MINUTES OF THE MEETING OF GLEN PARVA PARISH COUNCIL HELD ON MONDAY, 20th MARCH 2006 AT 7.30 P.M. IN GLEN PARVA WAR MEMORIAL HALL, DOROTHY AVENUE, GLEN PARVA, LEICESTERSHIRE.
PRESENT: CHAIRMAN: Dr D Pollard
MESDAMES: Mrs M A Blank, Mrs P Pearce, Mrs F J Turner.
MESSRS: Mr A Brooks, Mr J Button, Mr E Collins, Mr G Goode,
Mr V Kalyani, Mr P Slinger.
CLERK TO THE COUNCIL – Mrs J Small.
ASSISTANT CLERK – Mrs J Pollard
Three members of the public were present.
14315. DISCLOSURES OF INTERESTS.
(i)To Receive Disclosures of Interest from Members (i.e. the existence and the nature of those interests in respect of the items on this agenda).
Mrs P Pearce disclosed a personal interest in respect of Item No. 22, concerning a planning application. The nature of the interest was that Mrs Pearce was an acquaintance of the applicant.
Mr P Slinger disclosed a personal and prejudicial interest in respect of the Item no. 22 concerning a planning application. The nature of the interest was that Mr Slinger lives adjacent to the proposed development. Mr Slinger agreed to withdraw from the meeting for this item.
14316. ADJOURNMENT OF MEETING FOR FIFTEEN MINUTES FOR PUBLIC PARTICIPATION.
It was proposed by Mr Button, seconded by Mrs Turner and agreed to adjourn the meeting for a period of fifteen minutes for public participation.
SUSPENSION OF STANDING ORDERS.
Mr Slinger withdrew from the meeting at this point; having earlier in the meeting disclosed a personal and prejudicial interest in this matter.
Mr Taylor of Dorothy Avenue and Mr Akers of Greendale Road referred to the proposed development of 2a Greendale Road and outlined their objections to the proposed development. This was noted and would be considered by the Parish Council later in the meeting.
It was proposed by Mr Button, seconded by Mrs Turner and agreed to reinstate Standing Orders.
REINSTATEMENT OF STANDING ORDERS
Mr Slinger rejoined the meeting at this point.
14317. APOLOGIES FOR ABSENCE.
Apologies for absence were received from Mrs Martin, Mrs Antill and Mr O’Neill. Mr Button would leave the meeting early. The reason for their absence was approved. Mr Booton was not in attendance.
14318. MINUTES OF THE MEETING HELD ON 20th FEBRUARY 2006.
It was proposed by Mrs Turner, seconded by Mr Collins and agreed that the minutes be approved and signed, subject to the following amendments:
Page 5069 – (iii) add “by” and delete “and”.
Page 5071 – minute no. 14301. To read “The Clerk reported that there was “no” further information available at the present time.
Page 5071 – minute no. 14302. To read “as well” instead of “a swell”.
14319. MATTERS ARISING OUT OF THE MINUTES. (For information only).
14273.Office of the Deputy Prime Minister – Standards of Conduct in English Local Government.
It was noted that this matter had not been considered by the Policy & Resources Committee and would be considered by the full Council meeting.
14287.Public Participation.
It was reported that the anti-social behaviour situation at Needham Avenue had improved.
14300.Consideration of Arrangements for the Annual Parish Meeting.
The Clerk reported that the Annual Parish Meeting had been arranged to held on 29th March 2006 at 7.30 p.m. at Glen Parva War Memorial Hall.
14302.Consideration of Future Operation of 73 Bus Service – Implications of the County Council Budget.
It was noted that the bus service was safe for the 2006/07 financial year. However, it would be necessary to monitor the use of the service, as the County Council would consider further savings in 2007/08 and 2008/09.
14320.RECOMMENDATIONS OF THE POLICY & RESOURCES COMMITTEE MEETING HELD ON 6TH MARCH 2006.
PRESENT: Mr J Button, Dr D Pollard, Mrs J Martin.
No members of the public were present.
1.DISCLOSURES OF INTEREST.
There were no disclosures of interest made at this point in the meeting.
2. APOLOGIES FOR ABSENCE.
Apologies for absence were received from Mr Brooks and Mrs Blank. The reason for their absence was approved.
3. REVIEW OF PARISH COUNCIL PLAN.
RECOMMENDATIONS:
- Future Protection of Dorothy Avenue Playing Field – Pursue progress of Charity Commission through Council’s solicitors as a matter of urgency.
- Parish Booklet –Incorporate with Council newsletter in May 2007. Revise contents in September 2006.
- Workload of Staff – Monitor and review in May 2007.
- Local Projects – Keep under review
- Youth Issues – Keep under review
- Use of Former Parish Office – Not suitable to hire out. Retain as Council storage/archive. No further action.
4. PAYMENT OF SECTION 137 MONIES.
RECOMMENDATION:
- Comply with Section 137 requirements when considering future requests for payments.
5.CONSIDERATION OF A REQUEST FROM AN INDIVIDUAL FOR FINANCIAL ASSISTANCE.
RECOMMENDATION:
- Seek advice from LRAPLC about making grants to individuals for an overseas project.
6.ACCESS LICENCES – UPDATE AND CONSIDERATION OF LEGAL COSTS.
RECOMMENDATION:
- Approve costs of £70.00.
7.CONSIDERATION OF PARISH COUNCIL LETTERHEAD DESIGN.
RECOMMENDATION:
- Majority preferred side-by-side design showing address and logo.
8.LEICS. COUNTY COUNCIL – CONSULTATION OF LEICESTERSHIRE STATEMENT OF COMMUNITY INVOLVEMENT
RECOMMENDATION:
- Refer to full Parish Council for consideration.
9.DATE OF NEXT MEETING.
Monday, 3rd April 2006.
It was agreed to approve the recommendations as follows:-
Recommendation 3.
It was proposed by Mr Button, seconded by Mrs Turner and unanimously agreed to approve the recommendation.
Recommendation 4
It was proposed by Mr Button, seconded by Mrs Pearce and agreed to approve the recommendation.
Recommendation 5
It was proposed by Mr Button, seconded by Mrs Turner and agreed to approve the recommendation.
Recommendation 6
It was proposed by Mr Button, seconded by Mr Collins and agreed to approve the recommendation.
Recommendation 7.
It was proposed by Mr Button, seconded by Mr Slinger to adopt a specific style of letterhead design. An amendment for an alternative style was proposed by Mrs Turner and seconded by Mr Collins. A vote noted 4 votes for and 5 votes against the amendment, with one abstention. The amendment fell and a vote took place on the original proposition, which noted five votes for, and five votes against, resulting in the Chairman’s casting vote in favour of the specific design.
Recommendation 8.
It was proposed by Mr Button, seconded by Mr Slinger and agreed to approve the recommendation.
Mr Button left the meeting at this point.
14321.RECOMMENDATIONS OF THE LEISURE & ENVIRONMENT COMMITTEE MEETING HELD ON 6TH MARCH 2006.
PRESENT: CHAIRMAN – Mrs F J Turner
Dr. D Pollard, Mrs J Martin, Mr E Collins, Mr G Goode, Mrs P Antill,
Mrs P Pearce, Mr V Kalyani.
No members of the public were present.
Councillor Mr A Brooks was in attendance as an observer.
1.DISCLOSURES OF INTEREST.
Mrs Martin disclosed a personal and prejudicial interest in the item concerning the condition of the street lighting on Glenville Avenue. The nature of the interest was because Mrs Martin sided in Glenville Avenue. Mrs Martin agreed to withdraw from the meeting for this item.
2.APOLOGIES FOR ABSENCE.
An apology for absence was received from Mr D O’Neill. The reason for his absence was approved. Mr Booton was not in attendance
3.REVIEW OF PARISH COUNCIL PLAN.
RECOMMENDATIONS:
- All issues ongoing and in working progress
- Monitor progress and development
- Revise Parish Council Plan in May 2007.
4.DOROTHY AVENUE PLAYING FIELD.
(i)Report of a Site Meeting held on 22nd February 2006 concerning the condition of the ash tree and the proposed planting of an avenue effect of trees.
RECOMMENDATIONS:-
- Fell and remove ash tree
- Plant a replacement specimen tree as a priority, in Autumn 2006.
- Tree to be fruit bearing red or pink horse chestnut.
- Location to be decided
- Proposed avenue to be deferred to 2007/08
(ii)Consideration of Proposed All Inclusive Play Equipment – Designs & Quotations
Members considered three designs and quotations.
RECOMMENDATIONS:-
- Liase with Nicki Philbin from RCC and Pat Gould, Community Development Officer from Blaby District Council concerning funding opportunities and wider consultation.
5.CONSIDERATION OF LITTER PICKING – SOUTH WARD
RECOMMENDATIONS:
- Advertise position locally for 8 hours per week, at £5.78 per hour with effect from April 2006.
- Issues about disposal of litter to be considered upon successful appointment.
6.GLEN HILLS NATURE AREA – DIOCESE OWNED LAND.
RECOMMENDATIONS:-
- Write to Diocesan Secretary with a view to discussing environmental use of the land with limited public access.
- Send copy of letter to Whetstone Parish Council.
7.GLEN HILLS SPINNEY – CONDITION OF ACCESS POINTS.
RECOMMENDATIONS:-
- Clear out ditches
- Councillors to undertake inspection when weather is wet.
- Remedial action to be undertaken when path improvement work is planned later in year.
8.TREATMENT OF RAG WORT – CINNABAR MOTH CATERPILLAR
RECOMMENDATION:-
- Seek further professional advice with a view to doing trial in the future.
9. GLEN RISE BRICK WALL – REPAIR UPDATE
RECOMMENDATION:-
- Work to be deferred until April due to weather and Contractor’s present workload.
10.GLENVILLE AVENUE – CONDITION OF STREETLIGHTING
Mrs Martin, having earlier in the meeting disclosed an interest in this item, withdrew from the meeting at this point.
RECOMMENDATION:-
- Seek advice from the County Council.
11.DATE OF NEXT MEETING.
3rd April 2006 at 7.30 p.m.
It was agreed to approve the recommendations as follows:-
Recommendation 3.
It was proposed by Mrs Turner, seconded by Mr Collins and agreed to approve the recommendation.
Recommendation 4
It was proposed by Mrs Turner, seconded by Mr Collins and agreed to approve the recommendation.
Recommendation 5
It was proposed by Mrs Turner, seconded by Mr Brooks and agreed to approve the recommendation.
Recommendation 6
It was proposed by Mrs Turner, seconded by Mr Brooks and agreed to approve the recommendation.
Recommendation 7.
It was proposed by Mrs Turner, seconded by Mr Brooks and agreed to approve the recommendation.
Recommendation 8.
It was proposed by Mrs Turner, seconded by Mr Collins and agreed to approve the recommendation.
Recommendation 9.
It was proposed by Mrs Turner, seconded by Mr Goode and agreed to approve the recommendation.
Recommendation 10.
It was proposed by Mrs Turner, seconded by Mr Collins and agreed to approve the recommendation.
14322.GLEN PARVA WAR MEMORIAL HALL
(i)Recommendations of the Glen Parva War Memorial Hall Management Committee Meeting held on 6th March 2006.
PRESENT: CHAIRMAN – Mrs J Martin
Dr D Pollard, Mr E Collins, Mrs F J Turner, Mr P Slinger, Mr A Brooks,
Mr V Kalyani.
No members of the public were present.
1.DISCLOSURES OF INTEREST.
Mr Brooks disclosed personal interest concerning the proposed Christmas Concert 2006. The reason for the interest was that Mr Brooks was acquainted with someone who played for Enderby Youth Band.
2.APOLOGIES FOR ABSENCE.
Apologies for absence were received from Mrs Turner, who had to leave the meeting early. The reason for her absence was approved.
3.REVIEW OF PARISH COUNCIL PLAN.
RECOMMENDATION:
- Continue to monitor use and marketing of Memorial Hall facilities.
4.CONSIDERATION OF 2006 CHRISTMAS CONCERT.
RECOMMENDATION:
- Approve booking of Enderby Youth Band at cost of £220.
- Approve booking of female harmony singing group at a cost of £150
- Enquire about West African Drummers.
5.CONSIDERATION OF BUILDING DEFECT ITEMS.
RECOMMENDATION:
- Outstanding floor work was currently being addressed. Plumbing design remains outstanding and unsatisfactory. Await further information from Architect before retainer monies are released.
6.CONSIDERATION OF BOOKING CONDITIONS – THIRD PARTY BOOKINGS.
RECOMMENDATION:
- Bookings made by a third party are acceptable upon condition that the person signing the form is responsible for the booking.
7.CONSIDERATION OF BANK HOLIDAY BOOKINGS.
RECOMMENDATIONS:
- Liase with staff re availability at Bank Holidays should a booking be requested.
- Do not include Christmas Day, Boxing Day, New Years Day, Good Friday and Easter Sunday.
- Additional hire charge should apply for Bank Holiday bookings
- Additional wages to be paid to staff for Bank Holiday working.
8.CONSIDERATION OF CONDITION OF LARGE HALL FLOOR.
RECOMMENDATION:
- Obtain quotations for re sanding of large hall floor.
9.CONSIDERATION OF INTERNAL REDECORATION.
RECOMMENDATION:
- Quotes in hand.
- Colour scheme to be agreed in large hall. Existing colour scheme to apply in all other areas.
10.CONSIDERATION OF PAT TESTING.
RECOMMENDATION:
- Approve lowest quote of £2 per item.
11.CONSIDERATION OF POST BOX LOCATION.
AGREED:
- Install on external wall adjacent to main entrance door.
12. DATE OF NEXT MEETING.
Monday, 3rd April 2006
It was agreed to approve the recommendations as follows:-
Recommendation 3.
It was proposed by Mr Kalyani, seconded by Mr Collins and agreed to approve the recommendation.
Recommendation 4.
It was proposed by Mr Kalyani, seconded by Mrs Turner and agreed to approve the recommendation.
Recommendation 5.
It was proposed by Mr Kalyani, seconded by Mrs Turner and agreed to approve the recommendation.
Recommendation 6.
It was proposed by Mr Kalyani, seconded by Mr Collins and agreed to approve the recommendation.
Recommendation 7.
It was proposed by Mr Collins to delete the second bullet point. This was seconded by Mr Kalyani and a vote of 5 votes for, 3 votes against and one abstention. A subsequent vote of 7 votes for and 2 votes against was taken to approve the retention of the three bullet points.
Recommendation 8.
It was proposed by Mr Kalyani, seconded by Mrs Turner and agreed to approve the recommendation.
Recommendation 9.
It was proposed by Mr Kalyani, seconded by Mr Collins and agreed to approve the recommendation.
Recommendation 10.
It was proposed by Mr Kalyani, seconded by Mrs Turner and agreed to approve the recommendation.
Recommendation 11.
It was proposed by Mr Collins, seconded by Mrs Turner and agreed to approve the recommendation.
(ii)Consideration of Final Account & Building Defects.
The Clerk reported that the outstanding floor issues had been satisfactorily resolved, and that the outstanding plumbing works were due to be undertaken on 22nd March 2006. Written assurance had been received from the Architect concerning his contractual obligations to the Council.
It was proposed by Dr Pollard, seconded by Mr Slinger and unanimously agreed to release the retention monies to D W Hicks Ltd.
(iii)Consideration of a Booking Held on 29th January 2006 and Consideration of a Complaint from Hirer - Update.
It was proposed by Dr Pollard, seconded by Mr Brooks and agreed to refer this matter to the next meeting of the Memorial Hall Management Committee.
(iv)Consideration of Large Hall Floor – Quotations & Timescale.
The Clerk submitted three quotations for the re-sanding and sealing of the large hall floor. It was agreed to approve the most competitive quote of £1847 plus VAT. It was agreed to undertake this work during the summer period, prior to the decorating. It was also agreed to liase with the Badminton Club concerning the white line court markings.
(v)Consideration of Internal Redecoration – Quotations and Timescale.
The Clerk submitted three quotations for the internal redecoration. It was agreed to further clarification and obtain references for the most competitive quote. It was also agreed to seek a further quotation for night work decorator. It was agreed to refer this matter to the Memorial Hall Management Committee for further consideration.
14323.COUNCIL VACANCY – SOUTH WARD – CONSIDERATION OF CO-OPTION.
Members considered an application by Mr R H A Brown for co-option on to the Council. It was proposed by Mrs Turner, seconded by Mrs Pearce and agreed to approve this co-option.
14324.NOTES OF THE GALA WORKING PARTY MEETING HELD ON 27TH FEBRUARY 2006.
The notes of the meeting were received and approved.
It was proposed by Mr Collins, seconded by Mr Kalyani and agreed to hold an afternoon gala and an evening event on 19th August 2006.
It was agreed that the next meeting would be held on 10th April 2006 at 7.00 p.m. at Glen Parva War Memorial Hall.
14325.CONSIDERATION OF A PARISH PLAN.
It was agreed to refer this matter to the Policy & Resources Committee.
14326.CONDITION & FUTURE USE OF THE COUNTY ARMS SITE - UPDATE.
The Clerk reported that there was no further information available concerning this matter. It was agreed to consider the matter again at the next Council meeting.
14327.CONSIDERATION OF RECYCLING FACILITIES AT GLEN PARVA WAR MEMORIAL HALL CAR PARK.
It was agreed to refer this matter to the Memorial Hall Management Committee for consideration.
14328.CONSIDERATION OF A PARISH MAP.
It was proposed by Mrs Pearce, seconded by Mr Kalyani and agreed to approve the cost of £40 for a revised ordnance survey map of the parish, together with the annual licence fee of £47.50.
14329.CONDITION OF RIVER SENCE FOOTBRIDGE MAINTENANCE - ACCESS
The Clerk reported that the County Council had advised that this work may be undertaken in Summer 2006 and that access would not be required via Alison’s Acre.
14330.CONSIDERATION OF LEICESTERSHIRE COUNTY COUNCIL (THE FORD, PARISHES OF BLABY & GLEN PARVA) (PROHIBITION OF DRIVING) ORDER 20.
It was agreed to object to the proposed order for the following reasons:
- Scheme too urbanised and excessive
- Not necessary to extend the scheme down full length of Mill Lane
- Scheme will not resolve issues of burnt out/abandoned vehicles
- Scheme not necessary, but if it does proceed, it should be a minimalist design and in keeping with existing environment
- Vehicles will be burnt out/abandoned before the barrier, which could be more dangerous than existing situation
- Concern about loss of verges
- Concerns about access for the disabled
- Horse drawn carriages/vehicles could have difficulty negotiating bollards
- Alternative route is not environmentally friendly and could cause problems for emergency vehicles.
14331.ROLE OF HERITAGE WARDEN – PROPOSED JOB DESCRIPTION.
Mr Brooks disclosed a personal interest in this item. The nature of the interest is that Mr Brooks is the Heritage Warden for the parish. It was agreed to refer this matter to the Leisure & Environment Committee for further consideration.
14332.DOROTHY AVENUE PLAYING FIELD – CONSIDERATION OF FUTURE PROTECTION.
The Clerk submitted a letter from the Council’s solicitors indicating that there was little progress from the Charity Commission concerning this matter. This was duly noted.
14333.REPORT OF COUNTY COUNCILLOR.
Members noted a Report by the County Councillor, Mr A Bailey, which was received with thanks.
14334.CONSIDERATION OF CONSULTATION DOCUMENTS.
(i)Nottingham East Midlands Airport – Draft Master Plan – Consultation Document.
It was proposed by Mr Slinger, seconded by Mrs Turner and agreed to express concern about the increase in night flights and the need for regulation in this area.
(ii)Leicester County Council – Consultation on Leicestershire Statement of Community Involvement.
This was noted and received.
(iii)Office of Deputy Prime Minister – Standards of Conduct in English Local Government – The Future.
This was noted and received.
(iv)Leicestershire County Council – Review of Library Services in Rural Areas.
This was noted and received.
(v)Leicestershire County Council - Partnership Funding for Rural Bus Shelters 2006/07.