Minutes of the Meeting of the Properties Committee
MINUTES OF THE MEETING OF THE PROPERTIES COMMITTEE
HELD IN AYLSHAM TOWN HALL
ON WEDNESDAY 03 MAY 2017 11.00a.m.
PRESENT:Mrs E Springall
Ros Calvert
Mrs V Shaw
Mr Curtis
OFFICER:Mrs S Lake, Aylsham Town Clerk
1.APOLOGIES FOR ABSENCE
In the absence of the chairman and vice-chairman it was proposed and AGREED that Mrs Springall chairs the meeting.
Apologies were received and accepted from Mr Harrison, Mrs Overton and Lloyd Mills
2.MEMBERS DECLARATIONS OF INTEREST & DISPENSATIONS
None made.
3.MINUTES OF THE LAST MEETING
The minutes of the meeting held on the 6th March 2017 were confirmed and AGREED and signed by the chairman
4.ADJOURNMENT OF THE MEETING
In the absence of any member of the public, the meeting continued without adjournment.
5.RE-CONVENE THE MEETING
This item was not required.
6.INFORMATION ON MATTERS ARISING
It was noted that the Town Council had accepted the recommendation with regard to the kitchen refurbishment.
7.AYLSHAM TOWN HALL
a)To list a full range of work required at the Town Hall
Apart from the kitchen refurbishment there is also work required to the Town Hall identified in the survey completed last year. This work mainly relates to the roof. Members were asked to suggest other areas which may be in need or replacement/refurbishment. These included
- Doors and windows
- Sound/vision equipment
- Toilet/kitchen in Green Room
- Sound Proof cladding in main hall
- Outstanding cellar entrance
b)To consider an application to the Heritage Lottery Fund
The list of works required is extensive and will cost a substantial amount. It was proposed and AGREED to investigate a Heritage Lottery Application to cover all of the work known to be required. It was also confirmed that other grant funding sources would be reviewed.
8.DRILL HALL
a)To receive an update on the purchase of the Drill Hall
No further information is currently available.
b)To consider next stages with regard to refurbishment
Postponed until Drill Hall acquired.
9.PUBLIC TOILETS
The Town Clerk had sent ‘offers to quote’ to four local plumbers with regard to changing the flushing mechanisms. No replies were received. In view of this it was AGREED that plumbers from further afield and larger organisation will be contacted.
Changing the paper dispensers was researched but it would appear that single sheet dispensers create considerable wastage and litter issues.
10.23 MARKET PLACE
The slipped tile had been replaced. The remaining work will be tied in with the Town Hall work.
11.CEMETERY COTTAGE
The property is now empty and does not appear as bad as at first thought. The garden requires considerable work including a replacement fence.
The Town Clerk had met with a builder and is awaiting a price from him. He did point out some asbestos which has been dealt with. It was suggested that it may be prudent to have a full asbestos survey.
The Town Clerk also visited the property with representatives from William H Brown. They advised a sale price of £135,000-£150,000 in its current state and £150,000-£175,000 refurbishment. Rental was between £550-625 pcm. They would only consider rental if it was refurbished.
It was proposed and AGREED to recommend to the Town Council that the property be retained and refurbished. After refurbishment to lease it via a local agent. Any income from the cottage should be retained for future work required.
12.RED TELEPHONE BOX – Millgate
a)To note agreement from BT to sale of telephone box
Agreement has been received from BT and the payment of £1 has been made. Final confirmation of completion of the transfer is awaited
b)To consider a request from the Cittàslow Committee to refurbish the box
The Cittàslow Committee would like to deal with the refurbishment. It was proposed and AGREED to recommend to the Town Council that the Cittàslow Committee manage the box for one year and then the matter is reviewed.
c)To consider a budget for refurbishment
It was felt that the Cittàslow Committee should suggest a budget for agreement. However it was proposed and AGREED that the Town Council should consider a recommendation to paint the box in the approved paint and colour.
13.OTHER PROPERTIES
There were no issues with any other property/asset of the Town Council.
Land Registry – it was queried if all the land owned by the Town Council was registered. This has not been done and will be a project to consider in the future.
Advertising – concern was expressed at both the large advertising hoardings and also the ‘Estate Markers’– have they all got planning permission and for how long?
14ITEMS FOR INFORMATION/NEXT AGENDA
None raised.
15DATE OF NEXT MEETING
To be arranged
CLOSURE OF THE MEETING
There being no further business, the Chairman closed the meeting at 11.50am
Properties 03/05/17Page 1 of 3