PAPER A

Minutes of the ASME Annual General Meeting, Thursday 11th July 2013,

5.15pm – 6.00pm, Room 4, Level 3, Napier University Sighthill Campus, Edinburgh, UK

Present:Graeme Catto (Chair), Trudie Roberts, Nicky Pender, Patsy Stark, Gill Doody, Jennifer Cleland, Sue Symons, Sue Symons, Jane Stewart, Gill Pinner Mark Lillicrap, Michael Manogue, Joshua Jacobs, Philip Chan, Andrew Hassell, John Cookson, Adrian Hastings, Robert Norman, Sean Hilton, Ashley Newton, Dana Abraham, Ashley Hawarden, Vincent Cooper, Kevin Eva, Judy McKimm, John Jenkins, Scarpa Schoeman, Emily Bate, Victoria Tippett, Esther Mitchell, Jenny Ogg

with the Auditor Mike Crerar and Secretariat Penny Collins

Apologies: Steve Trumble, Mairead Boohan,Megan Quentin-Baxter, Rakesh Patel, Jean McKendree, Clare Wedderburn

Action
1 / Welcome
The President welcomed members to the AGM and agreed the meeting was quorate.
2 / President’s Update
Graeme Cattosaid it had been a busy year for ASME and welcomed Jennifer Cleland who takes over as Chair of Council. Thenew Treasurer, Clare Wedderburn was unable to be present.
The Academy of Medical Educators, who had been under the auspices of the ASME offices for the past 12 months have now moved their administrative offices to Cardiff.
2.1 / Announcement re Election: President of ASME
John Jenkins was congratulated on his election as President.
2.2 / Journal update - The Clinical Teacher
Jen Cleland said that with Steve Trumble’s editorial term of office coming to an end a new editor (or co-editors) is sought and is being advertised. The interviews for his replacement will take place on 8 August 2013.
3 / Minutes of the AGM held 19th July 2012 [Paper A]
Formal approval of the Minutes were proposed by Gill Doody and seconded by Patsy Stark.
4 / Matters arising
4.1 / Update on ASME’s constitution [Paper B]
The Chief Executive Officer, Nicky Pender, spoke of the amendments to the constitution and said it was now a more robust document. The changes had received unanimous Council approval. The document will now be forwarded for final approval to the Charity Commission and to the Office of Scottish Charity Regulators.
5 / Financial Accounts to year end 31st December 2012 [Paper C]
Patsy Stark spoke to the accounts and said Clare Wedderburn had increased transparency to the 13 financial budget lines. Management accounts continue to be produced on a quarterly basis. There is a small reduction in total income. There was an increase in expenditure, due partly to the Association moving offices and legal expenses for help in revising the constitution and other legal matters. The Association hold approximately one year’s costs in reserve and that most funds, as a requirement of the Charity Commission, are used for the benefit and development of members.
6 / Annual Report 2012 – 2013 [Paper D]
The annual report can be found on the ASME website.
7 / Any other business
7.1 / Sue Symons, Editorial Manager for the journals, said the editorial team has now been transferred to ASME contracts via a TUPE transfer and wished to record her thanks to Nicky Pender for her hard work in achieving this transfer.
8 / Date of next AGM
Thursday 17th July 2014, The Brighton Centre, Brighton, UK

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