STRATHAM SOCCER

Minutes of Monthly Public Meeting, 8/8/11

Stratham Municipal Center

Members Present:Aidan Barry, Sherri Ritz, Allison Rubin, Deb Gilvar, Kerry Glance, Tracey Abbott, Dan O’Keefe

Absent: Andy Richards, JonHuot, Mike West, Harvey Bierman,

7:00pm:Minutes were reviewed and approved.

Field Maintenance:

  • All lining invoices go to Seth
  • SMS – Soccer board will get invoice
  • Steven’s – looking into the payment process for lining
  • Fields at SMS need to be lined by Aug 14th
  • Aidan emailed Rob Roseen to look at field at Steven’s
  • Waiting on his response
  • What is Exeter’s plan for usage?
  • Are they using both fields?
  • Field 1 – will be lined and used for K

Equipment

  • All uniforms have been ordered
  • Kerry and Allison will inventory equipment
  • Has the soccer equipment made it back to Steven’s shed
  • Jon – pick up of water jugs
  • Ask Seth about Ice packs
  • First Aid kits – 3 Travel, 2 for the shed
  • List of contents
  • Number to call for refills

Fall Program

  • Sept 2nd last day of registration
  • Sept 2nd - Seth will run a report and email it to Harvey
  • Sept 3rd - $25 late fee applies
  • Sept 6th @ 7pm – Board Meeting and Teams decided
  • Starting Sept 6th – Seth will run a report each day of new registrants and email Sherri
  • Sept 8th @ 6pm – coaches Clinic
  • Uniform distribution
  • Coaching manuals
  • Review coaches code of conduct
  • Sept 7th– Scheduling meeting with out of town coaches (Greenland and Newfields – ¾ and 5/6)
  • Oct 29th will be the Jamboree for ¾ and 5/6
  • Greenland wants to have the Jamboree by Oct 30th
  • Last day of season will be Sat November 5th
  • Coordinators
  • K – Harvey
  • ½ Girls - Kerry
  • ½ coed – Kerry
  • ¾ coed – Harvey
  • ¾ girls - Sherry
  • 5/6 – Deb
  • Travel –
  • Aidan – boys
  • Sherry – Girls
  • ½ program will stay the same for this year – discuss for next year
  • ¾ coordinator will work with coordination of refs – meet with Peter to make sure that the referees are in place
  • 5/6 program description needs to have an explaination about every effort to have a girls and boys team but will be coed in numbers permit
  • Field Coordinator – Allison/Sherry
  • Equipment
  • Practice schedules
  • Field Schedules – Need to get copy to SMS office
  • SMS needs list of teams and coaches numbers
  • 90 minute practices – 60 minutes for seacoast
  • Field Maintainance – Harvey
  • Kick Off Day - one coach for two teams with one supervisor
  • Stratham Soccer Academy link will be activated
  • Free T-shirts – seacoast will be printing them out
  • Kids will wear this shirt each week
  • 8-9:00 – Kindergarten (Steven’s)
  • 9:15-10:45am - grades ½ (Steven’s)
  • 11:00am – 12:30 – grades ¾ coed – (SMS)
  • 12:30-2pm – ¾ girls – (SMS)
  • 2-3:30pm – 5/6 (SMS)
  • This will be the schedule for the season as well baring any scheduling info
  • Email Blast – by Friday 12
  • Partnership with Seacoast United
  • Stratham Soccer Academy – advertise and link, free t-shirt
  • Registration open online – provide link
  • Important soccer dates – early registration incentive
  • Coaches clinic dates
  • Recruitment of coaches
  • Soccer Flyer – Sherri /Aidan will update
  • Include soccer academy

Kick Wall

  • Fundraising
  • Newmarket Software
  • Bottomline
  • Foss Motors

Action Items

  • Need to schedule out of town meeting scheduling date
  • Kerry will inventory equipment
  • Sherri and Aidan will update soccer flyer

Next Meeting Date: Sept 6th @ 7pm

Meeting Adjourned at 9:00pm