Minutes of the Meeting of Great Cornard Parish Council Held in the Stevenson Centre 12Th

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Minutes of the Meeting of Great Cornard Parish Council

held in the Stevenson Centre on Monday 28th April 2014 at 7pm

PRESENT CouncillorsMr M D Cornish Chairman Mr A C Bavington Mr A C Harman

Mr T J KeaneMr M D Newman

Mr D R G ThomasMrs P White

Council ManagerMr M J Fitt

Deputy Clerk Mrs N C Tamlyn

1. APOLOGIES FOR ABSENCE

Councillors N MacMaster, Mrs F A Jackson, Mr J R A Sayers, Mr T M Welsh,

Mrs T E Welsh, Mr H J Scott-Molloy and Mr S M Sheridan were unable to attend the

meeting.

2. CHAIRMAN’S ADDRESS

The Chairman asked that the officers approach SCC to have the Stacey Ardley

footpath cut back and to also request that the potholes along Pot Kiln Road &

Raydon Way be attended to.

3. TO CONFIRM THE MINUTES OF THE MEETING OF THE COUNCIL HELD ON

10TH MARCH & 14TH APRIL 2014

RESOLVED that the Minutes of the meeting held on 10th March 2014 are confirmed

and signed as a correct record.

7.06pm Councillor Thomas arrived at the meeting.

RESOLVED that the Minutes of the Extraordinary meeting held on 14th April 2014 are confirmed

and signed as a correct record, subject to the following alteration

ITEM 2.TO RATIFY AND ADOPT A RECOMMENDED ITEM FROM THE MEETING OF THE

POLICY AND RESOURCES COMMITTEE HELD ON MONDAY 24TH MARCH 2014

Mr Bavington having taken advice from Esther Thornton at Babergh DC

TO

Mr Bavington having taken advice from the Monitoring Officer at Babergh DC

4. POLICE REPORT

No report was submitted and the police were not present.

5. DISTRICT COUNCILLORS REPORT

Mr Bavington confirmed that Babergh DC will shortly be making a press statement to

announce that they have appointed a development partner, which will enable them

to start building houses.

6. COUNTY COUNCILLOR REPORT

Mr Beer did not attend and did not submit a written report.

7. ITEMS BROUGHT FORWARD

a) Community Association

Mr Keane confirmed that the Association will continue to hold table top sales and quiz nights

and that an article will appear in the next Cornard News to ask for more volunteers, so that

the fete can be held again in the future.

8. ADJOURNMENT FOR THE PUBLIC TO ASK QUESTIONS

At 7.24pm the council formally adjourned debate to allow electors of Great Cornard

Parish Council to put questions to the council.

The business of the meeting resumed at 7.24pm.

9. TO CONSIDER REQUESTS FOR FINANCIAL ASSISTANCE

a. Suffolk Young People’s Health Project (following their presentation on the 10th March)

Members agreed that although the Project was successful in Ipswich it had not been clear on

the benefit to Great Cornard residents.

AGREED to not support the application for a grant.

b. Sudbury Hockey Club

Unfortunately, the Council was unable to assist the hockey club with their request for the use of

a PA system as the council does not own one. AGREED Mr Newman to take the request

to the next Great Cornard Sports Centre Management Group meeting to ask if they can assist

the hockey club.

AGREED if the hockey club need to hire a PA system, then the council would consider a small

grant towards the hire charge.

c. 3 Great Cornard Explorers re. trip to Japan

Mr Bavington confirmed that the council does not contribute to accumulating funds and

suggested they apply to the Cornard Town Land Charity. Mr Fitt confirmed that the

Scouts had approached the charity.

AGREED to advise the Scouts of the council’s policy and to advise, that if they wished to hold

a fund raising event at The Stevenson Centre, the council would consider assisting them with

the hire charge.

10.DEVELOPMENT & PLANNING COMMITTEE

a. Confirmation & Adoption of Minutes of the Meetings held on 10th & 24th March 2014

The Minutes of the meeting of the Development & Planning Committee held on 10th

March 2014 were confirmed and adopted, subject to the following alteration

Page 2 Item 3 New Planning Applications

ii) B/14/ - Pot School Primary School, Butt Road

Extension of existing car park to provide space for additional 22 spaces

RECOMMEND – APPROVAL

TO

ii) B/14/ - Pot Kiln Primary School, Butt Road

Extension of existing car park to provide space for additional 22 spaces

RECOMMEND – APPROVAL

The Minutes of the meeting of the Development & Planning Committee held on

24th March 2014 were confirmed and adopted.

ii) B/14/ -

b. Questions to Committee Chairman

NONE

11.ART, SPORT & LEISURE COMMITTEE

a. Confirmation & Adoption of Minutes of the Meeting held on 24th March 2014

The Minutes of the meeting of the Art, Sport & Leisure Committee held on

24th March 2014 were confirmed and adopted.

b. Questions to Committee Chairman

None

12. POLICY & RESOURCES COMMITTEE

1. Confirmation & Adoption of Minutes of Meeting on 24th March 2014

The Minutes of the meeting of the Policy & Resources Committee held on

24th March 2014 were confirmed and adopted.

1. Questions to Committee Chairman

None

13.FINANCIAL MATTERS

a. Cheques issued/Credits Received

A schedule of Accounts Paid was circulated amongst members and AGREED.

See Appendix A

AGREED that the council manager review the council’s gas provider and try to source a

cheaper provider.

AGREED to request that the grass in the churchyard be cut before the Easter weekend

in future.

14.PROPOSAL EXCLUDE PRESS AND PUBLIC FROM DISCUSSION OF ITEM 15 (category

1.2.3 And 6)

AGREED to exclude the press and public from the meeting.

15.TO RECEIVE THE RECOMMENDATION OF THE INTERVIEW PANEL CONCERNING A

LEASE AT BLACKHOUSE LANE SPORTSFIELD, AND TO SEEK THE COUNCIL’S

CONFIRMATION OF FUTURE ACTION.

AGREED to extend the whole council’s thanks to Mr Harman for caretaking Cornard United’s

football ground throughout the whole process.

AGREED unanimously that

a) Great Cornard Parish Council offer the Lease of the Football Ground at Blackhouse

Lane to its preferred bidder.

b) That Mr Bavington, Mr Newman and Mr Fitt be instructed to negotiate the terms of the

Lease and the Management Agreement with the preferred bidder.

c) That up to £10,000 be earmarked from the Capital Budget to bring the building up to an

agreed specification .

Mr Bavington advised that the full Council will have final say over the completed lease when it

is proposed for signing.

Mr Bavington declared a disclosable pecuniary interest as his wife is employed by

Thomas Gainsborough School, however, as the item does not have direct relevance,

Mr Bavington took part in the items discussion.

Mr Bavington gave an update on the current situation regarding the Prospect Theatre NOTED.

Meeting closed at 8.28pm

Signed

Cllr Mr M D Cornish – Chairman

APPENDIX A

Continued