MINUTES OF THE COMMITTEE OF THE WHOLE

MONDAY, JULY 9, 2012

5:00 P.M.

The Committee of the Whole of the Macomb City Council met on Monday, July 9, 2012 at 5:00 p.m. in the City Council Chambers of City Hall at 232 East Jackson Street, Macomb, IL.

Mayor Inman called the meeting to order.

Roll call was taken and the following were present: Kay Hill, Ryan Hansen, Louis Gilbert, Tom Koch, Dave Dorsett, Donald Wynn, Tim Lobdell, Clay Hinderliter and Dennis Moon.

Others present: Mayor Mike Inman, Deputy City Clerk Renee Lotz, City Administrator Dean Torreson, City Attorney Kristen Petrie and CDC Ed Basch. City Treasurer Ron Ward was absent.

There were no public comments.

Mayor Inman requested a motion to move into Executive Session.

Alderman Moon moved, seconded by Alderman Wynn to move into executive session to consider;

e.) Pending or probable litigation, pursuant to Sec. 2(c)(11) of the Open Meetings Act, on question being put, Aldermen Hansen, Hill, Gilbert, Koch, Dorsett, Lobdell, Hinderliter, Wynn and Moon being all Aldermen voting “Aye” on roll call and no “Nay” votes, Mayor Inman declared the motion carried and they adjourned into executive session at 5:03 p.m.

Alderman Moon moved, seconded by Alderman Lobdell to adjourn back into Open Session, all Aldermen voted “Aye” and no “Nay” votes, Mayor Inman declared the motion carried and they adjourned back into Open Session at 5:16 p.m.

The first item of discussion was on bids received for the demolition, asbestos removal and clean-up project. CA Torreson explained the bids that were opened Monday, July 9, 2012, at 10:00 a.m. He stated that there were five bids received ranging from low bid of $42,300.00 to the highest of $135,750.00. He stated the low bid was from Shawn Stoneking. He stated that Mr. Stoneking was not low bid on only one property (1002 E. Carroll), and that the low bidder of that particular property was not willing to travel to Macomb to demo it.

Mr. Chad Huntziker of 311 N. Johnson Street, partial owner of the property at 121 N. Albert Street was present to explain that he had brought his property up to “emergency” code per the closing of the windows, installing a fence blocking entrance to the building and tuck pointing areas of brick. He stated he was trying to work with the City and always had. He stated the only thing not done on the first list was replace the roof on the south side of the building. He stated that he did not think his building was unsafe nor not bad enough for demolition.

Alderman Wynn asked how long Mr. Huntziker owned the property. Mr. Huntziker stated for six years.

Alderman Wynn asked what the purpose of the building was. Mr. Huntziker stated it was a warehouse.

Alderman Wynn asked what did he store in it; it does not look very secure to store anything of value.

Mr. Huntziker stated they store appliances.

Alderman Dorsett stated that if the repairs were done just last week, when was Mr. Huntziker first notified that repairs needed to be made. Mr. Huntziker stated that he was notified last October, and it just somehow fell through the cracks, but now the repairs have been done.

Alderman Lobdell asked if these were the extent of repairs he intended to do. He stated he intends to repair the roof on the south side. Alderman Lobdell asked about the boarded up windows. Mr. Huntzkiker asked what did he want him to do, he could paint them. Alderman Lobdell stated that was not a long term solution to the building code. Mr. Huntziker stated he could change that.

Meeting of the Whole

July 9, 2012

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Alderman Koch stated that the photos showed loose bricks and areas where the bricks had fallen out and not been repaired. He stated that a “massive” repair of the brick needed to be done. Mr. Huntziker stated that there were a few loose brick around the front door, but none of the other bricks were loose and they had gone through and tuck pointed the building. Alderman Koch stated that the chimney had brick at the top at a forty-five degree angle. Mr. Huntziker again stated they have tuck pointed since then. City Attorney Petrie stated that the pictures were just taken that day. Mr. Huntziker stated they might have missed one, he did not know, could he see the photo. Alderman Koch showed Mr. Huntziker the photo and stated that he felt the entire building needed tuck pointing not just spots of it.

Alderman Dorsett asked CDC Basch if this would be considered up to code with the repairs made or did that only satisfy the emergency nature of the “fix or flatten” program. CDC Basch stated that it would not be up to code because of the loose and missing bricks. He stated for demolition purposes, closing the windows and fencing the backside it did accomplish that.

Alderman Lobdell asked about the windows as far as the building code aspect, were they acceptable for moving forward. CDC Basch stated he was sure it was as far as temporary, but not for a permanent solution. He stated that however, they had cases of boarded windows elsewhere. Alderman Lobdell stated that they needed to be pursued to move forward with any policy changes. CDC Basch stated he would check that maybe it was that the coverings that needed to be painted and weather resistant.

There was no further discussion.

The second item of discussion was on the credit card policy. CA Torreson stated that the policy had been put in place some time ago on an administrative basis, but the recent Auditors felt that it should be approved by the Council. CA Torreson read from the policy itself explaining the accepted purchases that may be made, as well as procedures.

Alderman Dorsett moved, seconded by Alderman Lobdell to approve policy and place on consent agenda for approval.

Alderman Hinderliter stated that every now and then you do have that one employee that does willfully misuse the credit card. He stated that he felt it should state, for employee clarification, that misuse could result in termination. CA Torreson stated that it could be added.

Alderman Lobdell stated in light of Alderman Hinderliter’s comments which he agreed with they needed to remove the motion off the table.

Alderman Dorsett moved, seconded by Alderman Lobdell to withdraw the motion.

Mayor Inman stated it would be placed on agenda for approval with changes on Monday night meeting.

There being no further business, Alderman Lobdell moved, seconded by Alderman Wynn to adjourn, all Aldermen voted “Aye” and no “Nay” votes, Mayor Inman declared the motion carried and they adjourned at 5:35 p.m.

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Deputy City Clerk