Minutes of Meeting Monday 10th March 2014

Item / Action
1. / Attendees: Dave Norris, Marc Bedwell, Jeff Llewellyn, Ildiko Roth, Robin Short, Ravi Ravenndran, Pete Jones, Judy Douch,
Yvette Jones, Mary Antony, Beulah Kingston
Apologies for absence: Savitri Kegge
2. / Agree Minutes: The Minutes of Monday 13th January were agreed.
. / General Matters:
Update on matters arising from 13th January meeting & AGM
Tree Group: Yvette advised that Paul Watts was now with the BC five days a week, that they had a meeting with him and given him a map of possible trees for TPOs. He will revert on this in the coming months. Yvette to follow this up in advance of their April meeting. There was general discussion on TPOs and it was confirmed that should a tree with a TPO be removed it must be replaced with a substantial tree. Information gathered earlier on the numbers of Tree operatives in neighbouring boroughs will be circulated to the committee.
Social Club – change of venue for WEVS meetings: Dave advised he had spoken with Rosemary as also had Yvette. Dave to view facilities and check out availability for our upcoming meetings. The next WEVS meeting on 12th May and possibly the AGM will be held at the Sports Pavilion. Bookings made for the remaining meetings will be cancelled as appropriate.
Meeting Time: These will now commence at 7.30.
Worthy Causes Process Review: Pete highlighted that the process needed to be reviewed. It was agreed that the procedure would follow along these lines: Agree overall budget in advance at circa £800, Applicants submit their case, including the sum required, to the committee, who decide in advance of the AGM on the recipients. The successful worthy causes then present their case to the AGM. / Yvette
Beulah
Dave
Beulah
Comms. & Sec
4. / VDS Update:
Judy advised the meeting that we were in the process of by responding to 20 comments, mostly technical, made by Jane Ireland and the Senior Planning Officer Kate Baughan. The maps of the Character Areas are also being reviewed. The Downsizing of the document from 98 to 58 pages was discussed and it was agreed that once the VDS is approved the full document could be made available for ‘general release’ and especially as a contribution to the history of West End, as was also requested by John Smith. The meeting was advised that Chobham and Windlesham were doing Neighbour Plans and Bagshot a Village Plan. / VDS Group & WEVS
5. / Treasurer’s Report:
Robin advised the Account balance was £2,935.39 at end February, excluding the Worthy Causes which are due. / Robin
6. / Membership Secretary’s Report:
Yvette confirmed that the membership year was January to September. Mary agreed to chase up the person who, at the AGM, had agreed to be the Lucas Road area distributor. / Mary A
7. / Mediaand Communications:
Newsletter – The 1st Newsletter, of three each year, is distributed at the end of May, in advance of the Village Fete which is planned for 7th June. Ravi as editor of the Newsletter has joined the Communications Team. The question of having some full colour pages in the Newsletter was once again raised and discussed. Ravi will get quotes, for having the front and back pages in full colour, for circulation to and decision by the committee. The following section were proposed by those present for the May issue:
Dave - Chairman’s Report, to include AGM& thanks to John Smith
Marc Bedwell – Recipe,
Yvette - Tree Group(if progress)
Ravi - Clarification on funding for Outdoor Table Tennis Table
Ravi - Interviews Village People Postman Alan
Ravi – Worthy Causes 2013 - Brian Williams Tringham Hall
Ravi – Kids spot & Competition
Judy – VDS, Judy – Garden tips,
Savitri Kegge – Village Fete,
John Smith – History of West End – 1st World War
Beulah/N&N Wolf – TWERPS,
Sarah YB/Beulah – Community Lunch (TBA re date 21 May)
Beulah – WEBCare,
Niaouli – WI,
Other suggestions, deletions or alterations please liaise with Ravi
Deadline: early, mid May latest
Litter Pick+ -It was noted that Holy Trinity School have regular features in the Parish Magazine on various activities. Mary will try to contact Mr Hill to discuss closer communication and association with WEVS.
Poppies WW1 Commemoration – there followed discussion on the idea of preparing a strip of ground, c. 2ft wide in which to plant poppy seeds. Ildiko to sound out possible interest in this by the PC including location, soil preparation etc.
Substantial Tree for Village– Judy will outline a proposal for discussion and possible submission to all parties– WEVS, Garden Club and Parish Council. / Ravi
TBA
Beulah
Liaise
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‘’
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Mary A
Ildiko
Judy
8. / Planning Applications – A demolition and build of a two storey house at 32 Birch Lane has been agreed (despite objections).
9. / AOB: Dyckmore – Dave advised that the new owners of Dyckmore, Forays, had contacted him. The MD of Forays was a contact of Dave’s previous partner (RIP) and wished to have communication with the Village Society through Dave. Dave advised that he personally was not happy with this but would ascertain if a WEVS committee member would be a contact. Marc agreed to be the official WEVS representative in facing Forays.
Speakers at AGM – Following comments it was agreed that at further meetings all speakers should be standing.
Police–It was stated that we should receive feedback from Mike Mann or Marie Mason on the Village and local area. / Dave & Marc
All

There being no further business the meeting closed at 20.15