioning Statement “Mullewa – An Everlasting Culture” as submitted to the Council be adopted and used in conjunction with the Council’s existing logo to promote the Shire of Mullewa.

CARRIED 5/4

0504.40  HON PREMIER OF WESTERN AUSTRALIA – INTENDING VISIT

Councillor Thomas advised that she intends to make a request to the Premier of Western Australia to provide Frail Aged Hostel Accommodation to the community of Mullewa.

Moved: M R Doherty Seconded: B I N Thomas

council decision: / That the program for events on Monday, 24 May 2004, for the opening of the Mullewa Youth Precinct by the Honourable Geoff Gallop, Premier of Western Australia, accompanied by the Minister for Family and Children’s Services be noted and that the questions to be directed to the Premier be endorsed.

CARRIED 9/0

3:44pm: Councillor Johnstone left the meeting.

3:46pm: Councillor Johnstone entered the meeting.

0504.41  EXCELLENCE IN LOCAL GOVERNMENT – PROPOSAL FOR

Moved: L A Panting Seconded: B I N Thomas

council decision: / That the City of Geraldton be thanked for its offer for participation in SAI Global Excellence in Local Government program, but that involvement by the Mullewa Shire Council be declined.

CARRIED 9/0