Town of Litchfield, New Hampshire – Recreation Commission

Minutes of Meeting on Tuesday, October 23, 2012, at Town Hall, 2 Liberty Way

I.Call to Order

Chairman Bryant called the meeting to order at 7:35 pm.

Roll Call

Commissionerspresent: Sandy Vance, John Bryant, Colleen Gamache, Andy Collins, Betty Darling, Selectman John Brunelle

There beingsix Commission members present,Chairman Bryantdeclared a quorum in effect.

  1. Consideration of Minutes of Previous Meeting - motion by Chairman Bryantto approve the minutes from 9/25/12. Motion seconded by Cmr. Collinsand passed 6-0-0.
  1. Public Input
  2. none
  1. Facility and Field Requests
  2. Request from Litchfield Girls Softball League for Talent Hall on Nov. 11th from 3-5pm and from 4-7pm every Sunday from Nov 18th – March 10th, 2013. Also for Saturday mornings, Oct 27th, Nov 3rd and Nov 10th from 9:30am – 11am for pitching clinics. Motion by Cmr. Collins to approve these requests. Seconded by Cmr. Darling. Long discussion regarding previous use/abuse of Talent Hall by LGSL. Keith K and Eric Gibbons were present to refute accusations. Pattern of problems discussed. Rec Commission will update field/facility requests with more specific expectations of organizations. Motion passed 6-0-0.

V. Communications

A. Email received from Board of Selectman regarding televising Rec Commision meetings. Request was discussed. Motion made by Chairman Bryant that we write letter to BOS for input that as appointees and volunteers, we feel that taping the meeting would not be beneficial. Motion seconded by Cmr. Gamache and passed 5-0-1, with Selectman Brunelle abstaining.

B. Stink bug issue at Talent Hall. Due to miscommunication with custodian, “bombs” were used to treat them.

C. Trash pick up at Rec facilities –more barrels seem to be in place currently. We need a policy for trash pick-up.

  1. Old Business
  2. Tabernacle will be using new fields for their tournament this weekend.
  3. Pavillion –Email from Cmr. Buxton reviewed. Motion by Chairman Bryant to approve spending up to $7000 from pavilion funds for purchase of materials for pavilion. Motion seconded by Cmr. Darling and passed 6-0-0.
  1. New Business
  1. Need policy on for different sports leagues to be clear of what our responsibilities are and what theirs are. Cmrs. Gamache and Vance will work on this.
  2. Litchfield Rec Basketball would like to donate an automated external defibrillator to be placed at Talent Hall. Motion by Chairman Bryant to accept donation of AED from LRBL. Motion seconded by Cmr. Gamache and passed 6-0-0.
  1. Motion toadjourn made by Chairman Bryantat 9:06pm. Motion seconded by Cmr. Gamacheand passed 6-0-0.

Minutes Submitted By: Sandy Vance, Litchfield Recreation Commission

Approved by Litchfield Recreation Commission on ______,
[x] as submitted -or- [ ] with corrections as indicated.

Officer Signature: ______Date:______

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