Minutes of the 5/22/2017 Clinton Village Board Meeting

  1. Call to Order – Village President Tracy called the meeting to order at 7:00 p.m.
  2. Roll Call – Present: Village President Tracy & Trustees Bushue, Roman, andTorkilson. Trustee Nielson arrived at 7:04 p.m. Absent was Trustee Troha. Also present: Chief Hooker (Administrator), Clerk/Treasurer Franseen, Public Works Director Johnson,Engineer Kienbaum and Library Director Bieber. The Pledge of Allegiance was recited.
  3. Approval of Minutes – Trustee Bushue moved, Trustee Torkilson seconded to approve minutes from the Village Board Meeting on April 18, 2017 as presented. Motion carried 4-0.
  4. Chamber of Commerce – none

Citizen Concerns - none

  1. President Tracy: Trustee Capes has moved from the Village so she can no longer serve on the Village Board.

a) Trustee Bushue moved, Trustee Torkilson seconded to appoint Tim Ewers to that position. Motion carried 4-0.

b) President Tracy presented her list of appointment to committees. Bushue moved,Torkilson seconded to approve the committee appointments. Motion carried 6-0.

c) President Tracy presented the Village’s Depositories. Nielson moved, Bushue seconded to approve the depositories. Motion carried 6-0.

  1. Committee Reports – Park Board did its spring tour.
  2. Reports of Village Officials: Chief/Administrator Hooker reported on the progress of the remodeling in the board room and library. Chief talked about the success of his Law Enforcement Awards Ceremony. He established an annual Chief Jim Korth Achievement Award; this year it went to Officer Walz. Clerk/Treasurer Franseen reported that she will be renewing a $209,050 General Fund C.D.; accounting standards recommend the Village have an “emergency” fund equal to 3 months of expenses. Board of Review is this Thursday, May 25th. Public Works Director Johnson met with Advanced Disposal to iron out some issues. We have been asked to change our pickup date to Thursday. Village Engineer Kienbaumreported they are ahead of schedule on the street project. Library Director Bieber reported that they are holding a Kickoff for the Summer Reading Program at the Elementary School on Tuesday, May 30th at 3:30 p.m.
  3. New Business:

a)Operator Licenses Renewals: President Tracy moved, Trustee Bushue seconded to renew the Operator Licenses (list provided). Motion carried 6-0.

b)Operator Licenses: Trustee Torkilson moved, Trustee Bushue seconded to approve an operator license for CarrisaBeals (Clinton Foods) [contingent upon her completion of the responsible beverage server training course] and Jordan Barker (Cougar Lanes). Motion carried 6-0.

c)Cigarette and Tobacco Product License Renewals: Clerk Franseen made the correction “from JMT Fuel to Shakuntla LLC (d/b/a Clinton Market). President Tracy moved, Trustee Bushue seconded to renew the Cigarette and Tobacco Product Licenses (with correction). Motion carried 6-0.

d)Ordinance 2017-3 An Ordinance to Amend Chapter 2 “Administration” Section 2-42 “Regular Meetings”: Trustee Nielson moved, Trustee Roman seconded to approve Ordinance 2017-3 changing the Village Board’s regular meeting to the third Monday of each month. Motion

carried6-0.

e)Waive Razing Fee for Clinton Historical Society: Trustee Bushue moved, Trustee Ewers seconded to waive the raze fee for the Clinton Historical Society’s carriage house. Motion carried 6-0.

f)Awarding the Masonry Job on the Village Hall: Trustee Nielson moved, Trustee Torkilson seconded to award the masonry job to Gilbank Construction in the approximate amount of $70,000. Motion carried 6-0.

9. Purchase Orders: none

10. Approval of Invoices for Project C-17-1: President Tracy moved, Trustee Nielson seconded to approve the invoices from Madrell Excavating in the amount of $207,887.12 and Batterman in the amount of $18,844.60. Motion carried 6-0.

11. Approval of Checks and Invoices: Trustee Torkilson moved, Trustee Troha seconded to approve payment of checks and invoices as follows: General Fund $68,312.34 and Water/Sewer $686,502.09. Motion carried 6-0.

12. Adjournment – Trustee Torkilson moved, Trustee Troha seconded to adjourn the meeting at 7:26 p.m. Motion carried 6-0.

Respectfully Submitted by

Pam Franseen, Clerk/Treasurer