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M I N U T E S
Minutes of the Finance & General Purposes Committee meeting held on 17th June 2015.
PRESENT
Cllr R DraycottCllr J Poole
Cllr R EwingCllr C Radford
Cllr T HicksCllr M Roberts
Cllr D HornCllr J Savage
Cllr J LennieCllr J Tassell
Cllr B PerkinsCllr G Timson
Cllr C Poole
Mrs B Snape – Clerk to the Council
Mrs B Blood – RFO/Assistant Clerk
Mrs V Jacques – Glenmore Centre Manager
Mrs P Freckelton – NHW
2037ELECTION OF CHAIRMAN
Proposed by Cllr B Perkins, seconded by Cllr T Hicks and RESOLVED that Cllr R Ewing be elected Chairman for the ensuing year.
2038ELECTION OF VICE CHAIRMAN
Proposed by Cllr C Radford, seconded by Cllr D Horn and RESOLVED that Cllr J Tassell be elected Vice-Chairman for the ensuing year.
2039APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs W Bebbington and L Buttarazzi.
2040MINUTES OF THE MEETING HELD ON 15TH APRIL 2015
The minutes of the previous meeting were approved and signed as a true record.
2041DISCLOSURES OF PERSONAL INTEREST
Cllr R Ewing – Glenmore Centre
Cllr T Hicks – GPCPG
Cllr D Horn – Glenmore Centre & GPCPG
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Cllr J Lennie – Hind Leys/Shepshed High, Passion Youth Centre
Cllr C Poole – Shepshed Show & Paid Accounts
Cllr C Radford – CBC, LCC & Glenmore Centre
Cllr M Roberts – Shepshed Show
Cllr J Savage – CBC
Cllr J Tassell – CBC & Glenmore Centre
Cllr G Timson – Community Planning Group
2042GLENMORE CENTRE MATTERS
Members had been circulated with a report received from the Centre Manager.
Following a talk at the recent AGM by the Alzheimer’s Society, the Glenmore Centre is exploring the possibility of setting up a group for people with Dementia.
A grant towards the cost of new windows is currently being applied for.
It was reported that some of the notices in the Centre are out of date and, therefore, require removing.
Mrs Jacques was thanked for her attendance and left the meeting.
2043MATTERS ARISING
2032b) Inspector 4436 Tracey Willetts (Charnwood NPA) – Request for a meeting It was RESOLVED to invite Inspector Willetts to meet with the Town Council at 7 p.m. on Wednesday 22nd July, prior to the F & GP committee meeting.
Members had been circulated with a report from Paula Freckelton on behalf of NHW. The Clerk agreed to furnish each Member with a copy of the report before meeting with Inspector Willetts.
It was noted that the importance of Shepshed retaining a Police room must be made known when meeting with Inspector Willetts.
2024 Grants – Shepshed Show It was RESOLVED to table for information, a letter thanking the Town Council for sponsoring an advertisement for the Shepshed Show.
2044CORRESPONDENCE
a) Concept Signs – Noticeboards Members had been furnished with quotations to update the noticeboards around the Town.
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Without waiting for ratification it was RESOLVED to accept the following:-
Bullring = £225
Glenmore Park = £116
Council Office = £148
The Clerk reported that each noticeboard would include Shepshed’s Town Trail. The one in the Bullring should be double sided and therefore, should be able to be utilised to advertise events local to Shepshed.
b) Acorn Lighting Services – Christmas Lights Members had been circulated with the above detailed quotation. It was RESOLVED to accept the costings as follows:-
Bullring
Live tree install festoon lighting
Christmas tree install light strings
5 x pole mounts to fit on various columns on and near the roundabout
Library area
Icicle along 2 sides of the library
2 x live trees to dress with lights
6 x pole mounts to fit on various columns
1 x live bush to drape lights around
1 x wall mounted decoration to fit flush on the building
1 x ceiling light on Hallcroft
Market Place area
Curtains on Newbold Flooring roof top
Brook Street approx. 7 x live trees to install festoon lighting including fitting infrastructure between trees
Total to carry out the above and remove at the end of the season £5500
Switch on if required 2 men and cherry picker £500
Storage of all decorations and string products £450
PAT test annually £150
Repairs to faulty decorations, to be confirmed and agreed before any work is carried out.
In addition to the above, it was RESOLVED to consider column 1 outside the Blue Ball, column 2 on Brook Street, Column 2 outside Dillips, column outside Bluntz and column 4 outside the Red Lion, if permitted by LCC, to erect decorations to these 5 locations at a hire cost of £55 each. An initial payment of £160 per column would be required to fit electrical infrastructure.
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c) The Local Government Boundary Commission for England – Electoral review of Leicestershire It was RESOLVED to write in support of Shepshed being retained as a whole Parish. Due to the geographical location of Shepshed, it is on it’s own and has a separate identity, therefore, should be retained as such.
d) Brian Mee Associations Ltd – Fencing at Field Avenue RESOLVED to accept (without ratification) a costing of £325 to install fencing at Field Avenue to prevent vehicular access.
e) Football Pitches Drainage RESOLVED (without ratification) to accept a costing of £990 to vertidrain the entire playing fields at Little Haw Lane.
f) Mr Anthony Vincent Lewis, 17 Coachmans Court – Boundary Request Members had been circulated with correspondence regarding the boundary between 17 Coachmans Court and the Town Council owned Nature Reserve. It was RESOLVED to visit the area on Friday 19th June after the meeting at the Nature Reserve.
2045FINANCIAL MATTERS
a) MS Audit & Consultancy Services Members had been advised that the annual internal audit has been concluded and Section 4 of the Annual Return completed. MS Audit & Consultancy Services conclusion on the overall assurance rating of the systems of the internal controls is that they are effective. The working papers were, once again, well presented. The RFO was thanked for her usual high standard of work.
b) Income & Expenditure Account for the year ended 31st March 2015 RESOLVED to accept and sign the above account totalling £279360.41 as circulated prior to the meeting.
c) Accounting Statements 2014/15 RESOLVED to approve and sign the accounting statement 2014/15 as circulated to Members prior to the meeting.
d) Annual Governance Statement 2014/15 The Clerk read out the questions as detailed in the above document and it was RESOLVED to answer “yes” to question 1 – 8 and “n/a” to number 9. It was also RESOLVED to accept and sign the document.
e) Accounts for payment & paid accounts RESOLVED to accept the accounts for payment totalling £18469.06 and paid accounts totalling £34320.24 as circulated to Members.
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f) Expected Quarterly Budgets 2015 – 2016 RESOLVED to accept the above document as presented to the meeting.
Reference was made to the high standardthat Glenmore Park and the Cemetery is maintained to by the Town Council’s own Parks staff.
2046FORMATION OF SUBCOMMITTEE
RESOLVED that the following Members be elected to the subcommittees as detailed:-
a) Staff Cllrs R Ewing, D Horn, J Lennie, C Poole, C Radford & J Tassell
b) Grants Cllrs R Ewing, D Horn, J Lennie, C Poole, C Radford & J Tassell
c) Risk & Governance Cllrs R Ewing, T Hicks, J Lennie, C Poole, C Radford & J Tassell
2047ITEMS FOR DISCUSSION WITH THE POLICE
RESOLVED to forward the following item to the Police for discussion at Full Council
a) Recent spate of burglaries in Shepshed
Following the discussion at the Annual Parish meeting regarding speeding, Cllr C Poole, noted that the Community Speed Watch Team would be available to meet with PC Martindale on a Tuesday.
2048PLANNING APPLICATIONS RECEIVED
The following planning applications had been received and it was RESOLVED to forward comment to CBC’s Planning Department as detailed:-
2015/LDC/0167/LCC Severn Trent Water Ltd – Application for a lawful development certificate for a proposed development comprising the installation of solar panels to assist in power generation AT Hathern Road - No comment
The Clerk read out details of an email received from LCC Planning Officer, Peter Bond, in response to concerns raised by Cllr C Radford, in her capacity as County Councillor.
A copy of the email is to be forwarded to all Councillors, for information.
P/15/1122/2 Formation of roof terrace to dwelling AT 1 Bullring – No comment
P/15/1123/2 Erection of conservatory to rear of shop and alternation to frontage including new ramped access AT 119 Leicester Road – Write in support of the new ramped access
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2049CHAIRMAN’S REPORT
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Chairman ……………………………………………………………. Date ………………………………………..