Minutes of the February 25, 2003 Meeting

GOMACTech

Minutes of the February 25, 2003 Meeting

of the GOMACTech 2003 Steering Committee

1.) Call to Order: GOMACTech 03

The meeting was called to order at approx. 10:10 AM. The following members were in attendance:

Eric Adler

Art Campbell

Chuck Caposell

Brian Cohen

Chris Delancey

Phil Howerton

Carl Kotecki

Zach Lemnios

Chris Lesniak (by phone)

Loren Linholm

Ingham Mack

Ralph Nadell, Palisades

Dev Palmer

Bill Schneider

2.) Business

A.) Registration Report

Ralph: 122 registered, Compares favorably at this time

Cautions against too much optimism

Only 4 registrations each for the tutorials, looking for total of 35 (across both)

How much on-site registration? Maybe 10 on-site

Can we email? Yes

How big? 1000

How many kickbacks? about 100

Can we use the website logs?

Ralph and Brian check with Georgianna

Probably just gives ip, not names

Can we just cancel tutorials? Yes, but we already committed to travel/hotel for speakers.

Probably should hold them anyway

Is AGED mtg. taking away?

Only (1) session is concurrent, there are three other meetings shown throughout the week

Ralph will get the AGED list and send out notice to them

B.) Financial Status

GOMAC profit/loss

Most registration was credit card and is still pending

If registration does not pick up may be some additional hotel space charges

Much of the cost is social functions, this is scaled per person.

C.) Exhibit Update

Eric Adler: Question about Lockheed martin and Raytheon not showing up on exhibitor list.

EA will follow up and Bill has some contacts

Pick up rate at hotel does not count some coming in under other rates

Ralph put in email the March 11th cutoff for hotel reservations

Are we all set with the Internet connection guy? Yes?

Tamiq (for Zach) was able to find that select rooms at the hotel have Internet connections

D.) Plenary Session Update

Some doubt of whether General will show

They are still working on the presentation, but we should not ping them as it gives them an opportunity to cancel.

Title to list on plaque? BG(P) Parker?

E.) Classified Session Update

We have a bus, Supplier is happy to supply lunches; we can modify the number of lunches based on who signs up.

Tami Archer has six clearances

Can we get a minivan instead? Probably would only save $100, we should really just stay with the bus arrangement.

F.) Tutorial Update

One of the tutorials asked about an honorarium. This has been done in the past.

In Green’s tutorial, we paid for travel/hotel, same thing for this one.

Discussion back and forth on the issue. Suggestion is that we definitely follow through with covering expenses.

Motion to offer $500 honoraria:

1 in favor, all the rest opposed

Dev with comment, invoice with itemized expenses.

G.) Other Business

1.) Dev Palmer reported on survey adjustments

Questions from Zach: Do you prefer a social agenda?

Do you prefer evening and/or lunch?

Are the courses priced right?

Is attending a course worthwhile?

Is the vendor exhibit worthwhile?

Government vision session/poster session?

2.) Registration Staff support: Ralph asked for volunteers

G.) Other Business Continued

3.) Slides: Eric, for plenary session and technical sessions

4.) Membership: Usual discussion about non-attending members.

Any volunteers for social chair? None coming forward.

5.) Memory Stick Raffle: Motion to get non-encrypted usb stick for about $250

All in favor.

6.) On-Site Meeting Schedule: Can we move the GOMACTech steering mtg. to noon on Monday,

wrap-up, Thursday night at dinner. Dinner reservations at 7pm, 5pm meeting in Eric’s room

7.) Treasurer: Questions about treasurer, asking about audit, Gerry not really clear.

Will take up audit question at 04 meeting

Meeting adjourned at 11:15 AM

GOMACTech-04 Meeting

1.) Call to Order: GOMACTech 04 at 11:15 AM

A.) Committee Membership: Who is on steering committee and who is on program committee?

Question about whether there needs to be two committees, possible name change.

Maybe change by-laws to reflect this.

Zach suggests that a subgroup go off and review the issue of how things get organized and what by law changes should be made.

B.) Call for Papers: Need to add ARL logo from the call for papers. First steering committee meeting on May 1. Need to change the dates everywhere for GOMACTech-04 March 15-18, 2004.

Theme: Can add precision weapons program to the theme. Programmable/multifunction. Question about last two sentences in theme, have changed and then opportunities for future.

“Technology that transforms military capabilities” as a new title.

Got concurrence on chairs.

Topics: Session discussions. Also suggest perhaps ASD(C3I). Perhaps McGrath (DASD RDT&E0. ISAT workshop. Briefings to industry. Perhaps AMRFs. Dev suggested MURI. Government vision session. NRO and CIA came out at 2002 for the first time. Perhaps do these sessions after plenary.

Perhaps Bill will give a few words at 03 to garner interest. Bill asks for suggestions on TPC champions.

C.) Misc.

Can we check on open and public release allows us to upload to website?

Can we check ITAR restricted versus open/public release?

Need to check about Canadians and ITAR?

Another action is to deal with website. Should it be niprnet, siprnet?

Actions Since 2/25:

1.) Bill Schneider issued new 04 call on 3/26 to be distributed at GOMACTech 03.

2.) Dev Palmer distributed the Attendee Survey results on 4/23.

3.) Edgar Martinez was unanimously elected as Technical Program Chair by email ballot, 5/12/03.