NASH COMMUNITY COUNCIL
MINUTES OF ORDINARY MEETING HELD ON THURSDAY
5th January 2017 AT 7.30pm in NASH COMMUNITY HALL
PRESENT:
CHAIRMAN: MR A THOMAS
VICE-CHAIRMAN: MR A DUCROQ
COUNCILLORS: MR K BARTLETT, MR H PERSSE, MISS L JONES
CLERK: MRS M MULCAHY
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1. APOLOGIES
No apologies.
2. DECLARATION OF INTEREST
None.
3. MINUTES OF THE MEETING
The minutes of the meeting held on 1st December were taken as read, approved and signed by the Chairman.
4. MATTERS ARISING FROM THE MINUTES
1. Repairs to the Community Hall
a. Guttering
Clerk to contact Mr Davies as we have only received his verbal quote of £230 including parts etc.,.
b. Air Source Heating
Chairman needs to provide S J May Commercial Road Newport with more information.
2. Audit/Accounts
a. letter from BDO confirming that they have now reached an agreement with Welsh Audit. Invoice should be sent shortly.
b. Budget for final quarter collated and approved by councillors.
Councillor Bartlett has assisted clerk in preparing precept budget form for 2017/18. Councillors agreed that an allowance of £300 should be included for gritting of car park and paths, snow clearance should be £250 and maintenance of church yards should be £800.
3. CCTV installation
Vice Chairman provided details for Camelot Security.
4. Change of business rates -
Forms have been returned to Newport City Council to reclaim back money.
Valuation office phoned. Appeal has been registered but they need details of hall hire for the last three years.
5. Biffa renewal
Biffa contract was not renewed as a more favourable quote was supplied by GD environmental.
6. Correspondence being incorrectly addressed to Nash residents as Goldcliff.
Email sent to Newport City Council and clerk waiting for a reply.
7. Highway Issues
Email sent to Newport City Council and clerk waiting for a reply.
5 FINANCE
Hall Bookings and receipts approved:
Booking Date / Method / Date of event / Description / Amount29.11.16 / Cash / 18.2.17 / Birthday party / 100.00
RECEIPTS
Date / Payee / Description / Amount1.12.16 / NCC / 3rd Precept / 420.13
Expenditure approved:
Date / Payee / Description / Amount5.1.16 / Miss L Jones / Expenses quarterly / 40
5.12.16 / Mr D Williams / Hall cleaning x4 / 240*
* Noted, approved and paid in meeting
6 CORRESPONDENCE
Received:
Majority of correspondence was noted but further action required in relation to:
1 SSE require FIT reading by 24.1.16
2 Information relating to precepts received and forms need to be returned by 26.1.17
7 ATTENDANCE AT MEETINGS/TRAINING COURSES
1.Councillor Bartlett was unable to attend the Newport Liaison meeting with Community Councils on 8th December 2016. Late apologies sent.
8 PLANNING
Noted and no observations.
9 ANY INFORMATION TO BE RECORDED FOR FUTURE MEETINGS
1.Councillor Jones would like the council to consider placing more lighting in community hall car park.
2. Issues with alarm.
10 DATE OF NEXT MEETING
The next meeting will be held on Thursday 2nd February 2017at 7.30pm.
Meeting closed at 8.45
Signed
Chairman...... Date......
Clerk...... Date......