MINUTES OF THE MEETING OF THE BOARD OF
TRUSTEES OF THE GALESBURG SANITARY DISTRICT
JANUARY19, 2017
A regular scheduled meeting of the Board of Trustees of The Galesburg Sanitary District was held January19, 2017, at the District office, 2700 West Main Street, Galesburg, Illinois at 11:00 A.M.
Upon roll call, the following answered present:
Trustee Richard D. Allen, Trustee Kenneth C. Swanson, Trustee Jon A. Vanier.
Others present were District Superintendent,Marshall K. Schrader;Plant Superintendent, Brandi H. Young;Kevan Cooper, Bruner, Cooper & Zuck, Inc.; Mark C. Lee, Klingner & Associates; Ryan Hancock, GIS/Information Manager; Joel Neave; and Stephanie Templeton.
President Jon A. Vanier called the meeting to order and acted as Chairman. Trustee Richard D. Allen acted as Clerk-Treasurer.
Trustee Swanson moved and Trustee Allen seconded the motion that the minutes of the December meeting be approved as mailed and placed on file. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
The Treasurer’s Report for December was then presented and discussed. Trustee Allen moved and Trustee Swanson seconded the motion the Treasurer’s Report for December2016, be approved and placed on file. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
Payrolls and bills which had been investigated, audited and approved for payment were then presented. Trustee Allen moved and Trustee Swanson seconded the motion the payrolls and bills be allowed as read and warrants drawn in payment thereof. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
The TreatmentPlant Superintendent’s report was then presented by Brandi Young and discussed. Trustee Vanier moved and Trustee Swanson seconded the motion that said report for December be approved and placed on file. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
The Collection System report was then presented and discussed. Trustee Vanier moved and Trustee Allen seconded the motion that said report for December be approved and placed on file. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
Resolution No. 886, being a Resolution to Commit the Use of Local Funds for Lincoln Park Drive Sewer Extension was presented for approval. After the review of said resolution, Trustee Vanier moved and Trustee Swanson seconded the motion to approve Resolution No. 886. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
Resolution No. 887, being a ResolutionCommitting the Use of Local Funds for Construction of Force Main at Lift Station #12was presented for approval. Trustee Vanier moved and Trustee Swanson seconded the motion to approve Resolution No. 887. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
Kevan Cooper of Bruner, Cooper & Zuck, Inc. reported to the Trustees that bids were opened on January 18, 2017, at 10:00 A.M. for the construction of a force main at lift station #12. Kevan noted that the alternate bids were for directional drilling. The bids were as follows: Base Alternate
Brandt Construction Co.$193,087.70
G.A. Rich & Sons$269,200.64$174,477.64
Gunther Construction$141,530.08$152,659.68
Hoerr Construction, Inc., Alternate Bid$196,085.00
Laverdiere Construction, Inc.$115,099.00$138,960.00
Miller Trucking & Excavating$108,499.20
Valley Construction Co.$143,012.00
Walker Excavating, Inc.$191,962.75$189,817.40
The Trustees reviewed the different methods of constructing and installing the force main. After discussion, Trustee Allen moved and Trustee Swanson seconded the motion to approve Laverdiere Construction, Inc. Alternate Bid of $138,960.00. Upon roll call, the vote was as follows:
AYE: Trustee Vanier, Trustee Allen, Trustee Swanson
NAY: None
Whereupon the Chairman declared the motion carried.
Mark Lee of Klingner & Associates reported to the Trustees that bids were opened on January 18, 2017, at 3:00 P.M. for the Lincoln Park Drive sewer main extension. The bids were as follows:
Brandt Construction$168,503.50
Fischer Excavating$176,780.00
Hein Construction$199,782.00
J.C. Dillon$209,998.75
K&N Excavating$139,520.00
Laverdiere Construction$267,355.00
McCarthy Improvement$310,860.00
Miller T & E$189,985.00
PIPCO$243,700.00
Trotter Contracting$313,293.00
Valley Construction$189,850.00
Walker Excavating$289,009.72
Mark noted that all bids received were over the $110,000.00 appropriation allocation. After discussion, the Trustees requested to table and review completely. A meeting has been scheduled with the residents, Mark Lee, and Marshall Schrader on this Lincoln Park Drive project for February 1, 2017, at 3:00 P.M.
The next Regular Board Meeting will be on Thursday, February16, 2017, at 11:00 A.M.
There being no further business to come before the Board at this time, Trustee Vanier moved and Trustee Swanson seconded the motion to adjourn the meeting. Motion was carried unanimously and meeting was adjourned.
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President
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Clerk-Treasurer