Minutes of the EES VEPR Pilot Working Group Meeting 210316

Item

Action needed / Responsibility

Deadline

Attending: Pam Oliver (chair); Riita Oksanen; Weronika Felcis; Aida El-Khoury de Paula
Apologies: Maria Gutknecht-Gmeiner; Claudine Voyadzis; Carlos Rodrigues Ariza
Agenda

VEPR/EES aggregated systems document – any adjustments
The 'pre-pilot' - format and schedule
Plans for the pilot with volunteers – communicating the VEPR
Funding the pilot
Time for next Skype meeting

VEPR/EES aggregated systems document

Some adjustments requested

/ Pam to make final changes and distribute / 25/3

The 'pre-pilot' - format and schedule

Agreed that:

We will undertake the pre-pilot intensively during April
Pam will coordinate all tasks and send regular requests for tasks to all WG members, with deadlines, as needed
Pam will send out a pre-pilot schedule clarifying all roles, tasks and deadlines
WG members will diary time in advance to complete tasks

/ Pam to send out pre-pilot schedule
Pam to send out pre-pilot schedule
All WG members to diary 3-4 hours per week to undertake pre-pilot tasks throughout April / 25/3
25/3
Now please 

Pilot communications

Need for the VEPR to be communicated now to EES members
Pam will identify appropriate comms from the aggregated document
Riita will write an article on the VEPR pilot to go into Connections
Weronika to draft an abstract for an EES (Maastricht) conference presentation – VEPR outline and role play demonstration

/ Riita to lead this a ‘Comms’ sub-group
Pam to send suggested comms to sub-group
Riita to draft article and approach Bob re publication
Weronika to draft conference abstract / 1/4
15/4
15/4

Plans for the pilot with volunteers

Need to draft tasks and dates for the pilot
Pilot recruitment to comence in June 2016

/ Pam to draft a pilot plan with dates and tasks and distribute to the WG / 22/4

Business and actions carried over

Pilot funding

Some funds are likely to be needed for the pilot, e.g. to cover travel, venue, catering
A draft budget was provided to Claudine earlier this year

/ Riita to draw up a budget and seek funding / 30 April

Next meeting/s

Time: Thursday 28 April at 08.00 CET (to be confirmed)
Agenda:

Reviewing the pre-pilot
Communications – Maastricht conference, and other comms
Planning for the pilot
Other business

/ All WG members to diary