Minutes of the 23Rd. Annual General Meeting Held at the Camden Centre

TUNBRIDGE WELLS U3A

Minutes of the 23rd. Annual General Meeting held at the Camden Centre,

Tunbridge Wells, Thursday 19 June 2014

1. Welcome and Apologies for Absence
   The Chairman, Joy Podbury, welcomed members to the meeting. Apologies for absence were received from Janet Lazell, Sue Brimlow, Jackie Crookes, Gertie O’Connor, Sandra Blacker, Mary and Tony Chamberlain, Michael and Dorothea Holman, Rosemary Rees, Paul Maitland, Stephen and Anette Parris, Jessany Marsden, Elizabeth Bell, Brian Barrett, Liz Hammond, Elsie Eaves, Jan and Bob Holly, Ron and Alma Burch, Lynne Monkton, Oliver and Patricia Williams, Christabel Sworder, Paulette and Andrew Pollock.
   
2. Minutes of the 2013 Annual General Meeting
   Copies of the Minutes of the 2013 AGM had been distributed prior to the meeting. These were unanimously approved by the members present.
   
3. Matters Arising
   There were no matters arising.
   
4. Minutes of Special General meeting held 17 April 2014
   Copies of these minutes had been distributed prior to the meeting. These were unanimously approved by the members present.
   
5. Chairman’s Report
   The Chairmanread out her Report, a copy of which is attached to these Minutes and also appears in the Newsletter.
   
6. Treasurer’s Report
   a) to receive and approve the examined Accounts for the year to 31 March 2014
   b) to give a vote of thanks to the Independent Examiner
   c) to appoint the Independent Examiner for 2014-2015
   The Chairman said that she proposed to call for a single vote to cover allthree sections after the Treasurer had delivered her report.
   The Treasurer, Sheena Carmichael, began by stating that the examined Accounts had been published in the June Newsletter and copies distributed prior to the meeting and to those attending the meeting for ease of reference. She took the meeting through the Accounts using a presentation made up of pie charts and tables as follows:

Income – 74% of income is from subscriptions
Payments – the chart illustrated how the income was spent
Budget – currently showing £1790 income over expenditure

Reserves – the reason for having £10,000 in our Savings Account
Cash flow – show the highs and lows of income and expenditure
Assets –totalling £3000
Social account – which should break even but makes a small profit

Future – It is aimed to have 800 members. Increasing the membership makes it easier to hold the subscription at the current level for several more years. New members will be actively encouraged.
There were no questions. The Independent Examiner was thanked for her efforts and appointed for a further year. The Chairman therefore asked for one vote to agree the above. These were passed unanimously by the meeting en bloc.

1. Election of Officers
   There was a requirement for the election of 3 Officers – Chairman, Vice Chairman and Hon. Secretary
   Nominations for these posts were as follows:
   For the position of Chairman: Joy Podbury proposed by Adrian Twiner and Seconded my Maggie Fraser
   For the position of Vice Chairman: Di Brown proposed by Maggie Fraser and seconded by Christabel Sworder
   For the position of Hon. Secretary: Wendy Maher proposed by Ann Wakeford and seconded by Jean Phillips-Martinsson
   These appointments were passed unanimously
   
2. Proposed Change to Constitution
   Management 4.2(vii)to read ‘The Quorum for any Committee meeting shall be five(5)of which two (2)shall be officers’

The Chairman explained why this change was necessary and it was passed unanimously by the meeting en bloc.

The Chairman thanked the Committee for their hard work and contribution during the year.