Minutes of the Extraordinary General Meeting of the Iden Green Tennis Club Held at The

MINUTES OF THE EXTRAORDINARY GENERAL MEETING OF THE IDEN GREEN TENNIS CLUB HELD AT THE IDEN GREEN TENNIS CLUBHOUSE ON SATURDAY

29th MARCH 2014 AT 10-30 am.

15 members attended and signed the attendance sheet.

Apologies for absence from Kent Barker & John Stevenson.

TREASURERS REPORT: Nick apologised for him being unable to attend the AGM as he was abroad on business.

The 2013 balance of the Clubs savings had reduced to £20,967.54p due to expenditure on court maintenance during the year. The work on the courts should ensure the courts will have another 5 to 7 years of life before having to be relaid. The cost of relaying the courts is £16,800 inc VAT at last years price. Without the cost of court maintenance the Club would have broken even this financial year. The normal excess at the end of the year of income over expenses is £2300 so we should have about £27,000 of savings in about 4 years.

Nick took us through the accounts and mentioned the excellent work George had done looking after the grounds & courts which has incurred extra costs. Also Gill Tremenheere our Administration Officer had completed her first full year in the post also adding to our expenses. We had also made a loss on the Christmas party which was expected. The loss under 'Coaching' was due to the money coming in after the accounts were drawn up. There will in fact be a profit for the Club. Ros suggested that this should be recorded on the balance sheet so not to appear as a loss.

Nick reported a reduction in subscriptions due to various reasons including families not renewing their membership. Dick advised that when the new constitution was brought in in 2012 we lifted the restriction of 100 members per court as we had exceeded this number for a number of years.

Charles Hume inquired about the cost of new balls provided for Club sessions. Dick said new balls were provided once a week and 2 tins lasted 2 sessions and this was much appreciated by the members as it ensured that decent balls were always available and this helped maintain standards and attracted the better players.

Nick informed the meeting that Charles Trollope had agreed to continue as the Club's Auditor for another year. A gift would be sent to him in appreciation of his services.

Rohan moved a motion to approve the accounts, seconded by Dick. The motion was passed unanimously.

The meeting closed at 11am.